USS Facilities Project Manager

The Johns Hopkins University; Baltimore (MD); Hybrid; USD 73,000 - 129,000; Full time

Job summary

An established industry player is seeking a Facilities Project Manager to oversee and enhance operational efficiency across multiple campuses. This pivotal role involves managing facilities requests, coordinating maintenance, and executing minor capital projects. You will serve as the primary liaison with facilities management, ensuring that all operations align with institutional priorities. The ideal candidate will possess strong project management skills, a solid understanding of facilities operations, and the ability to communicate effectively with diverse stakeholders. Join a dynamic team dedicated to improving the student experience and operational excellence in a vibrant academic environment.

Benefits

Health Insurance

Retirement Plans

Professional Development

Flexible Work Hours

Paid Time Off

Qualifications

• 5+ years of experience in facilities management and project oversight.
• Strong understanding of building systems and maintenance processes.

Responsibilities

• Manage facilities requests and oversee maintenance and repairs.
• Coordinate minor capital projects and ensure compliance with regulations.

Skills

Facilities Operations

Vendor Management

Project Management

Communication Skills

Detail Orientation

Organizational Skills

Education

Bachelor’s Degree in Architecture

Bachelor’s Degree in Engineering

Bachelor’s Degree in Construction Management

Tools

Microsoft Office

CPM Scheduling Software

Construction Project Management Software

Job description

We are seeking a USSFacilities Project Manager for University Student Services (USS) to manage facilities requests, coordinate maintenance and repairs, and oversee minor capital and operational projects for USS facilities across all campuses. This role provides complete conception to completion project management of non-permitted construction projects for USS facilities. The role ensures that facilities remain operational, well-maintained, and aligned with institutional priorities.

This role will serve as the primary liaison with Johns Hopkins Facilities & Real Estate (JHFRE), ensuring efficient and effective execution of maintenance, repairs and permitted construction activities. Responsibilities also include regular communications and status updates with internal stakeholders, including USS leadership. Additionally, the role includes managing vendors, tracking preventative maintenance, and assisting in project planning, scope development, and execution of capital improvement projects.

This position reports to the Senior Director for USS Facilities, Planning and Design and contributes to the university’s mission by supporting an environment that enhances the student experience and operational efficiency.

Specific Duties and Responsibilities

Facilities & Maintenance Management

• Serve as the primary point of contact for facilities service requests, ensuring issues are logged, tracked and resolved efficiently.
• Partner with JHFRE to prioritize and coordinate maintenance and repair needs across USS facilities.
• Develop, review, and manage a preventative maintenance program for non-Housing & Dining facilities.
• Conduct regular facility inspections to identify operational deficiencies and recommend improvements.
• Provide as-builts and space data updates to the Facility Space Manager for accurate facility records.
• Oversee vendor relationships and manage maintenance, as needed, to ensure service quality and cost-effectiveness.

Project Management

• Work with USS stakeholders to develop and plan USS facilities projects and other special projects assigned by leadership and assist in identifying priorities.
• Coordinate minor capital and operational projects, ensuring alignment with USS priorities.
• Assist with project planning and scope development for facility-related improvements.
• Track project schedules, budgets, and milestones, providing regular updates to leadership.
• Assist with the procurement of professional design and construction services, including drafting RFPs.
• Oversee non-permitted renovation and improvement projects, from planning through closeout.
• Support relocations of personnel, equipment, and IT services related to facility changes.
• Represent USS priorities during construction activities, ensuring operational needs are met.

Administrative Management

• Manage and report on space utilization and facilities data to support strategic planning.
• Develop and track operational and capital budgets for facilities projects.
• Analyze maintenance and project data and generate reports and recommendations for USS leadership.
• Ensure compliance with university policies, safety regulations, and risk management requirements.

Special Knowledge, Skills, and Abilities

• Strong understanding of facilities operations, maintenance processes and vendor management.
• Familiarity with building systems, including HVAC, electrical and plumbing.
• Knowledge of construction planning processes, costs methods and materials.
• Knowledge of project planning, budgeting, and scheduling, particularly for minor capital projects.
• Knowledge of and familiarity with OSHA, BOCA, ADA, IBC, local, state and federal regulations.
• Proficiency in Microsoft Office (Word, Excel, Outlook, MS Teams).
• Proficiency with CPM scheduling software.
• Proficiency in construction project management information systems software applications.
• Ability to read and interpret construction drawings and specifications.
• Ability to work independently.
• Must be detail oriented and highly organized, with the ability to collaborate across departments.
• Able to set priorities and use discretion in order to make decisions within critical deadlines.
• Must demonstrate ability to manage long and short-term projects and ensure they are completed on time and within budget.
• Excellent oral, written and interpersonal communication skills, with the ability to provide clear updates and reports.

Minimum Qualifications

• Bachelor’s Degree in Architecture, Engineering, Construction Management or a related field.
• Five years of related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Experience working in higher education facilities and/or student services environments.
• Eight+ years of related experience.
• PMP Certification.
• Experience managing service requests, vendor contracts, and minor capital projects.
• Proficiency and certification with construction project management information systems software applications.

Classified Title: Facilities Project Manager
Job Posting Title (Working Title): USS Facilities Project Manager
Role/Level/Range: ATP/04/PE
Starting Salary Range: $73,300 - $128,300 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F 8:30-5:00/9:00-5:30
FLSA Status: Exempt
Location: Hybrid/Homewood Campus
Department name: USS Facility Operations
Personnel area: University Student Services

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [e-mail].