Vendor Management Representative

Belco; Harrisburg, Northern (Dauphin County, KY); Hybrid; USD 34,000 - 43,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401K with company match

Paid Vacation Time

Holiday Pay starting at day 1

Medical Benefits starting after 31st

Job summary

Belco seeks a Vendor Management Representative in Harrisburg, PA, to support multiple corporate functions and manage the vendor program. The role blends administrative tasks with project management, risk assessment, and compliance to improve efficiency.

It is a hybrid role with 20% in-office time, requiring a High School Diploma and 2+ years in similar roles. Preference for a two-year business degree and CRVPM certification.

Qualifications

• Minimum 2 years of related experience with a High School Diploma.
• Preferred two-year college degree in Business Administration or Management.
• Knowledge of vendor management processes and risk assessment is a plus.
• CRVPM certification is beneficial but not required.

Responsibilities

• Monitor contract timelines and assist with vendor renewals and due diligence.
• Maintain vendor relationships and ensure compliance with contracts.
• Coordinate vendor management training with HR and Training.
• Support Project Management Office planning, timelines and budgets.
• Assist in budget preparation and invoicing processes.

Skills

Planning

Budgeting

Communication

Leadership

Business Acumen

Strategic Thinking

Education

High School Diploma

College Degree (Business Administration/Management)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regular Full-Time Harrisburg, PA, US

3 days ago Requisition ID: 3086

Salary Range: $24.96 To $31.20 Hourly

Home Location: Operation Center - Harrisburg, PA

HYBRID ROLE

Department: Corporate Support

Supervisor's Title: VP of Corporate Support

Classification: Non-Exempt

Starting Salary Range: $24.96 - $31.20

• Competitive compensation!
• Medical, Dental, and Vision Insurance!
• 401K with up to 4% company match!
• Paid Vacation Time!
• Medical Benefits starting at your 31st day of employment!

And Many More!

Summary: The Vendor Management Representative will provide critical support across multiple corporate functions, ensuring smooth operations and effective coordination between departments. This role is responsible for maintaining and administrating the vendor management program for the organization. Additionally, this role combines administrative assistance with project management, safety & security, and general corporate support functions to enhance organizational efficiency.

Essential Functions:

• Monitors contract timeline notifications and assist business owners with vendor contract renewals and/or cancellation while acting as liaison with the credit union's vendor management platform. Assists VP of Corporate Support in yearly due diligence and regulatory auditing process. Ensures that appropriate due diligence reviews are conducted as required based on vendor risk rating.
• Ensures that the organization maintains appropriate and well-managed third-party vendor relationships across the organization. Works with business owners to ensure that appropriate due diligence is exercised in all phases of third-party relationships and that they are holding vendors accountable for their actions in relation to the contract and service agreements.
• Ensure risk assessments and risk ratings are completed for all current and future third-party vendors.
• In conjunction with HR and Training, coordinates and facilitates vendor management training to all business owners across the organization to establish clear contract/vendor management expectations.
• Provides administrative support in planning, coordinating, and monitoring the functions of the Project Management Office. Tracks timelines and deliverables to ensure successful completion of projects. Assists VP of Corporate support with ongoing project management and leadership discussions in their absence.
• Assists in budget preparation, expense tracking, financial reporting, and policy & procedure updates as directed by the VP of Corporate Support.
• Reconciles the Monthly Departmental Visa report and provides administrative assistance to the Corporate Support and cross-functional teams. Assists in processing invoices in a timely manner for the department, and assists in maintaining supplies, equipment, and facilities.
• Supports VP of Corporate Support with audits by preparing documentation and coordination.
• Generates an atmosphere that fosters energy, enthusiasm, creativity, and accountability.
• Cross sells credit union products and services to members. Seize any and all opportunities to educate members about Belco, its products and services.
• Abides by Belco's policies, procedures and standards and embody Belco's mission, vision, and behavioral expectations.
• Any other duties as requested by the Vice President of Corporate Support.
• Functional Skills: Planning, Budgeting
• Operating Skills: Quality Of Work, Communication
• Strategic Skills: Business Acumen, Strategic Thinking

This job operates in a professional office environment in a hybrid work arrangement consisting of at least 20% required in office time. This role routinely uses standard office equipment such as computers, phones, printers, and filing cabinets.

Physical Demands:

This is an active role, requiring the ability to stand, bend, stoop and move around part of the day. Must be able to lift to 40 lbs. Hand dexterity is needed for keyboarding. Must be able to move from one area to another throughout one-floor office layout. Stairs and elevators provided for movement from one floor to another and to enter and exit buildings. Must be able to operate general office equipment such as copier, printer, fax machine, scanner, phone, hole puncher, and stapler, as well as mailroom equipment.

Travel:

This position requires some travel, predominantly within Belco's field of membership over a seven-county footprint.

