Vessel Procurement Specialist

Matson Navigation Company, Inc; Walnut Creek (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Matson Navigation Company, Inc is seeking a Purchasing Agent to support vessel procurement, process requisitions, and issue purchase orders. The role involves negotiating with suppliers, evaluating quotes, and maintaining vendor data to ensure timely deliveries and cost-effective sourcing.

Collaboration with Vessel Managers and operations teams is essential for success. Primary duties include processing RFQs, converting approved RFQs to POs, and supporting annual vendor evaluations.

Qualifications

• Process vessel requisitions daily to support operational requirements.
• Review RFQs, qualify vendors, and issue purchase orders.
• Negotiate pricing, terms, and supplier agreements to achieve best overall value.
• Collaborate with vessel personnel, Marine Engineering, and vendors to meet needs.
• Maintain NSE vendor data and support annual vendor audits.

Responsibilities

• Process vessel requisitions (REQNs) daily to support operational requirements and ensure timely delivery of materials at competitive prices.
• Review open RFQs, identify qualified vendors, and obtain Vessel Manager approval prior to issuing purchase orders (POs).
• Convert approved engineering RFQs into purchase orders in a timely manner.
• Negotiate pricing, terms, and supplier agreements to achieve the best overall value for the Company.
• Collaborate with vessel personnel, Marine Engineering, and vendors to ensure the procurement of appropriate products and services that meet operational needs.
• Coordinate with suppliers and vessel personnel to track, confirm, and expedite deliveries as required.
• Partner with the Accounting team to support the timely processing and payment of invoices.
• Conduct annual vendor evaluations for assigned suppliers and maintain supporting documentation.
• Support the Company's Small Business program by identifying and engaging qualified small business suppliers.
• Research and develop new supplier sources and procurement opportunities to improve service levels and achieve cost savings.
• Establish and work toward annual performance objectives related to requisition, RFQ, and purchase order processing.
• Maintain accurate and current vendor information within NSE.
• Process shoreside purchase orders for the Facilities & Maintenance shop using Workday.
• Review and follow up on weekly past-due purchase order reports for NSE and Workday.
• Ensure compliance with Company policies, procedures, and procurement standards.

Skills

Excel

Word

Outlook

Negotiation

Vendor management

Data analysis

Organization

Communication

Education

Bachelor's degree preferred

Tools

Nautical Systems NSE

Workday

MS Office

Job description

Matson Navigation Company, Inc is seeking a Purchasing Agent to support vessel procurement, process requisitions, and issue purchase orders. The role involves negotiating with suppliers, evaluating quotes, and maintaining vendor data to ensure timely deliveries and cost-effective sourcing.

Collaboration with Vessel Managers and operations teams is essential for success. Primary duties include processing RFQs, converting approved RFQs to POs, and supporting annual vendor evaluations.