Verkademy Program Coordinator

United States Digital Space LLC; San Mateo (CA); Hybrid; USD 130,000 - 150,000; Full time

Benefits offered by this job

Healthcare benefits

Vision and dental coverage

HSA with employer contributions

FSA with tax savings

Paid parental leave

Job summary

United States Digital Space LLC is seeking a Verkademy Program Coordinator to serve as the administrative and operational core of the Verkademy team. You will provide high-level administrative support to sales development leadership and recruiting programs, ensuring talent engine and training initiatives operate with seamless precision.

You will manage logistical workflows, onboarding, calendars, and reporting, ensuring data integrity and meticulous records.

Qualifications

• 4+ years of professional experience in program management, program administration, or early career/university recruiting within a high-growth environment.
• Administrative Expertise: Proven experience in coordinating early career programs within a fast-paced corporate environment.
• Organizational Skills: Superior organizational abilities with a natural talent for structuring complex timelines and managing multiple administrative priorities simultaneously.
• Effective Communication: Exceptional interpersonal skills; ability to connect with students, external vendors, and C-level leadership alike.
• Attention to Detail: Meticulous attention to detail and a commitment to accuracy in data entry, record-keeping, and logistical execution.
• Project & Event Management: A proven track record of managing logistically complex projects and large-scale events from conception to completion.
• The 'Grit' Factor: Resilience, high energy, and a hands-on approach—equally comfortable packing swag boxes as you are presenting program strategy.
• Technical Proficiency: Advanced proficiency in Google Workspace (Docs, Sheets, Slides, Calendar) and experience with recruiting platforms or CRM tools. Bonus: Experience with Handshake or other early career recruiting tools

Responsibilities

• Recruiting Operations: Manage comprehensive university program logistics, streamline recruiting workflows, scale the intern experience, and oversee end-to-end branding initiatives.
• Sales Program Administration: Assist sales leadership with the onboarding and offboarding of program participants, tracking completion metrics, and maintaining meticulous participant records.
• Leadership Support: Proactively manage program calendars, prioritize team tasks to align with leadership goals, and assist with formal program reporting and documentation.
• Operational Excellence: Ensure all recruiting and onboarding processes are executed accurately and efficiently, maintaining high standards of data integrity and professional delivery.

Skills

Recruiting Ops

Sales Admin

Leadership Support

Operations Excellence

Experience 4+ yrs

Administrative Expertise

Organizational Skills

Effective Communication

Attention to Detail

Project & Event Mgmt

Grit

Technical Proficiency

Tools

Google Workspace

Recruiting platforms

Handshake (bonus)

CRM tools

Job description

Who We Are

the company is transforming how organizations protect their people and places with an integrated, privacy-sensitive AI-powered platform that includes solutions for video security, access control, air quality sensors, alarms, intercoms, and visitor management.

We’ve got serious momentum in the market: more than 30,000 customers (including 100+ of the Fortune 500), a $5.8B valuation, more than $1 billion in annualized bookings, and backing from CapitalG, Sequoia Capital, General Catalyst, Felicis Ventures, Next47 and more. Physical AI is one of the most consequential technology shifts of our time, and the company is at the center of it.

You can look at all kinds of communities to see our platform’s impact in the world. It's the retailer that uses our agentic AI to deter theft before it happens. The warehouse that uses AI-powered alerts to make sure its team is protected on the floor with proper PPE. The school that’s alerted to a threat in real-time and triggers a lockdown in seconds, not minutes. We’re rapidly scaling this impact: today, more than 2 million the company devices are deployed across 170+ countries.

About the Role

We are seeking a highly organized and detail-oriented Verkademy Program Coordinator to serve as the administrative and operational core of the Verkademy team. In this pivotal role, you will provide high-level administrative support to sales development leadership and recruiting programs, ensuring that our talent engine and training initiatives operate with seamless precision. You will be the primary architecture for the logistical and operational workflows that sustain our hiring and program scaling efforts.

What You’ll Do

• Recruiting Operations: Manage comprehensive university program logistics, streamline recruiting workflows, scale the intern experience, and oversee end-to-end branding initiatives.

• Sales Program Administration: Assist sales leadership with the onboarding and offboarding of program participants, tracking completion metrics, and maintaining meticulous participant records.

• Leadership Support: Proactively manage program calendars, prioritize team tasks to align with leadership goals, and assist with formal program reporting and documentation.

• Operational Excellence: Ensure all recruiting and onboarding processes are executed accurately and efficiently, maintaining high standards of data integrity and professional delivery.

What You Bring

• Experience: 4+ years of professional experience in program management, program administration, or early career/university recruiting within a high-growth environment.

• Administrative Expertise: Proven experience in coordinating early career programs within a fast-paced corporate environment.

• Organizational Skills: Superior organizational abilities with a natural talent for structuring complex timelines and managing multiple administrative priorities simultaneously.

• Effective Communication: Exceptional interpersonal skills; ability to connect with students, external vendors, and C-level leadership alike.

• Attention to Detail: Meticulous attention to detail and a commitment to accuracy in data entry, record-keeping, and logistical execution.

• Project & Event Management: A proven track record of managing logistically complex projects and large-scale events from conception to completion.

• The 'Grit' Factor: Resilience, high energy, and a hands-on approach—equally comfortable packing swag boxes as you are presenting program strategy.

• Technical Proficiency: Advanced proficiency in Google Workspace (Docs, Sheets, Slides, Calendar) and experience with recruiting platforms or CRM tools. Bonus: Experience with Handshake or other early career recruiting tools

Employee Benefits

the company is committed to fostering a workplace environment that prioritizes the holistic health and wellbeing of our employees and their families by offering comprehensive wellness perks, benefits, and resources. Our benefits and perks programs include, but are not limited to:

• Healthcare programs that can be tailored to meet the personal health and financial well-being needs. Premiums are 100% covered for the employee under at least one plan and 80% for family premiums under all plans

• Nationwide medical, vision, and dental coverage

• Health Saving Account (HSA) with annual employer contributions and Flexible Spending Account (FSA) with tax saving options

• Expanded mental health support

• Paid parental leave policy & fertility benefits

• Time off to relax and recharge through our paid holidays, firmwide extended holidays, flexible PTO, and personal sick time

• Professional development stipend

• Wellness/fitness benefits

• Healthy lunches provided daily

• Commuter benefits

Additional Information

• You must be independently authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa for this role, at this time.

Annual Pay Range

At the company, we want to attract and retain the best employees, and compensate them in a way that appropriately and fairly values their individual contribution to the company. With that in mind, we carefully consider a number of factors to determine the appropriate starting pay for an employee, including their primary work location and an assessment of a candidate's skills and experience, as well as market demands and internal parity. A the company employee may be eligible for additional forms of compensation, depending on their role, including sales incentives, discretionary bonuses, and/or equity in the company in the form of restricted stock units (RSUs)

Below is the annual on-target earnings (OTE) range for full-time employees for this position, comprised of base compensation and commissions (if applicable).

Estimated Annual Pay Range

$130,000-$150,000 USD

the company Is An Equal Opportunity Employer

As an equal opportunity employer, the company is committed to providing employment opportunities to all individuals. All applicants for positions at the company will be treated without regard to race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, or any other basis prohibited by applicable law.