Minimum Required Education andExperience:

A High School Diploma with a minimum of 2 years of similar or related experience, including time spent in preparatory roles.

Preferred Education andExperience:

A two-year College Degree in Business Administration or Management. A Certified Regulatory Vendor Program Manager (CRVPM) certification or the ability to acquire such certification would be beneficial.

Additional Eligibility Qualifications:

Good organizational, time management and attention-to-detail skills.

Leadership skills with the ability to interact at all levels within the organization.

Home Location: Operation Center - Harrisburg, PA

HYBRID ROLE

Position Title: Vendor Management Representative

Department: Corporate Support

Supervisor's Title: VP of Corporate Support

Classification: Non-Exempt

Starting Salary Range: $24.96 - $31.20

Benefit Highlights:

• Competitive compensation!
• Medical, Dental, and Vision Insurance!
• 401K with up to 4% company match!
• Holiday Pay starting at day 1!
• Paid Vacation Time!
• Medical Benefits starting at your 31st day of employment!

And Many More!

Summary: The Vendor Management Representative will provide critical support across multiple corporate functions, ensuring smooth operations and effective coordination between departments. This role is responsible for maintaining and administrating the vendor management program for the organization. Additionally, this role combines administrative assistance with project management, safety & security, and general corporate support functions to enhance organizational efficiency.

Essential Functions:

• Monitors contract timeline notifications and assist business owners with vendor contract renewals and/or cancellation while acting as liaison with the credit union's vendor management platform. Assists VP of Corporate Support in yearly due diligence and regulatory auditing process. Ensures that appropriate due diligence reviews are conducted as required based on vendor risk rating.
• Ensures that the organization maintains appropriate and well-managed third-party vendor relationships across the organization. Works with business owners to ensure that appropriate due diligence is exercised in all phases of third-party relationships and that they are holding vendors accountable for their actions in relation to the contract and service agreements.
• Ensure risk assessments and risk ratings are completed for all current and future third-party vendors.
• In conjunction with HR and Training, coordinates and facilitates vendor management training to all business owners across the organization to establish clear contract/vendor management expectations.
• Provides administrative support in planning, coordinating, and monitoring the functions of the Project Management Office. Tracks timelines and deliverables to ensure successful completion of projects. Assists VP of Corporate support with ongoing project management and leadership discussions in their absence.
• Assists in budget preparation, expense tracking, financial reporting and policy & procedure updates as directed by the VP of Corporate Support.
• Reconciles the Monthly Departmental Visa report and provides administrative assistance to the Corporate Support and cross-functional teams. Assists in processing invoices in a timely manner for the department, and assists in maintaining supplies, equipment, and facilities.
• Supports VP of Corporate Support with audits by preparing documentation and coordination.
• Generates an atmosphere that fosters energy, enthusiasm, creativity, and accountability.
• Cross sells credit union products and services to members. Seize any and all opportunities to educate members about Belco, its products and services.
• Abides by Belco's policies, procedures and standards and embody Belco's mission, vision, and behavioral expectations.
• Any other duties as requested by the Vice President of Corporate Support.

Competencies:

• Functional Skills: Planning, Budgeting
• Operating Skills: Quality Of Work, Communication
• Strategic Skills: Business Acumen, Strategic Thinking
• Behavioral Expectations

Work Environment:

This job operates in a professional office environment in a hybrid work arrangement consisting of at least 20% required in office time. This role routinely uses standard office equipment such as computers, phones, printers, and filing cabinets.

Physical Demands:

This is an active role, requiring the ability to stand, bend, stoop and move around part of the day. Must be able to lift to 40 lbs. Hand dexterity is needed for keyboarding. Must be able to move from one area to another throughout one-floor office layout. Stairs and elevators provided for movement from one floor to another and to enter and exit buildings. Must be able to operate general office equipment such as copier, printer, fax machine, scanner, phone, hole puncher, and stapler, as well as mailroom equipment.

Travel:

This position requires some travel, predominantly within Belco's field of membership over a seven-county footprint.

Minimum Required Education andExperience:

A High School Diploma with a minimum of 2 years of similar or related experience, including time spent in preparatory roles.

Preferred Education andExperience:

A two-year College Degree in Business Administration or Management. A Certified Regulatory Vendor Program Manager (CRVPM) certification or the ability to acquire such certification would be beneficial.

Additional Eligibility Qualifications:

Good organizational, time management and attention-to-detail skills.

Leadership skills with the ability to interact at all levels within the organization.

Disclaimer:

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

We are an Equal Employment Opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual preference/orientation, age, disability, marital status, pregnancy, veteran status, or other legally protected bases. Belco's Diversity and Inclusion initiatives provide all employees with equal access to training and advancement opportunities throughout the organization.

Belco will provide reasonable accommodation to applicants and employees with disabilities where appropriate throughout the application and employment process. Determinations on requests for reasonable accommodation related to any job function will be made on a case-by-case basis. Reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.