Vendor Authentication Administrator

University of Iowa; Iowa City (IA); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Health coverage

University-paid life insurance

Robust retirement plans

Tuition assistance

Job summary

The University of Iowa Accounts Payable Department seeks a Vendor Authentication Administrator to support onboarding, authentication, and fraud prevention. You will review new vendor requests, verify legitimacy, and manage ACH changes, admin eSupplier access, mergers, and bankruptcy processes with strong judgment and attention to detail.

This role supports 1099 processes, payment verifications, and vendor file maintenance to improve data accuracy and reduce duplicates.

Qualifications

• Bachelor’s degree in accounting or related field or equivalent
• 6 months of accounting/vendor management/fraud analysis experience
• Proficient in MS Office, including Excel and Word
• Excellent written and verbal communication; strong organizational skills
• Analytical, detail-oriented and able to meet deadlines and multitask
• Strong project management abilities

Responsibilities

• Review new vendor requests and verify legitimacy
• Manage vendor records during mergers and acquisitions
• Support 1099 processes, payment verifications and vendor file maintenance
• Process daily purchasing and payment transactions for new vendors
• Maintain reports to assess vendor legitimacy and reduce duplicates
• Collaborate with internal and external partners and support vendor teams

Skills

Analytical thinking

Project management

Written communication

Verbal communication

Multitasking

Organizational skills

Education

Bachelor’s degree in accounting or related field

Tools

Excel

Word

PeopleSoft

APPO

ePro

ProTrav

Job description

Join the University of Iowa Accounts Payable Department as a Vendor Authentication Administrator in a high-impact role supporting vendor onboarding, authentication, and fraud prevention. You will review new vendor requests, verify legitimacy, and manage ACH banking changes, Admin eSupplier access, vendor mergers, and bankruptcy processes with strong judgment and attention to detail.

This role also supports 1099 processes, payment verifications, failed payment reviews, and vendor file maintenance to improve accuracy and reduce duplicate records. You will serve as a key resource for vendor team processes, collaborate with internal and external partners, and make a meaningful impact through analytical work, process improvement, and customer support. This position is not eligible for University sponsorship for employment authorization.

Duties to Include:

Manage assessment of risk analysis for vendors that are new to the University to ensure legitimacy.

Manage vendor record updates associated with merger acquisitions

Maintain reports to monitor and thoroughly assess the legitimacy of new and existing vendors.

Efficiently and accurately process daily purchasing and payment transactions associated with new vendor requests and vendor mergers and acquisitions.

Location: PCO

Schedule: Monday through Friday, 8:00am-4:30pm

Pay: $43,240 - commensurate

Required Qualifications:

Bachelor’s degree in accounting or a related field, or equivalent combination of education and experience.

Experience (typically 6 months) in Accounting, Vendor Management, and/or fraud analysis.

Must be proficient in computer software applications such as Microsoft Office, including Excel and Word.

Excellent written and verbal communication skills.

Good organizational and analytical/statistical skills with the ability to meet deadlines and multitask.

Excellent project management skills.

Desired Qualifications:

Knowledge of automated accounting systems.

Extensive experience in managing vendor information and conducting thorough analyses to assess validity and identify potential indicators of fraud.

Familiarity with University systems such as PeopleSoft, APPO, ePro and ProTrav.

Knowledge of University business processes and procedures.

Position and Application Details:

Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. Up to 5 professional references will be requested at a later step in the recruitment process. State agency employers in Iowa are required to use E-Verify to confirm employment eligibility. University of Iowa employees, including those who work remotely or out-of-state, are subject to E-Verify.

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.

Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.

Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.

Join us in making a difference at a leading Big Ten university and premier public research institution.

Additional Information

• Classification Title: Accountant
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

Contact Information

• Organization: Finance & Operations (General)
• Contact Name: Brooke McMurl

Equal opportunity employer

The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.

Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, [phone] or [e-mail] . For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543 .