UTS - Temporary Office Manager at NC State

NC State University; Raleigh (NC); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a dynamic team at a leading educational institution as an Office Manager and Program Assistant. This role is perfect for a proactive and detail-oriented individual who thrives in a fast-paced environment. You will be responsible for overseeing financial operations, managing registration for numerous classes, and ensuring excellent customer service. Your contributions will directly impact the efficiency of office operations and enhance the overall experience for students and instructors. With a focus on collaboration and innovation, this position offers the chance to make a meaningful difference in the academic community.

Qualifications

• Bachelor's degree or equivalent experience required.
• 3-5 years in program and office administration preferred.

Responsibilities

• Manage financial duties and departmental reporting.
• Supervise student attendants and enhance customer service.

Skills

Office Administration

Financial Reporting

Customer Service

Database Management

Team Management

Education

Bachelor's Degree

General Accounting Degree

Business/Administration Degree

Tools

PeopleSoft

Wolfpack Reporting System

Microsoft Office Suite

Google Applications

Job description

UTS - Temporary Office Manager at NC State

Looking for an energetic, capable and professional individual who will serve as the office manager and program assistant. Support with financial, registration and overall office administrative duties. The selected candidate will be a “future forward,” detail oriented professional and a flexible, open-minded team player.

This position also serves as the primary registrar for more than 180 non-credit classes annually. Primary duties include:

1. Performs financial duties for the department including but not limited to deposit of cash receipts, invoice entry, departmental financial reporting, budget tracking, etc.
2. Adheres to all Divisional, University and State spending guidelines, policies and procedures.
3. Works with the Division of Academic and Student Affairs Finance team to assure compliance with all rules and regulations and attends Monthly Business Support Staff meetings to provide staff with updated information related to changes in business practices.
4. Is knowledgeable and responsible for registration/records, instructors’ contracts, and financials.
5. Supervises all student attendants and develops/oversees processes and procedures for ultimate efficiency and customer service.
6. Tracks donations and fundraising activity.
7. Compiles and prepares electronic newsletters.
8. Provides prompt and accurate service for customers, instructors and patrons.
9. Provides support regarding program access and registration.

Position Information

Work Schedule: Monday – Friday, 8am-5pm (Some weekend/after hours work will be expected)

Minimum Requirements:

Bachelor’s degree; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Department Required Skills:

• NCSU experience
• Working knowledge of University financial and payroll systems (PeopleSoft and Wolfpack Reporting System), Microsoft Office Suite, Google applications (Gmail, Drive, Docs, Calendar), database management.

Preferred Years Experience, Skills, Training, Education:

Three to five years of experience in program and office administration. General Accounting and/or Business/Administration degree preferred.

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail]. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about UTS? (Open Ended Question)
• * Have you worked at NCSU before? (Open Ended Question)
• * Do you have experience with Peoplesoft and Wolfpack reporting? (Open Ended Question)

Required Documents

• Resume

Optional Documents

• Cover Letter
• Contact Information for References

NC STATE UNIVERSITY
RALEIGH, NC 27695
PHONE: [phone]