Vendor & Procurement Manager

First Business Bank; Madison (WI); Hybrid; USD 105,000 - 160,000; Full time

Benefits offered by this job

Health, dental, vision

Paid vacation 15 days

Paid sick leave 6 days

401(k) with company match

Job summary

First Business Bank is seeking a Vendor & Procurement Manager to oversee vendor relationships, drive strategic sourcing, and manage third-party risk. Reporting to the Chief Risk Officer, you will partner with Finance, Legal, IT, and operations to optimize spend, control costs, and improve procurement processes.

The ideal candidate has 5+ years in procurement, supplier management, and negotiations, with advanced Excel skills and the ability to communicate effectively with executives.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• 5+ years in procurement, strategic sourcing, or supplier management.
• Experience leading complex sourcing initiatives and negotiations.
• Ability to analyze spend, budgets, and supplier performance.
• Strong written and verbal communication with executives or boards.

Responsibilities

• Vendor Management & Strategic Sourcing: manage key vendor relationships, coordinate renewals, identify cost-saving opportunities, monitor performance, and align services with business needs.
• Third-Party Risk & Compliance: oversee onboarding, due diligence, risk assessments, and audits to ensure policy compliance.
• Procurement Operations: support processes, requests, approvals, contract administration, and spend tracking with Finance.
• Reporting & Analytics: create reports on spend, contract status, supplier performance, and procurement activity; provide insights for decisions.

Skills

Vendor management

Contract negotiations

Strategic sourcing

Cost analysis

Executive communication

Excel & analytics

Sourcing initiatives

Education

Bachelor's degree (supply chain, business, finance, accounting)

Tools

Excel

Reporting tools

Job description

Description

Position at First Business Bank

Join us today as the Vendor & Procurement Manager!

First Business Bank is a Top Workplaces USA company, learn more here.

At the heart of First Business Bank, we believe success comes down to putting people first. Our people are our priority - they embody ambition, experience, and client focus. The result is extremely engaged employees who provide unmatched client satisfaction. With comprehensive total rewards to support our team members, a commitment to valuing each other's differences, and a focus on improving our communities, we are confident you'll find the experience is your advantage. We're delighted you're considering joining us!

Work Model: Remote, requiring one day at our Madison, WI headquarters each month.

Position Overview

First Business Bank is seeking a Vendor & Procurement Manager to oversee vendor relationships, support procurement operations, and help ensure effective management of third-party providers across the organization. Reporting to the Chief Risk Officer, this role partners closely with Finance, Legal, IT, Operations, and business leaders to support vendor performance, control costs, maintain compliance, and improve procurement processes.

The ideal candidate will have experience managing supplier relationships, coordinating contract renewals, supporting third-party risk activities, and identifying opportunities to improve purchasing efficiency and vendor value.

Essential responsibilities for this role include:

Vendor Management & Strategic Sourcing

• Manage relationships with key vendors and suppliers across the organization.
• Coordinate contract renewals, pricing reviews, and vendor negotiations.
• Identify opportunities for cost savings, vendor consolidation, and process improvements.
• Monitor vendor performance and facilitate periodic business reviews.
• Partner with internal stakeholders to ensure vendor services align with business needs and expectations.
• Support sourcing initiatives, competitive bid processes, and supplier evaluations.

Third-Party Risk & Compliance

• Coordinate vendor onboarding, due diligence, and ongoing monitoring activities.
• Maintain vendor records, contracts, risk assessments, and supporting documentation.
• Partner with Risk, Compliance, Legal, Finance, and IT teams to ensure vendor management requirements are met.
• Support audits, regulatory examinations, and remediation efforts related to third-party relationships.
• Ensure vendor activities are conducted in accordance with company policies, procedures, and regulatory requirements.

Procurement Operations

• Support and continuously improve procurement and purchasing processes.
• Coordinate vendor setup, purchasing requests, invoice approvals, and contract administration activities.
• Collaborate with Finance on purchasing workflows, payment processes, and spend tracking.
• Assist with budgeting, vendor spend forecasting, and expense management.
• Help maintain effective internal controls related to procurement and vendor management.

Reporting & Analytics

• Develop and maintain reports related to vendor spend, contract status, supplier performance, and procurement activity.
• Analyze purchasing trends and identify recommendations for improving efficiency and reducing costs.
• Track and report key vendor management metrics.
• Provide meaningful insights to department leaders to support informed business decisions.

Position Requirements

• Bachelor's degree in supply chain management, business administration, finance, accounting, risk management, or a related field.
• 5+ years of progressively responsible experience in procurement, strategic sourcing, supplier management, third-party risk management, procure-to-pay, finance operations, or a related discipline.
• Demonstrated experience leading complex sourcing initiatives and commercial negotiations.
• Strategic sourcing, category management, competitive bidding, commercial negotiation, and supplier-performance management.
• Contract lifecycle management and ability to identify matters requiring Legal or specialist review.
• Financial and spend analysis, budgeting, and cost-benefit analysis.
• Executive and Board-level written and verbal communication.
• Advanced Excel and reporting or visualization tools.

Experience the Total Rewards Great People Deserve

• Comprehensive Health, Dental, and Vision plans
• Competitive compensation, with a focus on professional development and internal mobility
• Paid vacation time (15 days minimum per year)
• Paid sick leave (6 days per year)
• 1 day paid volunteer time
• 10 paid holidays (annually)
• Paid parental leave
• 401(k) program with company matching, plus additional profit sharing contribution
• Performance based annual incentive program
• Free and confidential Employee Assistance Program
• Wellness programs
• Education Assistance Program
• Employee Stock Purchase Program
• Plus many other perks and benefits!

Compliance Statement

First Business Bank participates in the E-Verify program. Know Your Right to Work English and Spanish.

First Business Bank is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities.

If you require a reasonable accommodation for any part of the employment process, please email [emailprotected].