Vendor Onboarding & Sourcing Administrator

Wilmot Modular Structures, Inc.; White Marsh (MD); On-site; USD 36,000 - 46,000; Full time

Job summary

Wilmot Modular Structures Inc is seeking a dedicated Sourcing Administrator in White Marsh, MD. You will support onboarding, COI tracking, and vendor coordination while ensuring accurate records in Salesforce and Procore.

This role includes research on subcontractors and communication with internal teams to streamline sourcing strategy. The ideal candidate has 2–4 years in admin/procurement, strong attention to detail, and proficiency with Microsoft 365, Salesforce, and Procore.

Qualifications

• High school diploma or equivalent required; associate degree is a plus.
• 2–4 years in admin, procurement, vendor coordination, compliance, or project support.
• Proficiency in Outlook, Word, Excel, Teams, SharePoint; Salesforce and Procore preferred.
• Strong attention to detail and meticulous document control.

Responsibilities

• Coordinate onboarding packets with W-9s, vendor data, and insurance docs.
• Monitor fields, signatures, and entity consistency; escalate incomplete files.
• Maintain vendor data in Salesforce, Procore, SharePoint, and other systems.
• Support audits, data cleanup, and process improvements.
• Backup front desk and assist project teams as needed.

Skills

Attention to detail

Communication

Ownership of files

Education

High school diploma

Associate degree

Tools

Salesforce

Procore

SharePoint

Microsoft Office

Job description

Wilmot Modular Structures Inc is seeking a dedicated Sourcing Administrator in White Marsh, MD. You will support onboarding, COI tracking, and vendor coordination while ensuring accurate records in Salesforce and Procore.

This role includes research on subcontractors and communication with internal teams to streamline sourcing strategy. The ideal candidate has 2–4 years in admin/procurement, strong attention to detail, and proficiency with Microsoft 365, Salesforce, and Procore.