US Payroll Executive

Prominence Consultants LLC; Portland (OR); On-site; USD 80,000 - 110,000; Full time

Job summary

Prominence Consultants LLC in Portland, OR is seeking a US Payroll Executive to lead end-to-end payroll operations for US employees in a full-time, on-site role. The position collaborates with HR and Finance to ensure accurate processing, compliance, and timely reporting.

You will validate time data, maintain payroll records, answer inquiries, support audits, and assist year-end activities such as W-2s. A Bachelor’s degree or equivalent experience and strong confidentiality are required.

Qualifications

• Full-time, on-site US payroll experience required.
• Experience with federal and multi-state payroll laws.
• Bachelor's degree in related field or equivalent experience.
• Strong attention to detail and confidentiality.
• Excellent communication and cross-functional collaboration.

Responsibilities

• Process end-to-end US payroll for all employees accurately and on time.
• Validate time and attendance data and maintain payroll records.
• Ensure compliance with federal, state, and local regulations; respond to employee inquiries.
• Collaborate with HR and Finance on audits, reporting, and year-end activities (W-2).
• Assist in improving payroll processes and implementing system enhancements; maintain data integrity.

Skills

Payroll processing

Payroll management

Tax regulations

Benefits knowledge

Statutory compliance

Communication

HRIS systems

Excel skills

Data confidentiality

Education

Bachelor's degree

Tools

HRIS platforms

Payroll systems

Job description

Company Description

Prominence Consultants LLC is a business and technology consulting firm that helps organizations design, develop, and implement end-to-end ERP and IT solutions. Headquartered in New Jersey, the company partners with Fortune 500 clients and other enterprises on projects spanning enterprise systems, internet applications, cloud and infrastructure, web services, data warehousing, business intelligence, and big data. Prominence Consultants focuses on redesigning business systems, optimizing supply chains, and integrating applications to enhance overall enterprise performance. With a transparent, customer-first approach and a commitment to long-term partnerships, the firm aims to keep clients competitive through innovative solutions and supportive implementation. Its vision is to build enduring business relationships by delivering effective, value-driven contributions.

Role Description

The US Payroll Executive is a full-time, on-site role based in Portland, OR, responsible for managing end-to-end payroll operations for employees within the United States. Day-to-day tasks include accurately processing payroll cycles, validating time and attendance data, maintaining payroll records, and ensuring compliance with federal, state, and local payroll regulations. The role involves handling employee inquiries related to compensation, deductions, and tax withholdings, and collaborating with HR and Finance teams to support audits, reporting, and year-end activities such as W-2 preparation. The US Payroll Executive will also assist in improving payroll processes, implementing system enhancements, and maintaining strict confidentiality and data integrity.

Qualifications

• Strong skills in Payroll Administration and Payroll Processing, with experience managing full-cycle US payroll.
• Proficiency in Payroll Management and Finance, including understanding of tax regulations, benefits, and statutory compliance.
• Effective Communication skills, with the ability to explain payroll matters clearly and collaborate with cross-functional teams.
• Experience with payroll systems and HRIS platforms; advanced Excel skills are highly beneficial.
• Attention to detail, strong analytical abilities, and a commitment to accuracy and confidentiality.
• Knowledge of federal and multi-state payroll laws and regulations.
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent experience.
• Prior experience in a similar payroll role within a consulting or technology-driven environment is a plus.