Van Rider - Pediatrics

Friendship Community Care; West Fork (AR); On-site; USD 17,000 - 22,000; Part time

Job summary

Friendship Community Care in West Fork, AR is seeking an Administrative Support professional for the FPS West Fork Peds site. The role supports client databases, HR tasks, scheduling, and general clerical duties in a part-time daytime schedule.

You will handle document preparation, data entry, mail, and coordination with Regional Directors, while ensuring HIPAA compliance and confidentiality. Responsibilities include billing audits, staff file maintenance, and preparing reports using Word, Excel

Qualifications

• Education and experience requirements: High school diploma or GED; 1–3 months related experience preferred.
• Strong clerical and organizational skills with attention to detail.
• Ability to work in a part-time daytime schedule and handle multiple tasks.

Responsibilities

• Assists Directors with scheduling appointments for face-to-face meetings and trainings.
• Assists with new hire reference checks and packets to HR.
• Performs various HR-related activities including testing and fingerprinting.
• Maintains client databases and handles clerical duties with accuracy.
• Drives participants as needed and maintains safety standards.

Skills

Microsoft Word

Excel

PowerPoint

Clerical skills

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Job Information

Job Details: FPS West Fork Peds - West Fork, AR 72774

Position Type: Part Time

Job Shift: Day

Job Category: Pediatrics

Schedule: Monday - Friday, 6:00 am - 8:30 am & 2:45 pm - 5:30 pm; times can vary

Pay: $14.00

Education Level: High school diploma or general education degree (GED); preferably with one to three months related experience and/or training; or equivalent combination of both education and experience.

Summary

Administrative Support is responsible for maintaining client databases and other various clerical duties.

Responsibilities

• Assists Regional/Training Directors with scheduling Central Arkansas Region monthly/bimonthly appointments for face‑to‑face meetings/training, open enrollment, etc.
• Assists Regional Director with New Hire reference checks, ensures New Hire packets contain most current forms.
• Assists all new employees in completing New Hire/Managers packets, while ensuring accuracy prior to submission to Human Resources.
• Performs various HR‑related activities including testing, fingerprinting, etc.
• Works with Regional Director on monthly billing audits, utilization reports, plan expenditures, and financial audits for all local implemented programs.
• Updates employee tracking database with contact information and routes to all management staff.
• Assists Regional Director with special projects including agency festivals, parent meetings, etc. as needed.
• Assists Service Coordinators/Direct Support Professionals in locating staff for all program vacancies.
• Assists Service Coordinators with internet research for information on products being accessed through Medicaid Waiver.
• Assists Service Coordinators/Direct Support Professionals in typing/proofreading documents (MAPS, timecards, letters, etc.).
• Assists Service Coordinators in new client folders set up for Waiver and Adult Development.
• Enters all new clients (Waiver & Adult Development) in database.
• Assists Service Coordinators/Director Care Supervisor/Regional Director with file audits and monthly billing issues.
• Assists Service Coordinators in completing Medicaid eligibility forms.
• Files all client records and weekly documentation notes as submitted.
• Files all client timecards as submitted.
• Inactivates (purges) clients from database as discharged from program.
• Maintains purged files in accordance with procedures for Waiver/Adult Development programs.
• Ensures all monthly/quarterly drills are routed to QA and filed on site.
• Produces various computer documents/presentations using Microsoft Word, Excel, and Power Point.
• Utilizes proficient grammar skills in producing all documents.
• Proofreads/edits all documents; both produced and other.
• Performs clerical duties as needed, including operating copier, sending faxes, updating postage machine, routing interoffice mail, and ensuring outgoing/incoming mail is delivered/picked up at the post office daily.
• Ensures postage meter is filled as needed.
• Maintains communication with copy machine vendor(s) for all repairs at all sites.
• Purchases office supplies and keeps office well stocked, in compliance with FCC procedures on supply warehouse policies.
• Completes purchase orders and ensures correct budget coding.
• Handles vehicle checkout and maintenance schedules.
• Answers phones in a professional manner.
• Serves as driver for participant day trips to various state locations. Driving may be required daily. Required to undergo periodic driving tests and demonstrate proficiency in driving passenger vans. Employees may also be required to drive their own personal vehicle at times and maintain adequate liability coverage on any personal vehicle used to transport participants.
• This is a safety‑sensitive position.

Maintains confidentiality of all information received regarding Friendship Community Care, Inc. and the clients. Conditions of confidentiality shall be in compliance with Friendship Community Care Non‑Disclosure Policy and HIPAA Policies.

Quality Assurance & Compliance

• The Code of Conduct and Compliance Investigation Procedures as read and discussed in new‑employee training must be followed at all times.
• Consumers’ progress notes must be maintained and completed daily or as needed on the prescribed forms.
• Consumers’ records must be maintained weekly, monthly, quarterly, and yearly. All information must be filed in consumers’ records as needed and updated as prescribed by funding sources.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write simple correspondence. Ability to effectively present information in one‑on‑one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rates, ratios, and percentages and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is frequently required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.

This organization reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment.