Vendor Maintenance Associate

Dollar Tree, Inc.; Chesapeake (VA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employee Assistance Program

Retirement plan with matching

Employee Stock Purchase Program

Educational Assistance

PerkSpot access

Job summary

Dollar Tree is seeking a detail-oriented Vendor Maintenance Associate to maintain vendor records and support payment operations at the corporate office in Chesapeake, VA. You will handle vendor setup, master data maintenance, and banking information across Wells Fargo, Kyriba, RBC, and other platforms, ensuring accurate and timely payments.

You will collaborate with Accounts Payable and internal partners, maintain controls, and protect sensitive vendor data while supporting process improvements

Qualifications

• Strong verbal and written communication skills.
• Ability to interact with all levels of management and vendor partners.
• Working knowledge of Accounts Payable processes and internal controls.
• Analytical, problem-solving, and decision-making skills.
• Discretion and confidentiality when handling sensitive information.

Responsibilities

• Establish and maintain vendor records and master data.
• Maintain vendor banking information for ACH, CTX, and EDI payments.
• Process vendor updates and record maintenance per procedures.
• Support bank reconciliation and payment-related system updates.
• Collaborate with AP and other departments on vendor inquiries.
• Assist with process improvement initiatives.

Skills

Vendor maintenance

Accounts Payable

Data integrity

Microsoft Excel

Attention to detail

Tools

Lawson ERP

AS400

Wells Fargo

Kyriba

RBC Banking

Concur

Ariba P2P

Job description

Vendor Maintenance Associate. Your attention to detail, problem-solving skills, and commitment to accuracy make you a great fit for our Vendor Maintenance Associate position.

About Your Role

As a Vendor Maintenance Associate at Dollar Tree’s corporate office, you'll play a critical role in maintaining accurate vendor records and supporting payment operations across the organization. You'll be responsible for vendor setup, vendor master data maintenance, banking information administration, and compliance-related processes that help ensure accurate and timely vendor payments. Your attention to detail and ability to manage sensitive information will directly support the efficiency and integrity of our Accounts Payable and vendor management processes. Your day-to-day job duties include, but are not limited to, the following:

Vendor Setup & Maintenance

• Establish and maintain merchandise and expense vendors within Lawson
• Process vendor updates, changes, and record maintenance in accordance with company procedures
• Maintain vendor addresses, email information, freight policy codes, and purchase order terms within Lawson and AS400 systems
• Create and update vendor templates within Wells Fargo, Kyriba, and RBC banking platforms
• Accurately maintain vendor banking information for ACH, CTX, and EDI payment processing

Compliance & Validation

• Obtain Tax Identification Numbers (TINs) and assign appropriate income codes to vendor records
• Perform IRS TIN matching and validation through IRS systems
• Conduct bank account verification utilizing approved verification tools and processes
• Ensure compliance with internal controls and vendor onboarding requirements
• Maintain confidentiality and safeguard sensitive vendor and banking information

Payment & System Support

• Review and process bank returns from Wells Fargo and RBC
• Enter and maintain vendor information supporting Concur and other payment-related systems
• Process Ariba P2P tag-along entries and related system updates
• Support vendor payment processing by maintaining accurate master data records
• Research and resolve vendor maintenance issues to ensure smooth payment operations

Vendor & Internal Partner Support

• Communicate professionally with vendors and internal business partners regarding vendor setup and maintenance requests
• Partner with Accounts Payable and other departments to resolve vendor-related inquiries
• Build positive relationships with vendors and internal stakeholders
• Assist with special projects and process improvement initiatives as assigned

Required Skills and Experience

• Strong verbal and written communication skills
• Ability to effectively interact with all levels of management and a wide variety of vendor partners
• Working knowledge of Accounts Payable processes and internal controls
• Strong analytical, problem-solving, and decision-making skills
• Ability to exercise discretion and maintain confidentiality when handling sensitive information
• Excellent organizational skills with the ability to manage multiple priorities
• Strong attention to detail and commitment to accuracy
• Ability to work independently and collaboratively within a team environment
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook

Preferred Requirements

• Previous Vendor Maintenance experience
• Experience supporting Accounts Payable or vendor master data functions
• Familiarity with Lawson ERP systems
• Experience working with banking platforms and electronic payment processes
• Knowledge of vendor onboarding, tax compliance, and supplier maintenance best practices

Our success is a team effort — when we reach our goals, you’ll be eligible for a yearly bonus! Start Rate = $20.00 - $22.75 based on experience.

Your Perks and Benefits

• Medical, pharmacy, dental, and vision insurance
• Employee Assistance Program
• Retirement plans with matching contribution
• Employee Stock Purchase Program
• Educational Assistance
• Access to PerkSpot, an employee discount platform for goods and services
• And much more!

Who We Are

At Dollar Tree, we make a difference in the lives of our customers every day by exceeding their expectations and delivering value. It's what our business is built on. Our associates play an important role in this commitment by embracing change and showing up for their teams and their communities. We see an exciting path forward as our company continues to grow and transform, and we know that this path starts with you.

Dollar Tree is an Equal Opportunity Employer committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations to qualified individuals with disabilities.

Full time 500 Volvo Parkway,Chesapeake,Virginia 23320 AP/AR Dollar Tree Here, you’ll have the opportunity to connect with people every day — creating memorable experiences for our customers while also building a career that can take you anywhere. We're invested in your health and wellness. That’s why we invest in perks, programs, and resources that help you at every stage of your life and career.

Employment at Dollar Tree is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice.