Vehicle Zone Administrator I (Manheim)

Cox; Woods Cross (UT); On-site; USD 19,000 - 29,000; Full time

Benefits offered by this job

Paid time off

Seven paid holidays

Bereavement leave

Job summary

Cox is seeking a Zone Administrator to manage stickering, staging, and inventory across the Utah auction lot. You will ensure accurate labels, proper vehicle placement, and thorough scanning, coordinating with Lot Operations and leadership.

This role emphasizes safety, efficiency, and timely readiness for sale events, with hourly pay between $13.70 and $20.53 and benefits as described. Applicants must be authorized to work in the United States.

Qualifications

• High school diploma or equivalent.
• Valid driver's license with acceptable driving record.
• Experience operating manual and automatic transmission vehicles.
• Strong organizational and multitasking skills.
• Ability to work effectively in a fast-paced environment.
• Basic computer skills and proficiency with handheld scanning devices.
• Strong communication and problem-solving abilities.

Responsibilities

• Stickering & Vehicle Identification: ensure accurate stock number labels, sale stickers, and identification materials; verify sticker accuracy against records; audit for discrepancies; maintain compliance; coordinate corrections.
• Vehicle Staging & Lot Flow: coordinate staging for inspections, imaging, reconditioning, transportation, and sale events; prioritize placement for deadlines; monitor lot organization; optimize flow with leadership; identify bottlenecks.
• Lot Scanning & Inventory Control: monitor daily scanning; perform audits for locations and inventory; document all moves; resolve missing discrepancies; partner with internal departments for accuracy.
• Operational Coordination: assign and track daily tasks; communicate priorities and issues; monitor service levels; support auction readiness; escalate concerns.
• Safety & Compliance: follow safety standards; identify unsafe conditions; promote safe vehicle movement; participate in safety initiatives.

Skills

Organizational skills

Multitasking

Communication skills

Problem-solving

Fast-paced work

Handheld scanner use

Basic computer skills

Valid driver’s license

Education

High school diploma or equivalent

Tools

Vehicle tracking systems

Inventory management software

Job description

Primary Responsibilities

Stickering & Vehicle Identification

• Ensure vehicles receive accurate and timely stock number labels, sale stickers, and other required vehicle identification materials.
• Verify sticker accuracy against inventory records and system information.
• Audit vehicles for missing, damaged, or incorrect stickers and take corrective action.
• Maintain compliance with all vehicle identification standards and procedures.
• Coordinate correction of inventory discrepancies discovered during the stickering process.

Vehicle Staging & Lot Flow

• Coordinate staging efforts to ensure vehicles are positioned correctly for inspections, imaging, reconditioning, transportation, and sale events.
• Prioritize vehicle placement based on operational deadlines and auction schedules.
• Monitor lot organization and ensure vehicles are stored in designated locations.
• Work closely with Lot Operations Specialists and leadership to optimize vehicle flow.
• Identify bottlenecks and recommend improvements to increase efficiency and throughput.

Lot Scanning & Inventory Control

• Monitor daily scanning compliance within the assigned zone.
• Perform routine audits to validate vehicle locations and inventory accuracy.
• Ensure all vehicle moves are properly scanned and documented in operational systems.
• Research and resolve missing vehicle and location discrepancies.
• Partner with internal departments to maintain accurate inventory visibility.

Operational Coordination

• Assign and track daily tasks related to scanning, stickering, and staging activities.
• Communicate priorities, workload changes, and operational issues to team members and leadership.
• Monitor service levels and productivity within the assigned zone.
• Support auction readiness by ensuring vehicles are properly identified, scanned, and staged before sale deadlines.
• Escalate operational concerns that may impact customer commitments or business objectives.

Safety & Compliance

• Ensure all activities are conducted in accordance with company safety standards.
• Identify and report unsafe conditions, behaviors, or equipment concerns.
• Promote safe vehicle movement and pedestrian awareness throughout the lot.
• Participate in safety meetings, audits, and compliance initiatives.

Qualifications

Required

• High school diploma or equivalent.
• Valid driver's license with acceptable driving record.
• Experience operating manual and automatic transmission vehicles.
• Strong organizational and multitasking skills.
• Ability to work effectively in a fast-paced environment.
• Basic computer skills and proficiency with handheld scanning devices.
• Strong communication and problem-solving abilities.

Preferred

• Previous Lot Operations, inventory management, logistics, or auction experience.
• Experience with vehicle tracking and inventory systems.
• Leadership, coordination, or team lead experience.
• Advanced knowledge of lot flow and staging processes.

Physical Requirements

• Frequent walking throughout large outdoor lot environments.
• Ability to work in varying weather conditions.
• Repeated entry and exit from vehicles.
• Standing, bending, and moving for extended periods.
• Ability to lift up to 25 pounds when necessary.

Key Performance Indicators (KPIs)

• Scan Compliance Rate
• Vehicle Location Accuracy
• Sticker Accuracy Rate
• Auction Readiness Percentage
• Vehicles Properly Staged by Deadline
• Inventory Audit Accuracy
• Clock-In to First Scan
• Moves Over 10 Minutes
• Bulk Idle Time
• Lot Flow Score
• Safety Compliance

Position Impact

The Zone Administrator directly supports operational success by ensuring vehicles are accurately identified, properly staged, and consistently visible within inventory systems. Success in this role improves auction readiness, inventory accuracy, lot flow efficiency, and customer satisfaction while maintaining a safe and organized lot environment.

USD 13.70 - 20.53 per hour

Compensation:

Hourly pay rate is in the range of $13.70 - $20.53/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Benefits:

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

EOE, including disability/vets