Vendor Coordinator

Ascendo Resources; Jacksonville (FL); On-site; USD 52,000 - 76,000; Full time

Job summary

Ascendo Resources in Jacksonville, FL is seeking a Vendor Coordinator who will manage onboarding, documentation, and engagement of independent contractors, and maintain a compliance-ready vendor network.

You will collaborate across Operations, Accounting, and Sales to streamline vendor pipelines, audits, and reporting, ensuring accurate records and timely payments.

Qualifications

• Minimum 5+ years in operations or vendor coordination.
• Highly organized with strong attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication; bilingual English/Spanish is a plus.
• Experience with onboarding, documentation, and compliance processes.
• Proficiency with Microsoft Office and CRM systems.

Responsibilities

• Coordinate recruiting, onboarding, and activation of independent contractors.
• Maintain a pipeline of qualified contractors aligned with business needs.
• Ensure all compliance documents, agreements, and records are accurate and up to date.
• Manage contractor audits and support internal compliance processes.
• Oversee contract setup including pay structure and start dates.
• Partner with Operations on contractor scheduling and event execution.
• Coordinate contractor check-ins and logistics for field activities.
• Support contractor pay processes in partnership with Accounting.
• Maintain CRM data, dashboards, and reporting accuracy.
• Organize and manage shared files and documentation systems.
• Coordinate monthly contractor “Pay Day” communications and execution.
• Manage contractor referral and retention programs.
• Oversee inventory and ordering of contractor supplies and uniforms.

Skills

Vendor coordination

Operations

Program administration

Attention to detail

Communication

Bilingual English/Spanish

Tools

Microsoft Office

CRM systems

Job description

We are seeking a highly organized and detail-oriented Vendor Coordinator to manage and support our growing network of independent contractors. This role is critical to ensuring a strong pipeline of qualified vendors, maintaining compliance, and supporting day-to-day operational execution.

You’ll work cross-functionally with Operations, Accounting, and Sales to keep contractor onboarding, documentation, and engagement running smoothly.

What You’ll Do

• Coordinate recruiting, onboarding, and activation of independent contractors
• Maintain a pipeline of qualified contractors aligned with business needs
• Ensure all compliance documents, agreements, and records are accurate and up to date
• Manage contractor audits and support internal compliance processes
• Oversee contract setup including pay structure and start dates

Operations Support

• Partner with Operations on contractor scheduling and event execution
• Coordinate contractor check-ins and logistics for field activities
• Support contractor pay processes in partnership with Accounting
• Maintain CRM data, dashboards, and reporting accuracy
• Organize and manage shared files and documentation systems

Program Coordination & Engagement

• Coordinate monthly contractor “Pay Day” communications and execution
• Manage contractor referral and retention programs
• Oversee inventory and ordering of contractor supplies and uniforms

What We’re Looking For

• 5+ years of experience in operations, vendor coordination, or program administration
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Excellent communication skills; bilingual (English/Spanish) is a plus
• Advanced proficiency in Microsoft Office and CRM systems
• Experience working cross-functionally with multiple departments

Why Join

• High-impact role supporting a critical business function
• Collaborative, team-oriented environment
• Opportunity to build and improve processes

Apply today or message directly to learn more.