Vaccine Coordinator (RN or LPN)

Upstate Family Health Center, Inc.; City of Utica (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

A leading health center is seeking a Vaccine Coordinator (RN or LPN) to manage vaccine-related activities, ensuring compliance with health regulations and providing education to staff. This role is pivotal in maintaining vaccination integrity while promoting equitable access to immunizations.

Benefits

Generous paid time off package

Medical, dental, vision benefits

CME allowance

Loan repayment eligibility

403(B) with company match

Qualifications

• Required: Active New York State RN or LPN license.
• Preferred: 1+ year experience in community health, pediatrics, or FQHC setting.
• Working knowledge of NYSIIS and CDC vaccine guidelines.

Responsibilities

• Coordinate procurement and storage of vaccines for the health center.
• Ensure vaccine compliance with federal and state regulations.
• Educate staff on vaccine administration and handling.

Skills

Organizational skills

Communication skills

Problem-solving skills

Education

Active New York State RN or LPN license

1+ year experience in community health

Tools

EHR systems (e.g., eCW, EPIC)

Basic Excel/Word functions

Job description

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Upstate Family Health Care Inc. is a Federally Qualified Health Center (FQHC) offering family health care services to individuals of all ages. We are committed to providing quality health care for everyone in order to build a healthier community.

Job Summary

The Vaccine Coordinator is a licensed RN or LPN responsible for overseeing all vaccine-related activities at the health center, including both Vaccines for Children (VFC) and private/commercial vaccine programs. This role ensures compliance with federal and state regulations, including CDC, VFC, and New York State Department of Health (NYSDOH) guidelines. The Vaccine Coordinator plays a critical role in maintaining vaccine integrity, educating staff, and ensuring equitable immunization access for underserved populations served by the FQHC.

Essential Duties and Responsibilities:Vaccine Program Management

• Coordinate procurement, storage, inventory, and distribution of vaccines (VFC and private) for the health center.
• Ensure vaccine ordering, inventory tracking, and reporting through NYSIIS and other applicable systems.
• Maintain daily temperature logs and conduct routine checks on vaccine storage units using digital data loggers.
• Implement and maintain vaccine management protocols, including emergency plans and cold chain maintenance.
• Participate in routine audits weekly, monthly, and perodic and internal checks to maintain vaccine integrity.
  
  

Regulatory Compliance

• Ensure full compliance with VFC requirements, including timely submission of inventory, usage, and loss reports.
• Prepare for and support VFC site visits, audits, and reviews.
• Manage the return or disposal of expired and spoiled vaccines according to DOH/VFC guidelines.
• Document vaccine administration accurately in electronic health records (eCW) and report to NYSIIS.
  
  

Staff Education and Quality Assurance

• Train medical assistants, nurses, and providers on vaccine administration, handling, storage, and schedule updates.
• Monitor adherence to clinical vaccine protocols and provide refresher training as needed.
• Review vaccination documentation for completeness and accuracy as part of routine chart audits.
• Maintain all required vaccine documentation (e.g., temperature logs, inventory, training records) for at least three years, even after provider retirement or location closure.
  
  

Direct Patient Care

• Administer immunizations to patients across the lifespan, in accordance with standing orders and NYS scope of practice.
• Provide patient education on immunizations, including risks, benefits, and vaccine schedules.
  
  

Health Equity & Access

• Collaborate with outreach and care coordination teams to support communitybased immunization efforts and special vaccine clinics.
• Assist in closing immunization care gaps, especially among underserved, uninsured, and immigrant populations.
  
  

Qualifications:

• Required: Active New York State RN or LPN license in good standing.
• Preferred: 1+ year experience in community health, pediatrics, or FQHC setting.
• Working knowledge of NYSIIS, VFC program protocols, and CDC vaccine guidelines.
• Proficient with EHR systems (e.g., eCW, EPIC) and basic Excel/Word functions.
• Strong organizational, communication, and problemsolving skills.
• Commitment to providing highquality, culturally competent care to underserved populations.
  
  

Work Environment and Physical Demands:

• Work is performed in a clinic or communitybased setting.
• May involve lifting small boxes (up to 25 lbs), standing, and bending during inventory or administration tasks.
• Occasional evening/weekend hours may be required for outreach events or compliance reviews.
  
  

Upstate Family Health Center provides a comprehensive total compensation package including competitive compensation, a generous paid time off package, a benefits package including medical, dental, vision, FSA, HRA, Life Insurance, generous PTO, CME allowance, loan repayment eligibility under NHSC (if applicable) and 403(B) with company match.

Upstate Family Health Center is an Equal Opportunity Employer.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Hospitals and Health Care

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