Veteran Intern (Secretary) - Office of Organizational Development

State of Michigan; Lansing (MI); On-site; USD 17,000 - 28,000; Full time

Benefits offered by this job

Paid internship

Veteran-friendly environment

Job summary

The Michigan Department of Transportation seeks a contracted intern to provide administrative and secretarial support to two managers in the Organizational Development and Workforce Programs Recruitment sections.

Responsibilities include coordinating office activities, scheduling meetings, maintaining records, entering and updating electronic files, taking meeting minutes, and supporting onboarding and recruitment events.

Qualifications

• Must be an honorably discharged veteran.
• Attach a copy of your DD-214 to your application.
• MDOT does not participate in E-Verify and does not sponsor visa applications.
• Pre-employment drug test and physical; criminal and driving records checked.

Responsibilities

• Coordinate office activities and schedule meetings.
• Prepare and maintain records, reports, and correspondence.
• Enter, retrieve, update, and delete information in electronic files.
• Take meeting minutes and support onboarding/orientation.
• Assist with recruitment and organizational development events.

Skills

Administrative support

Education

High school diploma

Job description

This is a contracted appointment that may last up to two years in duration. Paid internships occur throughout the State of Michigan.

This position provides administrative and secretarial support to two managers within the Organizational Development Section and the Workforce Programs Recruitment Section.

Duties include coordinating office activities, scheduling meetings, and preparing and maintaining records, reports, and correspondence related to management’s areas of responsibility.

Responsibilities also include entering, retrieving, updating, and deleting information in electronic files; taking meeting minutes; staying informed of office operations to effectively support and advise management; ordering office supplies; and assisting with recruitment and organizational development events, conferences, and career fairs.

This position also provides OOD onboarding and orientation support and serves as the backup for Earle Center coverage.

The position operates standard office equipment, including conferencing and streaming tools and printers.

Additional administrative support and other duties will be assigned as needed.

Veteran employment opportunities with the Michigan Department of Transportation (MDOT) are made possible through funding provided by the Federal Highway Administration. This program is intended to meet the employment needs of honorably discharged veterans of the United States Armed Forces as they transition into the civilian workforce. MDOT is partnering with nationwide service-related organizations to fill needed positions for our veterans. If you would like more information about the Michigan Department of Transportation's Veteran Internship Program, please visit: MDOT Veteran Internship Program

Preferred Education:

Education typically acquired through completion of high school.

Preferred Experience:

Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience.

To be considered for this position you must:

• Be an honorably discharged veteran.
• Attach a copy of your DD-214 to your application. This document is required in order to serve in the internship program.

View the Secretary job specification.

MDOT does not participate in E-Verify and does not sponsor visa applications.

All newly hired state employees are required to submit and pass a pre-employment drug test and physical (if applicable) prior to their actual appointment. Criminal and driving records will also be checked if applicable. Any position offer will be conditional until results of the drug test, physical, criminal background, and driving records indicate eligibility for employment.

The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process including, but not limited to, responses to application questions and responses to interview questions or exercises.

If you have questions related to this posting, please contact the Veteran Internship Coordinator at [e-mail].