Vendor Invoicing & Data Entry Specialist

Aptronics; Tacoma, Northern (WA, KY); Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

Med/Dent/Vision

401K

Lif Insurance

AD&D

EAP

PTO

Discretionary bonus

Job summary

Aptronics in Tacoma, WA is seeking an organized administrative assistant to handle office tasks and high-volume data entry. You will input vendor invoices into our accounting system with precision, match POs and invoices, and prepare payments for approval.

The role requires strong English communication and reliability in a fast-paced environment. The position offers standard business hours Monday to Friday with competitive hourly pay and benefits.

Qualifications

• General office and administrative tasks including email, phone calls, and filing
• Data entry into our accounting system with high accuracy
• Match purchase orders, receiving documents, and vendor invoices
• Prepare payments for management approval
• Resolve billing variances with internal departments and vendors
• Communicate efficiently by phone, in person and by email
• Prioritize and adjust to immediate workload requirements
• Strong attention to detail and accuracy under tight deadlines

Responsibilities

• General office and administrative tasks including email, phone calls, and filing
• Data Entry
• Review and input a high volume of vendor invoices into our accounting system daily with high accuracy
• Match purchase orders (POs), receiving documents, and vendor invoices to verify pricing and quantities
• Prepare payments for management approval
• Actively research and resolve billing variances, missing documentation, or payment inquiries by collaborating with internal departments and vendors
• Other duties as required to support the warehouse and the office

Skills

Data entry accuracy

Excellent English communication

Strong interpersonal communication

Ability to work independently and in a

Education

High School Diploma or equivalent

Tools

Excel

Word

Accounting system

Job description

Aptronics in Tacoma, WA is seeking an organized administrative assistant to handle office tasks and high-volume data entry. You will input vendor invoices into our accounting system with precision, match POs and invoices, and prepare payments for approval.

The role requires strong English communication and reliability in a fast-paced environment. The position offers standard business hours Monday to Friday with competitive hourly pay and benefits.