Veterinary Clinic Receptionist

Sacramento SPCA; Sacramento (CA); On-site; USD 27,000 - 35,000; Full time

Job summary

Sacramento SPCA is seeking a Veterinary Clinic Receptionist to support the Spay and Neuter Clinic. This role handles scheduling, front-desk customer service, and transcription of surgical notes into the shelter management system.

You will maintain a positive environment for clients and animals and assist in vaccine check‑in/out as needed. Ideal candidates have a high school diploma or GED and at least 6 months of customer service experience.

Qualifications

• High school diploma or GED with 6 months customer service experience.
• Experience handling animals is preferred but not required.
• Ability to operate basic office equipment and data systems.

Responsibilities

• Provide outstanding customer service at front desk.
• Answer high-volume multi-line phone system and schedule appointments.
• Enter surgical records, manage appointments and emails.
• Handle cash, daily paperwork, and daily cash register tasks.
• Maintain SSPCA policies in communications with the public.

Skills

Customer service

Phone system management

Data entry

Cash handling

Typing speed 40 WPM

Office software

Independent work

Mathematical skills

Education

High school diploma or GED

6 months customer service experience

Animal experience (preferred)

Tools

Cash register

10-key

Copy/Fax machine

Email/computer data entry

Job description

Description

Job Title: Veterinary Clinic Receptionist

Department: Spay and Neuter Clinic

Reports To: SeniorClinic Manager

FLSA Status: Non-Exempt, Full-Time

Hiring range: (A3) $19.50 - $22.00 per hour

Salary Range: (A3) $19.50 - $25.30 per hour

Location: On-site

Schedule: 4 days a week, 10 hours a day, including one weekend day

The Sacramento SPCA is a vibrant, well-established and respected non‑profit animal welfare organization. Through our nationally‑ranked high‑volume spay and neuter clinic (we are ranked as one of the top 10 clinics in the country!), successful adoption program, behavior and training programs and commitment to excellent animal care, the Sacramento SPCA is giving more than shelter and saving animals, one life at a time.

Position Summary:

The Clinic Receptionist assists the public with animal spay and neuter services by scheduling appointments and answering questions and concerns. The clinic front desk team member is also responsible for transcribing surgical and medical notes into the shelter management computer database. Individuals in this classification state and clarify the Sacramento SPCA policies and procedures to the public and are expected to maintain a positive and receptive environment for those customers visiting or calling Sacramento SPCA.

Essential Job Functions:

• Provides outstanding customer service.
• Answers high volume, multi-phone system.
• Schedules surgical appointments and completes animal surgical records.
• Monitors the client message line and returns all phone messages in a timely manner.
• Manages E-appointments and general inquiries. Checks email regularly throughout the day to respond to appointment and information requests.
• Performs data entry, general filing, fills out forms, manages cash register and cash handling including daily paperwork, and other administrative type duties.
• Communicates SSPCA policies and procedures positively and professionally to the public, the principles that convey and impart an understanding of the policies and procedures of the SSPCA.
• Provides pricing quotes and inquiries into animal health history.
• Aids the general public and their animals when they arrive and depart for surgical and/or vaccine appointments.
• Must be patient and committed to a high standard of safety. Must be willing and able to comply with all safety laws and all of the employer’s safety policies and rules and must be willing to report safety violations and potential safety violations to appropriate supervisory or management personnel.
• Must be punctual and maintain regular, predictable attendance.
• Assist in Vaccine Clinic check‑in and check‑out.

Additional Duties and Responsibilities:

• Treats all animals humanely, with compassion and concern, both on and off the job and transmits these values to others.
• Provides accurate information and friendly professional service to the public and coworkers in a responsive, positive, courteous, and truthful manner.

Requirements

Knowledge, Skills, and Abilities:

• Ability to make correct change and follow accounting procedures.
• Ability to read, write and comprehend instructions, reports, short correspondence and memos.
• Able to meet minimum typing speed of 40 WPM while talking with customers.
• Ability to effectively present information in one‑on‑one and small group situations to customers, clients and other employees of the organization.
• Basic office skills: Word processing computer, cash register, 10‑key, calculator, copy/fax machine and answer telephones in a prescribed manner.
• Must be able to work independently and be self‑motivated.
• Must have basic mathematical and accounting skills.

Education and Experience:

• High school graduate or GED equivalent with 6 months’ customer service experience and/or training; or equivalent combination of education and experience.
• Preferred six months’ animal experience: handling, breeds, vaccines and basic knowledge.
• Physical Requirements:
• Any allergic condition that would be aggravated from exposure or through contact with animals or chemicals used to sanitize facilities, vehicles or equipment, may be a disqualification.
• Use hands/arms for repetitive grasping, pushing, pulling, and fine manipulation. This job involves the use of computers for data entry and e‑mail communication, as well as the use of telephones.
• Must stand, sit, walk, bend and stoop frequently to perform duties. Must have the ability to perform prolonged strenuous physical activity, including lifting and carrying objects weighing up to 50 pounds alone or up to 100 pounds with the help of fellow employees for short distances.

Working Conditions:

• Standard office, animal care, public, and surgical environment with exposure to hazardous chemicals, anesthetics and sharp objects.
• May be exposed to challenging behaviors from members of the public. Must be able to respond to an often times emotion‑charged public and carry a fast‑paced and changing workload which at times can be stressful.
• By nature of the industry, there may be occasional exposure to dead, injured, sick, unruly, vicious, and/or dangerous animals in addition to exposure to parasites and to infectious diseases.
• Must be available and willing to work such weekends, holidays, overtime, and attend mandatory training and meetings as the employer determines are necessary or desirable to meet its business needs.

Note: The statements herein are intended to describe the general nature and level of work performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Either employer or employee may terminate the employment relationship at any time with or without notice and with or without cause.