Utilities Accounting Services Coordinator

Pinellas County Schools; Clearwater (FL); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

FRS pension options

Deferred compensation programs

Wellness centers

Job summary

Pinellas County Schools is seeking an Accounting Services Coordinator in Clearwater. Lead a small team responsible for procure-to-pay, cashiering, and front/back-office finance functions in a dynamic environment.

You will supervise three staff, ensure accuracy in payables and cash handling, and drive monthly/quarterly reporting and process improvements. Remote flexibility after onboarding; strong customer service and analytical skills required.

Qualifications

• Experience with a complex computerized accounting system.
• Supervisory training or experience preferred.
• Knowledge of payables, cashiering, and internal controls.
• Ability to produce and review routine financial reports.

Responsibilities

• Supervise staff operations, schedules, and performance reviews.
• Process and approve payables invoices for payment.
• Oversee cashiering operations and daily deposits.
• Review travel and P-Card reports for payment approval.
• Provide backup coverage for key functions as needed.
• Prepare monthly and quarterly reports and metrics.
• Maintain SOPs and update procedures as needed.

Skills

Accounts payable

Cash handling

Interpersonal skills

Effective communication

Analytical skills

Attention to detail

Team leadership

Problem solving

Education

Six years accounting experience

Associate's degree in accounting or related field

Bachelor's degree in accounting or related field

Master's degree in accounting or related field

Equivalent education/experience

Driver's license (FL)

Tools

SAP

Oracle

Workday

Job description

Location: 14 S Ft Harrison Ave, Clearwater FL 33756

Schedule: Monday - Friday, 7:45am to 4:45pm. Some Flexibility. Some remote, after an introductory period.

Energize your accounting career with Utilities as our Accounting Services Coordinator! Lead a small team, keep financial operations running flawlessly, and deliver standout customer service in a fast-paced, collaborative environment. If you’re detail-driven, confident with cash handling and AP processes, and ready to guide frontline and back-office functions, this role offers the perfect blend of leadership, impact, and growth.

As an Accounting Services Coordinator within Utilities, you’ll perform, lead, and supervise technical, financial and operational support for the Financial Service Division’s front (customer-facing) office and back-office business operations. The Accounting Services Coordinator is primarily responsible for the Procure to Pay (accounts payables) and customer payment/cashiering functions, facilitating approvals of payables invoices in a complex computer automated record keeping system, and overseeing cashiering operations in direct support of the walk-in customer payment center. This position currently provides direct leadership and supervision over a team of three accounting staff.

This position will be responsible for varied tasks and processes in accordance with all governing policies & procedures, including but not limited to the following:

• Supervision of staff operations, coordinating schedules, approving timecards, conducting performance reviews, facilitating career paths & developing opportunities for professional growth, and disciplinary actions when necessary.
• Facilitate the timely processing and review of payables invoices for accuracy and payment approval.
• Oversee & facilitate cashiering operations, posting customer utility payments in adherence to cash & internal control requirements (opening/closing, balancing, and daily deposit processes, etc.)
• Review & approve P-Card, travel expense & reimbursement reports for payment approval.
• Provide primary back up coverage to each function when necessary.
• Compile Monthly and Quarterly reports, performance metrics and stats as needed.
• Maintains and performs annual reviews of SOPs for accuracy and recommend changes as needed
• May assist with other accounting functions, special tasks or projects as needed.

An employee in this position exercises a high degree of accuracy, attention to detail, compliance, independent judgment, and positive leadership. Successful candidates should possess strong customer service, analytical, and cash handling skills, and have a solid working knowledge of basic accounting functions and fiscal operations.

The ideal candidate will excel in a collaborative, team-positive environment, be able to multitask effectively and have the capacity to analyze & interpret a variety of information and reports. Work is performed under the general supervision of a manager.

Education & Experience

• Six (6) years of experience in progressively responsible professional accounting work covering a complex computerized accounting system that includes one (1) year of supervisory training or experience;
• Or an Associate’s degree in accounting, finance or a related field with course work in computer science and accounting plus four (4) years of experience as described above, including one (1) year of supervisory training or experience;
• Or a Bachelor’s degree in accounting or a related field plus two (2) years experience as described above, including one (1) year of supervisory training or experience;
• Or a Master’s degree in accounting or a related field plus one (1) year of professional experience that includes supervisory training or experience;
• Or an equivalent combination of education, training and/or experience.
• Florida Driver’s License or Florida Commercial Driver’s License and endorsement, if any.
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

Highly Desirable

• Accounts payable processing experience
• Cash Handling & Reconciliation experience
• Experience with SAP, Oracle, or Workday software.
• Ability to interact face-to-face with customers in a calm, positive, and pleasant manner.
• Strong Interpersonal & Effective Communication Skills
• Comfort with emerging payment technologies
• Adaptability and Flexibility
• Ability to multi-task
• Bilingual in Spanish or Vietnamese.

Knowledge, Skills, and Abilities

• Knowledge of accounting principles and skill in implementing such knowledge;
• Knowledge of internal accounting controls;
• Knowledge of and skill in use of data processing and word processing computer software, including data collection, input, analysis, and dispersal;
• Knowledge of public administration principles and practices;
• Skill in applying basic computer applications;
• Ability to plan, assign, supervise, and evaluate the work of assigned personnel and establish and maintain effective working relationships with superiors, employees, and others;
• Ability to develop, update, and collate data for procedure and operation manuals;
• Ability to communicate technical information in a manner understandable to superiors, subordinates, and the interested public;
• Ability to produce reports from multiple software applications.

Our benefits rank among the top in the area!

• Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.
• We have deferred compensation programs and wellness centers to name a few perks. Check out these and more!

Please review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.