Vacancy Reduction Manager

Philadelphia Housing Authority; Philadelphia (Philadelphia County); On-site; USD 100,000 - 140,000; Full time

Job summary

Philadelphia Housing Authority seeks an experienced director-level professional to oversee the rehabilitation of vacant housing units and manage a team of operations project managers and external contractors.

You will ensure adherence to HUD and PHA standards, coordinate complex schedules, and drive strategies to shorten rehab timelines while maintaining quality across multiple projects.

Qualifications

• Bachelor’s degree with a minimum of five years of directly related experience, or an equivalent combination of education and experience.
• Ability to read, write, and understand blueprints and architectural drawings.
• Must possess a valid driver’s license and CM designation or equivalent.

Responsibilities

• Oversee end-to-end rehabilitation of vacant units in compliance with HUD and PHA standards.
• Supervise Operations Project Managers and external general contractors.
• Manage material ordering, scheduling, coordination, and progress tracking.
• Inspect completed units for quality and compliance with standards.
• Prepare funding requests, track capital needs, and review invoices.
• Develop policies to minimize vacant unit turnaround and manage multiple projects.

Skills

Construction management

Project coordination

Regulatory compliance

Quality control

Stakeholder communication

Blueprint reading

Microsoft Office

Education

Bachelor’s degree in Construction Management or related field

Tools

Microsoft Office Suite

Job description

Under general supervision of the Director of Maintenance, this position is responsible for overseeing the rehabilitation of all vacant housing units for the Philadelphia Housing Authority and its affiliates.

The role manages Operations Project Managers and external general contractors, ensuring all work adheres to established protocols for vacancy reduction.

Responsibilities include conducting quality control inspections of all rehabilitated units, implementing strategies to reduce duration of the unit rehabilitation process, and managing multiple projects simultaneously.

The position also serves as the primary coordinator of internal and external stakeholders; performs other related duties.

Essential functions

• Oversees the end-to-end rehabilitation of all vacant units, ensuring adherence to all PHA protocols, HUD regulations, and quality standards.
• Supervises a team of Operations Project Managers responsible for day-to-day project execution.
• Manages the material ordering and requisitioning process, scheduling and coordination of work, and the tracking of work progress.
• Oversees inspection work at all completed units, and the work of project engineers and inspectors, to ensure unit rehabilitations are completed efficiently and in compliance with quality standards.
• Reviews and approves invoices, prepares funding requests, capital needs tracking, service order tracking, tracks purchase order expenditures; maintains schedule of values.
• Reviews and approves, or rejects, task order modification requests from the general contractor(s) based on the scope of work or changes requested to PHA. Supervises independent estimates and analyzes estimates versus general contractor requests; negotiates with construction manager for fair and reasonable cost of requested changes.
• Prepares internal and external reports as requested or required by HUD, PHA and other governmental agencies.
• Assists in the development of policies, procedures, and strategies for minimizing vacant unit turnaround.
• Performs related duties and responsibilities as assigned.

Knowledge, Skills, and Abilities

• Ability to oversee and coordinate internal and external construction, architecture and engineering/maintenance, and rehabilitation activities.
• Skill in ensuring compliance with regulations governing public housing unit rehabilitation.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Ability to read, write, and understand blueprints and architectural drawings.
• Operating a personal computer utilizing standard and specialized software, including the Microsoft Office Suite.
• Ability to communicate effectively, both orally and in writing, to all populations.
• Ability to effectively interact with people of different social, economic, and ethnic backgrounds.

Bachelor’s degree in Construction Management, Engineering, Architecture, Project Management, Finance or a related field; and a minimum of five years of directly related experience. An equivalent combination of education and experience may be considered.

Certifications, Licenses required

• Must possess a valid driver’s license
• Designation as a Construction Manager or equivalent.