Vendor & Resource Manager

Infinitus Systems, Inc.; San Francisco (CA); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work environment

Competitive compensation

Wellness stipend

Generous PTO & parental leave

401(k)

Job summary

Infinitus Systems is building AI-driven healthcare communications. We seek a strategic Vendor and Resource Manager to optimize external partnerships and internal talent allocation across patient access ecosystems.

The role balances sourcing, negotiation, and workforce planning to ensure efficient capacity, cost control, and successful customer launches while safeguarding regulatory compliance.

Qualifications

• Bachelor's degree in Business Administration, Healthcare Management, or related field.
• 5+ years of progressive vendor and resource management experience.
• Proven track record managing high-value contracts and optimizing resource allocation.

Responsibilities

• Sourcing, evaluating, and onboarding third-party vendors and contractors.
• Lead contract negotiations and manage SLAs to ensure cost-effectiveness.
• Establish KPIs to monitor vendor performance and compliance.
• Serve as primary contact for external partners and conduct reviews.
• Ensure HIPAA and data security compliance in vendor arrangements.
• Support customer launches by aligning vendor plans with training and quality expectations.
• Collaborate with Workforce Management and QA leadership to forecast internal resources.
• Plan capacity and allocate internal vs. external staff to projects.

Skills

Vendor management

Negotiation

Analytical thinking

Communication

Problem-solving

Technical proficiency

Education

Bachelor's degree in Business Administration or Healthcare Management

Tools

Smartsheet

Jira

Workday

SAP

Asana

Job description

Help Build the Future of Healthcare AI

Infinitus is AI communications in service of patients.

Healthcare is inherently complex and siloed. We’re pioneering agentic communications to connect the entire system - any stakeholder, any channel, inbound and out. The result is intelligent care that reduces patient anxiety, increases speed to treatment, and enables teams to scale impact without stretching resources.

Our system combines industry-leading safety guardrails with the largest dynamic knowledge graph built on millions of real-world interactions. It’s why 44% of the healthcare Fortune 50 trusts Infinitus to turn fragmented touchpoints into seamless care for better patient outcomes.

The Mission

At Infinitus, our mission is simple: create time for healthcare by making access, adherence, and affordability easier than ever. We’ve automated over 7 million calls and 100M+ minutes of conversation - saving millions of hours for patients and providers.

Backed by over $100M from top investors including Google Ventures, Kleiner Perkins, Andreessen Horowitz, and Coatue, we’re a team that challenges the status quo and moves fast at the intersection of AI and healthcare. Infinitus was recently named to Fast Company’s World's Most Innovative Companies and Business Insider’s top startups in healthcare.

We are seeking a strategic and highly organized Vendor and Resource Manager to optimize our external partnerships and internal talent allocation. In this dual-function role, you will be responsible for sourcing, negotiating with, and managing external vendors, while also partnering with Workforce Management, Call Operations and QA/QC leadership to ensure internal resources are efficiently forecasted, allocated, and utilized. The ideal candidate is a strong negotiator and analytical thinker who can balance capacity demands, control costs, and drive project success through effective workforce and supplier planning.

Key Responsibilities

Vendor Management

• Sourcing & Selection: Identify, evaluate, and onboard third-party vendors, contractors, and suppliers that align with the company’s strategic goals and quality standards.
• Contract Negotiation: Lead negotiations for contracts, pricing, terms of service, and Service Level Agreements (SLAs) to ensure cost-effectiveness and mitigate operational risk.
• Performance Monitoring: Establish and track key performance indicators (KPIs) to measure vendor performance, quality of deliverables, and adherence to SLAs.
• Relationship Management: Act as the primary point of contact for external partners, conducting regular business reviews, managing escalations, and resolving disputes or compliance issues.
• Risk & Compliance: Ensure vendor compliance with healthcare regulations, including HIPAA, data security standards, clean-room requirements, access controls, and corrective action plans to remediate any violations.
• Customer Launch Support: Support customer launches and ramp-ups by aligning vendor resource plans with training, quality expectations, and operational readiness, including vendor audits during onboarding and scaling phases.

Resource Management

• Capacity Planning: Collaborate with workforce management, call operations, QA/QC and other operations leadership to translate the forecast into actionable cross skilling and support plans to maximize SLA delivery. Ensure that staffing aligns to forecast short-term and long-term resource needs based on project pipelines and organizational goals.
• Allocation & Scheduling: Partner with other operations leaders to assign the right internal personnel and external contractors to projects based on availability, skill sets, and strategic priority.
• Utilization Tracking: Monitor and report on resource utilization rates, identifying bottlenecks, over-allocations, or bench time, and proactively recommending adjustments.
• Workforce Strategy: Partner with HR and Talent Acquisition to identify skill gaps and advise on the optimal mix of full-time hires versus external contractors/vendors.

Required Skills

Education & Experience

• Bachelor’s degree in Business Administration, Healthcare Management, or a related field.
• 5+ years of progressive experience in vendor management, resource management, workforce planning. Ideally in a Patient Access Hub or similar environment.
• Proven track record of managing high-value contracts and optimizing resource allocation across multiple, concurrent projects.

Key Competencies

• Negotiation & Persuasion: Strong ability to negotiate favorable contract terms and navigate difficult conversations with external partners.
• Analytical Thinking: Highly data-driven with the ability to analyze capacity models, utilization reports, and financial data to drive decision-making.
• Communication: Excellent interpersonal skills with the ability to build consensus across cross-functional teams and executive leadership.
• Problem-Solving: Proactive in identifying resource bottlenecks or vendor performance issues and swift in implementing corrective actions.
• Technical Proficiency: Standard PM tools (e.g., Smartsheet, Jira, Workday, SAP, Asana), Google Office or Microsoft Office tools.

Why You'll Love It Here

Please Note: the following benefits are for salaried employees

• Hybrid work (SF office Mon/Tues/Thurs) + catered lunches (Bay Area Positions only)
• Competitive salary, equity, and 401(k)
• Wellness stipend & great benefits (medical, dental, vision)
• Generous PTO & parental leave
• Bi-annual offsites & a collaborative, mission-driven culture

What To Expect In The Interview Process

• Apply & meet our recruiting team
• Virtual interviews to showcase your skills
• Final onsite loop to meet the team and get to know us better
• Chat with our CEO

Curious to Learn More?

• Read our Blog to hear from Infinauts about what we're building
• Discover how our company values (CODES) guide us
• Follow our CEO, Ankit Jain, for industry updates

We're building AI agents that tackle healthcare’s toughest problems and open new possibilities.

Infinitus Systems is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Infinitus Systems believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.