Vehicle Operations Administrator

Baltimore County, MD; Towson (MD); On-site; USD 85,000 - 110,000; Full time

Job summary

Baltimore County, MD is seeking a senior administrator to lead the Vehicle Operations and Maintenance Division within the Office of Budget and Finance. The role plans, coordinates, and controls services for the county fleet, manages staff, sets policies, and oversees budgets and reporting.

Responsibilities include coordinating vehicle specifications, monitoring procurement, overseeing titling/registration, and ensuring fuel and maintenance efficiency.

Qualifications

• Knowledge of fleet management principles.
• Knowledge of vehicle maintenance and repair.
• Skill in analyzing budgetary, financial, statistical and other data.
• Skill in evaluating programs, policies and procedures.
• Skill in planning, scheduling, supervising, and coordinating work.
• Ability to communicate and build working relationships.
• Ability to develop vehicle specifications and purchase recommendations.
• Ability to use computer systems.

Responsibilities

• Oversees administration of vehicle operations and fleet management for the County.
• Supervises staff, develops policies, provides guidance, prepares budgets and reports.
• Recommends vehicle life cycle replacement and participates in purchases.
• Monitors purchasing process and delivery deadlines.
• Oversees vehicle titling, registration, and fleet assignment.
• Schedules emission testing and oversees fleet management software.
• Ensures efficient fuel pricing and availability for County operations.
• Assists in developing goals and evaluates division performance.
• Represents the agency at meetings and prepares confidential correspondence.

Skills

Fleet management

Budget analysis

Supervisory experience

Policy interpretation

Communication

Cost estimation

Computer systems

Education

Bachelor's degree in business/public administration/related field

Job description

Pay Schedule XII, Grade 4M, Regular Schedule: 40 hours per week

A vacancy exists in the Office of Budget and Finance, Vehicle Operations and Maintenance Division.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring within this class may be filled from the list of eligible applicants.

All interested transfer and promotional candidates must apply at this time.

List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of these promotions and reclassifications.

Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

You MUST attach your transcript(s) or license(s) to your application. Unofficial copies are acceptable.

Failure to submit proof of License(s), Certification(s) and Education beyond high school will result in your application not being considered. Proof of license(s), certification(s), and/or education must be submitted with each application.

Under direction, plans, coordinates, and controls the administration of services provided by the Vehicle Operations and Maintenance Division of the Office of Budget and Finance.

Examples of Essential Duties

• Oversees the administration of vehicle operations and management of the County's fleet of vehicles.

• Supervises staff, develops operational policies and procedures, provides technical guidance and training, prepares budget, monitors cost of operations, recommends and monitors vehicle rental rates, maintains records, and compiles comprehensive reports for agency management.

• Recommends vehicle life cycle replacement.

• Collaborates with buyers in the development of specifications for and the purchase of vehicles.

• Monitors purchasing process and delivery deadlines.

• Oversees receipt of all vehicles ordered and ensures specifications are met.

• Oversees titling and registration of vehicles.

• Assigns and reassigns vehicles in fleet based on usage and life expectancy.

• Schedules vehicle emission testing in accordance with State guidelines.

• Oversees computerized fleet management system.

• Reviews and audits internal and external billing activities.

• Oversees automated fuel dispensing systems.

• Monitors oil prices and ensures efficient pricing and availability of fuel for County operations.

• Identifies program goals and objectives, establishes priorities, and evaluates utilization of agency resources towards fulfillment of goals and objectives.

• Conducts or assigns continuing analysis of division's effectiveness, efficiency, responsiveness, management methods, policies, systems procedures, and programs.

• Serves as agency liaison with other agencies, organizations, and groups.

• Assists in the subrogation of third-party accident claims.

• Provides advice and counsel to agency management.

• Supervises and trains the agency's administrative staff.

EXAMPLES OF OTHER DUTIES:

• Represents the agency at meetings.
• Composes confidential, substantive correspondence for the department head's signature.
• Performs other related duties as required.

(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.)

Training and Experience:

Graduation from an accredited college or university with a Bachelor's degree; plus six years' responsible management experience in vehicle operations or fleet management or a related field involving the analysis and evaluation of budgets, systems, policies and procedures, organizations, and programs, three years of which were in a supervisory capacity.

(Education beyond a Bachelor's degree in business, or public administration, economics, or political science may be substituted, on a year-for-year basis, for the required non-supervisory experience. Experience involving fleet management and the analysis and evaluation of budgets, systems, policies and procedures, organizations, and programs may be substituted for the required education on a year-for-year basis up to a maximum of four years.)

Knowledge, Skills, and Abilities (Entry Level):

• Comprehensive knowledge of the principles of fleet management.
• Thorough knowledge of the methods, practices, equipment, tools, and materials used in the maintenance and repair of vehicles and automotive equipment.
• Skill in the analysis of complex budgetary, financial, statistical, and other data.
• Skill in the evaluation of programs, policies, and operational procedures.
• Skill in planning, scheduling, assigning, and supervising the work of others.
• Skill in interpreting and administering policy. Skill in the preparation of statistical and budgetary reports.
• Skill in preparing and reviewing cost estimates and requisitions.
• Ability to communicate and establish effective working relationships.
• Ability to plan and coordinate an efficient fleet management program including vehicle maintenance.
• Ability to assist and provide guidance in the development of specifications for the purchase of vehicles, parts, and materials.
• Ability to utilize computer systems and programs.

Knowledge, Skills, and Abilities (Full Performance):

• Thorough knowledge of County and Departmental rules, regulations, policies and procedures regarding planning, budget, and administration.
• Thorough knowledge of applicable Federal, State, and local laws and regulations.
• Thorough knowledge of the organization, operations, and services provided by the agency.
• Knowledge of automotive parts and inventory systems.
• Skill in maintaining the County's automotive fleet in a cost-effective and efficient manner.
• Skill in developing specifications for the purchase of vehicles, parts, and materials.
• Skill in preparing and maintaining records and reports.

Licenses and Certificates

Possession of a valid driver's license equivalent to a noncommercial class C, Maryland driver's license is required at the time of appointment. Some positions may require possession of a valid driver's license equivalent to a commercial, class B Maryland driver's license and a current Medical Examiner's Certificate in accordance with Federal Motor Carrier Safety Regulations. (License may require endorsements and/or the absence of certain restrictions.)

Proof of License(s), Certification(s) and Education

Applicants are required to submit proof of license(s), certification(s) and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable. Failure to submit proof of License(s), Certification(s), and Education beyond high school will result in your application not being considered.

EXAMINATION PROCEDURE

Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.

Physical and Environmental Conditions:

The work of this classification entails is essentially sedentary with some walking, standing, or lifting. Some duties may involve occasional travel between work sites.

Employment Background Investigation

Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education certification and fingerprinting checks.