Venue Engagement Coordinator

Poseidon Music Ltd; Town of Dover (NY); Remote; USD 45,000 - 65,000; Part time

Job summary

A leading music company is seeking a Venue Engagement Coordinator to enhance relationships with venues. This part-time remote role requires operational coordination, research, and the implementation of AI tools to streamline processes and improve efficiency. Ideal candidates will have strong analytical and communication skills, with a minimum of 3 years in operations or account management. Join a collaborative and pioneering team that values creativity and kindness.

Qualifications

• 3+ years of experience in operations, coordination, or account management.
• Experience in entertainment, events, or partnerships is a plus.
• A proactive, solution-oriented mindset.

Responsibilities

• Research and prioritize new venues for potential onboarding.
• Maintain accurate venue records in Airtable.
• Support the VP with scheduling and meeting preparation.

Skills

Strong research and analytical skills

Excellent communication abilities

Proficiency in Airtable

Comfort with AI tools

Detail-oriented

Tools

Google Workspace

Collaborative project tools

Job description

Venue Engagement Coordinator

Part-Time | Remote within the U.S.

About the Role

We’re looking for a proactive, detail-oriented, and tech-savvy Venue Engagement Coordinator to support the VP of Venue Engagement and help strengthen our relationships with venues throughout their lifecycle.

In this role, you’ll act as the operational “glue” within the Venue Engagement (VE) team — connecting Onboarding, Renewals, and Admin to ensure seamless coordination, clear communication, and forward momentum. You’ll contribute to research, process improvement, and system optimization that help the team work smarter and move faster.

You’ll play a key role in researching and evaluating venue opportunities, maintaining accurate records, building efficient systems, and leveraging AI tools to streamline workflows and surface actionable insights.

What You’ll Do

Venue Research & Strategy

• Research and prioritize new venues for potential onboarding, aligning with company expansion goals.
• Evaluate venue viability for renewals and onboarding, supporting data-driven decision-making.
• Contribute to VE’s long-term engagement strategy to maintain strong, consistent venue relationships.

Operational Coordination

• Maintain accurate venue records in Airtable, ensuring all flags, notes, and data fields are up to date.
• Recommend and implement new methods for tracking and managing venue information.
• Create and update SOPs for Onboarding and Renewals, promoting clarity and consistency across the team.
• Serve as a key link between VE Onboarding, VE Renewals, and VE Admin, helping to coordinate tasks, share information, and keep initiatives on track.

Team & Executive Support

• Support the VP of Venue Engagement with scheduling, meeting preparation, and proposal creation for new venues.
• Draft clear and professional communications with clients and partners, ensuring follow-ups are timely and accurate.
• Implement AI-driven tools and workflows to maximize efficiency, reduce manual work, and enhance reporting.
• Analyze VE workflows and suggest process improvements to increase team productivity and visibility.

What We’re Looking For

• 3+ years of experience in operations, coordination, or account management (entertainment, events, or partnerships experience a plus).
• Strong research and analytical skills with an eye for opportunity and detail.
• Excellent communication and organizational abilities.
• Proficiency in Airtable, Google Workspace, and collaborative project tools.
• Comfort with AI tools and a passion for automation and process innovation.
• A proactive, solution-oriented mindset with a love of systems, structure, and clarity.

Key Performance Indicators (KPIs)

Success in this role will be measured by your ability to bring clarity, organization, and forward momentum to the Venue Engagement team. You’ll know you’re thriving when:

• Venue Research & Strategy: You consistently identify and evaluate high-potential new venues with clear, data-backed recommendations.
• Operational Accuracy: Airtable remains clean, current, and reliable, with all notes, flags, and records up to date.
• Process Improvement: You help design and document scalable systems and SOPs that make the team faster and more consistent.
• Team Coordination: Communication between Onboarding, Renewals, and Admin flows smoothly, with no loose ends or missed follow-ups.
• Innovation & Efficiency: You introduce AI tools or workflow improvements that reduce manual work and boost productivity.
• Executive Support: The VP’s communications, meetings, and proposals are handled promptly and professionally.
• Reliability & Follow-Through: You consistently meet deadlines, keep projects on track, and maintain a reputation for ownership and proactive problem-solving.

Why Join Us?

At WORLDS, you’ll be part of a team that:
Creates experiences that move and inspire people.
Works across borders with a global, 100% remote team.
Offers room to grow as our company continues to expand.
Values kindness, creativity, and collaboration.

More About Our Values

We expect:

• Respect and consideration for other team-members and our audience.
• Ethics – while we push the boundaries of the tech, we always act with honesty and integrity.
• A collaborative outlook and attitude.
• Ownership of mistakes, and the ability to turn them into learning opportunities. We don’t do guilt.
• Open, honest communication.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Equal Opportunity Employer

WORLDS is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.