US Open HR Assistant (Seasonal)

(USTA) United States Tennis Association; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

The USTA is seeking a Seasonal HR Assistant to support the recruitment efforts for the US Open. Responsibilities include administrative tasks, candidate screening, and maintaining employee files. Ideal candidates are bilingual in English and Spanish, organized, detail-oriented, and have an interest in Human Resources.

Benefits

Daily meal allowance during the tournament

Overtime eligible

Qualifications

• Must communicate clearly both verbally and in writing.
• Interest in Human Resources is essential.
• Must be organized with strong attention to detail.

Responsibilities

• Provide administrative support to the HR team.
• Screen candidates and schedule interviews.
• Maintain and track employee files and documentation.

Skills

Fluency in English

Fluency in Spanish

Exceptional organizational skills

Interviewing skills

Strong desire to learn

Attention to detail

Tools

Google Suite

Microsoft Excel

Job description

Who We Are

We are Tennis! The USTA (United States Tennis Association) is the national governing body for the sport of tennis and the leader in promoting and developing the sport’s growth on every level in the United States, from local communities to the crown jewel of the professional game, the US Open.

Why Work for the USTA?

We are a passionate team of staff and volunteers focused on growing the sport of tennis and making it accessible to all. We are committed to removing barriers and creating opportunities for ALL to participate. Don’t know tennis? Don't worry, you can still find yourself in the game!

We are seeking a Seasonal HR Assistant who will play a crucial part in creating our 2025 US OPEN team!

Start Date: March 24, 2025

End Date: September 7, 2025

Schedule before the US Open*: 9am-5pm, Mon-Fri

*flexible to working an opening, mid, or closing shift Mon-Sun

The Role

• Need to be available to work 3 days a week March-April, 5 days a week May-Mid August, 7 days a week Mid August-September 7th
• Provide full administrative support to Sr., Manager HR, recruiters, and the payroll department
• Phone screening of applicants to determine candidacy and follow-up by scheduling on-site interviews with Recruiter. Collect information and submit to recruiter to complete the screening process
• Maintain and track interviews using Google Calendar, Excel, & HR recruiting system
• Collaborate with recruiters daily to review interview times for all candidates scheduled to arrive. Meet and greet candidates at the Fire Command Station, and provide all preparatory information.
• Assist with review of all hiring paperwork and verify I-9 documentation. Help maintain seasonal employee filing system by ensuring uniformity and organization of all employee documents (i.e. current Personnel Authorization form, W-4, I-9, Termination form, Evaluations, waiver, policy, & guidelines adherence forms, and other miscellaneous confidential documents of relevance, etc.)
• Keep employee files current by tracking/uploading incoming flow of documents and updating records daily
• Follow up with new/rehires regarding any missing documentation or missing information/signatures on paperwork and documents
• Attend Career fairs with Recruiters
• Assist Recruitment and administrative team with Uniform Distribution/I-9 collection
• Assist staff with HR Procedures/protocol. (Ex. clocking in and out)

Who You Are

• Fluency in English and Spanish required
• Must be able to communicate clearly and concisely, both verbally and in writing.
• Exceptional organization skills
• Must have strong interest in all aspects of Human Resources
• Interviewing skills/experience is a plus
• Must display strong desire to learn and incorporate newly acquired skills
• Proficient in Google suite and Microsoft applications including Excel/Sheets. In addition, the ability to quickly learn new computer-based and technical skills is required
• Candidate must extremely organized and pay high attention to small details

Pay Rate: $18/hr, overtime eligible; daily meal allowance provided during the tournament