Vascular Care Navigator

Renoortho; Reno (NV); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Extended sick leave

EAP

Onsite coffee shop

Fitness program

Job summary

Reno Orthopedic Center (ROC) seeks a Vascular Care Navigator to orchestrate the full surgical care pathway for specialty patients at the main Reno location. You will guide patients through pre-, peri-, and post-operative care with imaging, testing, and clearances, coordinating with surgeons and care teams.

The role emphasizes communication across dialysis units, imaging partners, and authorization teams to streamline care and billing.

Qualifications

• Medical office experience to understand terminology and workflows.
• Back-office medical experience (e.g., medical assisting).
• Experience scheduling complex medical procedures (surgeries, MRI).
• Knowledge of vascular surgery terminology (preferred).

Responsibilities

• Coordinate all procedures and surgeries for the assigned specialty, ensuring imaging, testing, and medical clearances.
• Schedule surgeries according to surgeon protocols and facility availability.
• Track outstanding diagnostics and follow up to prevent delays in care.
• Coordinate dialysis-related needs for vascular access patients and communicate with dialysis centers.
• Collaborate with prior authorization and coding support staff to secure approvals.
• Document interactions in the EMR and monitor clinic flow.
• Support development of new clinical programs and improve patient care initiatives.

Skills

Medical terminology

Scheduling complex procedures

Communication skills

Education

High School Diploma/GED

Tools

EMR systems

Job description

Reno Orthopedic Center wants you to join the team as a Vascular Care Navigator! We are seeking an enthusiastic and dedicated team member to create a full surgical care pathway for our specialty care patients at our Main location - 555 N. Arlington Ave.

AtReno Orthopedic Center (ROC), every action is driven by our employee expectations:

• We lead with a patient-first mindset, ensuring every decision is made in the best interest of those we serve.
• We believe in the power of assuming good intent, fostering a culture of respect, optimism, and compassion, where teammates lift each other up.
• Here, you're encouraged to own your success— we support your growth, celebrate your contributions, and empower you to take initiative.
• Continuous learning is part of who we are; we strive for constant improvement in everything from clinical innovation to personal development.
• We value kindness as a core strength — it’s how we treat our patients, our colleagues, and our community.
• Most importantly, we encourage every team member to be an advocate— for patients, for progress, and for doing what’s right.

If you're looking for a place where your work matters, your values align, and your growth is supported, you'll find purpose and belonging at ROC.

What sets us apart?

Reno Orthopedic Center (ROC) is physician-owned, meaning decisions are made by those who understand patient care firsthand — and every team member’s voice matters. We offer a fully integrated musculoskeletal health campus with on-site surgery, advanced imaging, therapy, urgent care, and specialty services like bone health and orthopedic oncology. With continuous growth and investment in new facilities and technology, ROC provides a forward-thinking environment built to support both exceptional patient care and your professional development. We’ve been the trusted name in musculoskeletal health across Northern Nevada for over 60 years — and we’re still growing!

What would you do in this role?

The role serves as the central coordinator for surgical patients, guiding them through all phases of care while ensuring they receive clear education, timely instructions, and consistent support. Responsibilities include managing and scheduling all procedures within the assigned specialty, securing required imaging, diagnostics, and medical clearances, and overseeing ultrasound surveillance workflows. The position tracks outstanding tests to prevent delays, coordinates dialysis‑related needs for vascular access patients, and works closely with prior authorization and coding teams to secure approvals and streamline billing workflows. It requires frequent communication with surgeons, APPs, OR staff, hospitals, dialysis units, and imaging partners to align care. Additional duties include assisting with referral triage, documenting all interactions in the EMR, identifying workflow gaps, maintaining efficient clinic flow, monitoring physician schedules, and analyzing productivity and quality metrics. The role also supports the development of new clinical programs and fosters strong communication and collaboration across the organization.

A Day in the Life

• Serve as the primary point of contact for surgery patients in the assigned specialty, providing education, instructions, and support through their pre-, peri- and post-operative care;
• Coordinate all procedures and surgeries related to assigned specialty, ensuring required imaging, testing, and medical clearances are completed;
• Schedule surgeries and procedures according to surgeon protocols and facility availability;
• Coordinate ultrasound surveillance workflows, including AAA surveillance tracking and follow-ups;
• Track outstanding diagnostics (ultrasounds, CTAs, ABIs, labs) and follow up to prevent delays in care;
• Coordinate dialysis-related needs for vascular access patients, including communication with dialysis centers and surgical planning, if assigned to the vascular specialty;
• Work closely with prior authorization and coding support staff to ensure timely approvals;
• Communicate with surgeons, APPs, OR staff, hospitals, dialysis units, and imaging partners, etc. to coordinate patients’ care;
• Analyze productivity, quality of patient care and adherence to safety regulations of area and provide recommendations as needed;
• Support vascular physicians in planning, implementing and coordinating new clinical programs and patient care initiatives.

Certifications/Education

• High School Diploma/GED;

Experience

• One (1) year of experience working in a medical office to gain understanding of medical terminology and workflows;
• Six (6) months’ experience working in a back-office position in a medical setting (medical assisting, nursing assisting, casting, etc.);
• Six (6) months’ experience scheduling complex medical procedures (such as surgeries, MRI images, etc.).

Preferred Qualifications

• Knowledge of medical terminology specific to vascular surgery

AtReno Orthopedic Center (ROC), we believe that exceptional patient care starts with taking care of our people. We prioritizework-life balanceby fostering a supportive, team-oriented environment where workloads are managed realistically, schedules are respected, and personal well-being is valued.

Why choose ROC? Full-time benefits include:

• Medical, dental, vision insurance
• Discounted orthopedic care at ROC
• Paid time off and holiday pay
• Extended sick leave
• 401(k) plan contributions with no match required
• EAP, disability and life insurance
• Health and fitness program
• Coffee shop onsite (main location)

Dependent on Position:

• Continuing education funds / certification reimbursement
• Relocation assistance (for eligible roles)
• Productivity bonuses or incentive compensation (for eligible roles)
• Student loan repayment (for eligible roles)

Come build your career with a team that’s committed to innovation, community, and compassion in orthopedic care. Whether you’re a seasoned specialist or just starting your journey, you’ll find purpose, impact, and growth atReno Orthopedic Center.