Project Budget Analyst
State of Indiana
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Benefits offered by this job
Job summary
The State of Indiana is seeking a Project Budget Analyst in Indianapolis within the INDOT Project Finance Division. You will help create and balance project budgets for the capital program, ensuring funding for consultants, contractors and providers for safe roadways.
This role reports to the Project Budget Supervisor and calls for strong GAAP/GAAS knowledge, advanced budgeting, and the ability to generate concise reports in PeopleSoft/Encompass.
Qualifications
- Knowledge of GAAP/GAAS and related budgeting theories.
- Advanced budgeting, fiscal policies, and procedures.
- Ability to analyze requisitions in PeopleSoft/Encompass for discrepancies.
- Working knowledge of agency organization and function.
- Ability to prepare clear reports via PeopleSoft/Encompass.
- Ability to review and analyze budgets.
Responsibilities
- Prepare and monitor administrative budgets and large expenditures.
- Assist in agency budget analysis and expenditure reports.
- Prepare and monitor expenditure reports by fund type and category.
- Prepare quarterly grants and allotments reports.
- Support government auditing teams.
- Review program and administrative budgets with management.
- Assist with annual funds reporting and prior year expenditures.
- Monitor purchase orders and state/federal resource balances.
- Utilize computers and software systems in duties.
- Perform related duties as required.
Skills
Education
Tools
Job description
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.
The Project Budget Analyst position within the Project Finance Division is essential to the State of Indiana’s roadway infrastructure ensuring that project budgets are balanced, with funding available to pay the consultants, contractors and other providers responsible for delivering a safe and efficient transportation system. This position is primarily responsible for the creation of project budgets for INDOT’s capital program. This position is a key INDOT position whereby the accuracy of funding the capital program within the limitations of federal and state funds makes a difference in federal reimbursements of which INDOT is reliant upon for Indiana’s roadway infrastructure. This individual will analyze data and provide support to the agency on processes necessary to maintain project budgets. The agency has over 3,500 project budgets at any given point with over $2B in funding assigned. In addition, this position is responsible for the project costing distribution setup that provides the transactional data necessary for invoicing federal and other reimbursements.
This position reports directly to the Project Budget Supervisor.
This position is with INDOT’s Central Office in Indianapolis.
The salary for this position traditionally starts at $47,320.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.
The essential elements of the job duties:
- Prepare and monitor administrative budgets in addition to schedules for large expenditures such as leases, equipment, and allotments.
- Assist in the preparation of agency budget analysis of expenditure and preparation of expenditure reports.
- Prepare and monitor expenditure reports such as fund balances by type and category.
- Prepare reports on quarterly grants and allotments.
- Provide assistance to government auditing teams.
- Review program and administrative budgets with management and agency staff.
- Assist with annual tasks such as assisting with reports on anticipated funds and detailed reports of previous year’s expenditures.
- Monitor purchase orders or release of balances that will become available in state and federal resources.
- Utilize computers, programming, and software systems in performance of duties.
- Perform related duties as required.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.
- Thorough knowledge of and ability to apply the Generally Accepted Accounting Principles and the Generally Accepted Audit Standards and related theories.
- Advanced knowledge of federal, state and agency budgeting and fiscal policies and procedures.
- Ability to review and analyze financial requisitions in PeopleSoft/Encompass to determine discrepancies and make corrections.
- Working knowledge of agency organization and function.
- Ability to prepare clear and concise reports via PeopleSoft/Encompass.
- Ability to review and analyze budgets.
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least six (6) years of accounting, auditing, financial analysis, or related experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.
Individuals should have the ability to perform essential functions with or without reasonable accommodation.
This role may serve as a team lead for an assigned work group.
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
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