Venue Sourcing Manager - Reuters Events

Thomson Reuters; United States; Remote; USD 65,000 - 85,000; Full time

Job summary

A leading company in the B2B events sector is seeking a dedicated Venue Sourcing Manager. The successful candidate will analyze historical data, negotiate venue rates, and manage relationships with key suppliers. This hybrid role offers flexibility while ensuring the successful execution of high-profile events worldwide. If you have a keen eye for detail and extensive event sourcing experience, we invite you to join our dynamic team.

Benefits

Hybrid Work Model

Flexible vacation policies

Mental Health Days off

Career development programs

Comprehensive benefits package

Employee volunteer days

Qualifications

• B2B events experience is crucial.
• Strong attention to detail required.
• Negotiation skills are essential for contracts.

Responsibilities

• Sourcing venues for global B2B conferences.
• Managing event budgets and RFPs.
• Reviewing and negotiating venue contracts.

Skills

B2B event sourcing & contracting experience

Event budgeting experience

Attention to detail

Negotiation skills

Relationship building

Excel proficiency

Job description

Do you have a high level of attention to detail? Do you want to play an instrumental role in sourcing the venues for our global portfolio of B2B conferences? Are you keen to build on your event industry experience? If so, this might just be the role for you.

We're looking for a dedicated, focused and highly organisedVenue Sourcing Managerto joinReuters Events. As part of this role, you'll be based in London (working on a hybrid basis) and will play a key role in sourcing the venues for our busy portfolio of physical events across a range of global locations.

Established in 1990 as FCBI,Reuters Eventswas acquired byReutersin 2019. We deliver world-class conferences and content across the globe, and work with industry leaders and visionaries to provide the critical intelligence senior level executives need to make strategic decisions.

Reuters Events brings together Reuters globally trusted brand, scale and editorial excellence aligned with domain expertise. We provide content-led conferences for professionals in highly specialized industry sectors to complement our extensive, in-depth content. Reuters Events exists to deliver the intelligence and foster the relationships that shape strategy and safeguard success at leading companies worldwide.

About The Role

As a Venue Sourcing Manager, you will:

• Analyse historical data and event profiling to ensure scope of event is in alignment
• Create and manage RFP’s using Cvent
• Understand the importance of flow of meeting space and review floorplans in accordance with this
• Prepare accurate and succinct venue comparison documents and run shortlisting meetings effectively
• Create event budgets ensuring financial targets are met
• Request, review and amend venue contracts
• Negotiate rates (F&B minimum, rental, room blocks etc.) and contract clauses (commercial terms)
• Review previous event contracts to ensure rates are consistent and identify areas of growth/potential economies of scale
• Manage supplier expectations
• Prepare event folders to hand over to the operational team
• Engage and build relationships with GSO’s and other key contacts
• Assist in managing and updating our contact database across systems
• Request and review venue sustainability and diversity & inclusion initiatives
• Research venues in potential growth cities
• Attend site visits, industry tradeshows & fam trips

About You

The skills and experience you will likely have to be our Venue Sourcing Manager are:

• B2B event sourcing & contracting experience
• Event budgeting experience
• A level of commercial understanding
• Excellent level of attention to detail
• Ability to balance lots of projects simultaneously and to prioritize accordingly
• Ability to negotiate effectively yet fairly
• Be able to adapt swiftly to changes and problem solve
• Bring a proactive energy to the team
• Ability to build strong relationships both internally and with external suppliers
• Good understanding of how to use Excel, including basic formulas
• Ability to maintain best practices throughout the whole process

Please do not be put off applying if meet the majority, but not all, of the requirements above. We want people who are keen, smart and excited to work for us.

#LI-FP3

What’s in it For You?

• Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.

• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.

• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.

• Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.

• Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.

• Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.

• Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.

About Us

Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here.

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More information about Thomson Reuters can be found on thomsonreuters.com.