Venue Production Manager

upenn; Pasadena (CA); On-site; USD 59,000 - 75,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Indemnités de stage/alternance

Job summary

Penn Live Arts in Philadelphia, PA, is seeking a Venue Production Manager to plan, coordinate, and on-site execute performances across Penn Live Arts venues and external venues with a managerial bias to an assigned venue.

Reporting to the Director of Venues and taking programmatic direction from the Director of Production, this position serves as the primary point of accountability for all technical and logistical elements of assigned productions from initial advance through load-out while

Qualifications

• Bachelor of Arts and 2 to 3 years of experience required.
• Experience working in a university, performing arts center, or multi-venue environment.
• Knowledge of Vectorworks, Lightwright, and QLab.
• Experience with ETC Eos Family lighting consoles.
• Proficiency in AV setup and operation.
• Experience working within a matrix management structure.
• Familiarity with budget tracking, cost estimation, and expense reconciliation in a performing arts context.
• Knowledge of IATSE or other union labor agreements.

Responsibilities

• Planning & coordination: Advance performances & events with artists, clients, students or other stakeholders, coordinate all details with PLA operations team, manage vendors & 3rd party resources.
• Staff management & scheduling: Place labor requests & assign staff schedules as event needs warrant, adjusting schedules if needs arise.
• Staff direction & oversight: Provide on-site supervision for production staff & assistant managers, acting as the primary point of accountability for team performance, productivity, and adherence to operational standards.
• Staff direction & oversight: Provide on-site supervision for production staff & assistant managers, acting as the primary point of accountability for team performance, productivity, and adherence to operational standards.
• Communication & stakeholder management: Use designated channels & platforms to communicate all relevant event related & operations information to the internal PLA team, clients, students or visiting artists.
• Communication & stakeholder management: communicate all relevant operations info to the internal PLA team, clients, students, & visiting artists.
• Facilities liaison: Main point of contact for the facilities during assigned events, relay facilities issues to appropriate parties for resolution.
• Administrative: Prepare, submit, and/or approve timesheets for event coverage, recap & reconcile expenses for budget tracking, manage venue & support space calendars, actively participate in operations team meetings.
• Other duties and responsibilities as assigned.

Skills

Staff management

Scheduling

Communication

Matrix management

Budget tracking

Union labor knowledge

Education

Bachelor of Arts

Tools

Vectorworks

Lightwright

QLab

ETC Eos lighting consoles

Job description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Venue Production Manager

Job Profile Title

Associate Director B, Arts and Media, Performing Arts

Job Description Summary

The Venue Production Manager is responsible for the planning, coordination, and on-site execution of assigned performances and events across Penn Live Arts venues and external venues with a managerial bias to an assigned venue. Reporting to the Director of Venues and taking programmatic direction from the Director of Production, this position serves as the primary point of accountability for all technical and logistical elements of assigned productions from initial advance through load-out while managing relationships with artists, clients, students, and internal operations teams. Working within a matrix management structure, the role oversees production staff and assistant managers across an array of diverse programming streams.

Job Responsibilities

• Planning & Coordination: Advance performances & events with artists, clients, students or other stakeholders, coordinate all details with PLA operations team, manage vendors & 3rd party resources.


• Staff Management & Scheduling: Place labor requests & assign staff schedules as event needs warrant, adjusting schedules if needs arise.


• Staff Direction & Oversight: Provide on-site supervision for production staff & assistant managers, acting as the primary point of accountability for team performance, productivity, and adherence to operational standards.


• Staff Direction & Oversight: Provide on-site supervision for production staff & assistant managers, acting as the primary point of accountability for team performance, productivity, and adherence to operational standards.


• Communication & Stakeholder Management: Use designated channels & platforms to communicate all relevant event related & operations information to the internal PLA team, clients, students or visiting artists.


• Communication & Stakeholder Management: communicate all relevant operations info to the internal PLA team, clients, students, & visiting artists.


• Facilities Liaison: Main point of contact for the facilities during assigned events, relay facilities issues to appropriate parties for resolution.


• Administrative: Prepare, submit, and/or approve timesheets for event coverage, recap & reconcile expenses for budget tracking, manage venue & support space calendars, actively participate in operations team meetings.


• Other duties and responsibilities as assigned.

Qualifications

• Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience is required.


• Experience working in a university, performing arts center, or multi-venue environment.


• Working knowledge of Vectorworks, Lightwright, and QLab.


• Experience with ETC Eos Family lighting consoles.


• Proficiency in AV setup and operation.


• Experience working within a matrix management structure.


• Familiarity with budget tracking, cost estimation, and expense reconciliation in a performing arts context.


• Knowledge of IATSE or other union labor agreements.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Penn Live Arts

Pay Range

$58,506.00 - $75,000.00 Annual Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on exter