Veterinary Biobank Oncology Collections Coordinator

IDEXX Laboratories, Inc; Westbrook (ME); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

Health / Dental / Vision Day-One

5% matching 401k

Additional benefits including pet care

Job summary

IDEXX Laboratories, Inc, in Maine, is seeking a Biobank Special Collection Coordinator to oversee complex veterinary sample collection for Oncology Diagnostic Development. The role emphasizes project coordination, data integrity, and strong collaboration with internal teams and external partners.

Responsibilities include planning, coordinating testing, maintaining BSI records, and ensuring regulatory compliance. Travel may be required on occasion as part of supporting clinical research timelines.

Qualifications

• Bachelor's degree in biology, veterinary science, or a related life science.
• 4+ years of related experience in clinical or pre-clinical research, biobanking, laboratory operations, or project coordination.
• PMP certification is a plus.
• Strong data-management skills, including tracking, validation, and reconciliation of patient and sample records.

Responsibilities

• You will manage special collection projects from scoping and planning through execution, closure, and handoff, including timelines, deliverables, and status reporting to the Clinical Research Team.
• You will coordinate additional testing on veterinary samples with internal labs and external partners, tracking requests, shipments, and results to completion.
• You will keep records accurate and complete in the Biological Sample Inventory (BSI) system and related databases.
• You will serve as a primary contact for private practice collections, building trusted relationships and communicating clearly and responsively with submitters.
• You will ensure approved protocols, SOPs, and regulatory requirements are followed, with careful documentation.
• You will identify and resolve data gaps, sample discrepancies, and workflow issues, escalating risks to research timelines or sample integrity when needed.
• You will partner with the Biobank Associate Scientist on shared workflows so corporate and private collections stay aligned.
• You will help develop study budgets, incentives, SOPs, and work instructions for special collections.
• You will identify and implement process improvements as the program continues to expand the Cancer Dx and inVue Dx menu.

Skills

Project management

Data management

Written and verbal communication

Team collaboration

Education

Bachelor's degree in biology, veterinary science, or related life science

Tools

Microsoft Office (Excel)

Inventory software

Job description

IDEXX Laboratories, Inc, in Maine, is seeking a Biobank Special Collection Coordinator to oversee complex veterinary sample collection for Oncology Diagnostic Development. The role emphasizes project coordination, data integrity, and strong collaboration with internal teams and external partners.

Responsibilities include planning, coordinating testing, maintaining BSI records, and ensuring regulatory compliance. Travel may be required on occasion as part of supporting clinical research timelines.