Vendor Onboarding & Requisitioning Manager, Accounts Payable

Invenergy LLC; Chicago (IL); On-site; USD 105,000 - 145,000; Full time

Job summary

Invenergy LLC seeks a Supplier Onboarding Manager to lead and manage supplier data activities within the Oracle ERP system. This role ensures compliance with reporting requirements and supports various departments by providing guidance on supplier maintenance. Candidates should possess a Bachelor's degree and relevant experience in accounts payable. Excellent communication and organizational skills are crucial for success in this fast-paced environment.

Benefits

Medical, dental and vision insurance

401k

Paid time off

Bonus program eligibility

Qualifications

• 5+ years of experience in fast-paced environments managing purchase order processing.
• Detailed knowledge of IRS form W-9 requirements.
• Ability to work with minimal supervision.

Responsibilities

• Manage supplier data activities within the Oracle ERP system.
• Oversee supplier onboarding and documentation compliance.
• Execute annual IRS Forms 1099 filing.

Skills

Organizational skills

Communication

Customer service

Education

Bachelor’s Degree in Accounting, Business Administration, or similar field

Tools

Oracle Cloud ERP

Microsoft Office

Job description

Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.

This position will be open for application for at least 3 calendar days from the posting date. This position will remain open for application based on business need, which may be before or after the 3-day posting window.

Job Description

Job Description Summary

The Supplier Onboarding Manager, Accounts Payable will lead a team responsible for overseeing activities related to the support of the Oracle ERP system by ensuring the team is properly executing activities, including but not limited to, maintaining supplier data within the Oracle ERP system, evaluating submitted documentation to ensure compliance with IRS reporting requirements, approving suppliers for setup within the Oracle ERP system, ensuring compliance with Invenergy policy as it relates to all new supplier creation and updates, and ensuring the accuracy, timeliness, and integrity of the data entered. This role will serve as a resource to all departments within the company to provide guidance in proper execution of Supplier Master Data setup and maintenance. This role will also be responsible for overseeing and managing access to and reviewing/approving content submitted by suppliers within our new Oracle Supplier Portal, one of the company’s primary communication and information sharing systems with external suppliers as it relates to their onboarding and maintenance of their address, banking and invoicing data. This position will also be responsible for communicating with both external and internal clients regarding any supplier setup discrepancies and/or problems, while also ensuring resolution of any problem is achieved timely and appropriately adjusted within the proper systems.This position is based out of our downtown Chicago, IL office and will report to the Director, Accounting.

Responsibilities

• Manage the activities of the team responsible for executing all activities related to supplier data within the Oracle ERP system
• Review/approve all new supplier documentation and system setups to ensure compliance with IRS reporting requirements as it relates to payment issuances
• Manage the transfer of work among team members to coordinate information and knowledge transfer among the team to ensure proper maintenance of supplier data and execution of timely and accurate data entry into the Oracle ERP system
• Oversee and manage the Oracle Supplier Portal, serving as a subject matter resource on proper supplier setup execution and requirements
• Enable Oracle Supplier Portal access for new and existing suppliers in alignment with access and security policies
• Ensure adherence to proper process and procedures and serve as a resource to the business for knowledge/information on these procedures
• Execute annual filing of IRS Forms 1099 (MISC, NEC, 6, etc.), including coordinating the issuance of required corrections within the Oracle system by working with the A/P Manager to initiate correcting entries as required
• Execute validation procedures, including but not limited to verbal validation, of supplier banking information and initiate setup of banking details within the Oracle ERP system
• Provide the highest level of customer service to both internal and external clients by effectively and timely responding to all inquiries related to supplier setup and maintenance.
• Monitor the AP Portal (Pipefy) submissions throughout the day to ensure timely data setup/modifications are properly executed in order to ensure the A/P Team is well positioned to achieve timely and accurate invoice processing and payment execution
• Maintain existing process, procedure and associated documentation as it relates to supplier onboarding and maintenance and assist in the development of new processes, procedures and documentation as the business needs change and/or system updates require it
• Identify opportunities to improve process/policies and partner with the AP Manager to develop/implement solutions and lead projects
• Investigate failed payments within the system to ensure timely corrective action(s) are taken to resolve and ensure failure is not repeated
• Execute the IRS TIN Matching process for all suppliers and resolve identified discrepancies
• Manage and lead efforts across the accounts payable department to increase productivity and optimize efficiency
• Collaborate with the A/P Manager and other departments in designing training and A/P communication campaigns to help educate the business on A/P policies and practices
• Participate in any ad hoc projects or miscellaneous duties as assigned

Minimum Required Skills

• Bachelor’s Degree in Accounting, Business Administration, or similar field
• 5+ years of experience in managing a high volume, fast paced environment with experience within the purchase order to invoice processing and payment process
• Excellent organizational skills with the ability to manage multiple priorities and accomplish all assignments in a timely manner
• Demonstrate strong verbal and written communication with the ability to communicate effectively with both internal and external clients at all levels of an organization
• Proficient in Microsoft Office, with exceptional knowledge of Excel and Word
• Detailed knowledge of the requirements of IRS form W-9 and the associated reporting requirements for identified organizations
• Ability to work with minimal supervision
• Eligible to work in the United States without the need for employer visa sponsorship now or in the future

Preferred Skills

• Experience with Oracle Cloud ERP is preferred, but not required
• Experience with 1099 processing is preferred, but not required
• Working knowledge of accounting software packages
• Responsible, dependable and possessing an exceptional work ethic
• Strong coordination/organization skills with attentiveness to detail and timelines
• Strong interpersonal skills – able to work effectively in a team environment

Base Pay

105,000.00 - 145,000.00 USD Annual

Bonus: 25% - 35%

The base pay range reflects the minimum and maximum target salary for the position. Invenergy considers a number of factors when determining base pay offers such as the scope and responsibilities of the position and the candidate's experience, education and skills.

In addition to base pay, the total annual compensation package may also include eligibility to participate in our bonus program(s) which are designed to reward individual and company performance. Your recruiter can share more about bonus eligibility for this position during the hiring process.

Invenergy offers a variety of other benefits including medical, dental and vision insurance, 401k, paid time off, etc.

Invenergy LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.