Urgent Care Veterinary Practice Manager

UrgentVet; Appleton (WI); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental & Vision Options)

401k Match

Generous paid time off (PTO)

Paid Parental Leave

Professional growth opportunities

Bonus potential based on performance

Job summary

UrgentVet in Appleton is looking for an experienced Practice Manager to lead their veterinary team. The role involves overseeing daily operations, enhancing team culture, and ensuring exceptional patient care.

This unique position requires strong leadership and communication skills, with a focus on operational excellence and community engagement. Join UrgentVet and make an impactful difference in the lives of pets and their owners!

Qualifications

• Experience in veterinary medicine and people management.
• Strong decision-making and negotiation skills.
• Proven track record in team leadership and operational expertise.

Responsibilities

• Oversee day-to-day operations for efficient after-hours care delivery.
• Cultivate a positive workplace culture and team engagement.
• Act as a community ambassador and advocate for clients and pets.

Skills

Emotional intelligence

Leadership skills

Communication skills

Conflict resolution

Team management

Education

Prior management experience in veterinary or related field

Job description

Description

Are you an experienced Veterinary Practice Manager with a passion for team leadership and veterinary business operations?

UrgentVet is seeking a dynamic Practice Manager to lead our practice team. This role presents an exciting opportunity for a skilled professional eager to advance their career and contribute to delivering exceptional veterinary care.

Department

UrgentVet Hospitals

Location

UrgentVet - Appleton

About UrgentVet

UrgentVet is redefining the urgent veterinary care experience by bridging the gap between general practice and emergency care. Our unwavering mission is to provide timely assistance to people and their cherished pets when they need it most. Urgency is the heartbeat of our organization, and we excel in delivering swift and compassionate care.

UrgentVet bridges the gap between daytime general practice and emergency/overnight care, offering after‑hours care for canine and feline patients without the additional expense of emergency clinic fees. Our single‑doctor practices offer care for common urgent cases, including wound management, ear infections, vomiting/diarrhea, and euthanasia, and each of our paperless clinics is specially designed to deliver efficient care and equipped with cloud‑based EMR, digital x‑ray, and a full suite of IDEXX in‑house lab equipment.

About the Position

The Practice Manager is pivotal in the hospital team, overseeing day‑to‑day operations to ensure efficient after‑hours acute care delivery while fostering a positive work culture.

As the Practice Manager, your mission is to lead your team and oversee your hospital in harmony with the UrgentVet ethos, actively cultivating culture, engagement, efficiency, growth, and financial stability.

Preferred Applicants

Preferred applicants have experience in veterinary medicine, people management, and be comfortable working alongside veterinarians.

Position Details

• Patient Advocacy: Be the advocate for patients and uphold a "Pet‑First, Client‑First" philosophy. Ensure a compassionate and client‑centric approach to pet care.
• Community Engagement and Brand Ambassadorship: Nurture collaborative and mutually beneficial relationships with referring veterinarians and local businesses, positioning UrgentVet as the foremost choice for urgent pet care. Serve as a prominent brand ambassador for UrgentVet within the local community.
• Inclusive Workplace Culture: Foster a safe and inclusive work environment where diversity is celebrated, and every team member feels valued.

• Reports to the Regional Director of Operations, UrgentVet
• Typically scheduled 40‑45 hours/week and, because of the nature of the veterinary profession, longer hours are likely from time to time
• Work schedule includes nights, weekends, and holidays (NO OVERNIGHTS). Work hours are 3‑11pm on weekdays and 10am‑8pm on weekends.

Skills, Knowledge, and Expertise

Emotional Intelligence and Communication

• Strong emotional intelligence, with demonstrated ability to empathize, communicate effectively, and build trust within the team
• Excellent communication skills, with emphasis on active listening and timely follow‑up
• High level of self‑awareness, with a willingness to receive feedback and continuously improve
• Skilled in de‑escalation and conflict resolution techniques
• Negotiation and persuasion skills, with the ability to influence outcomes and build consensus

Leadership and Team Management

• Innate leadership skills, including humility, vision, and the ability to take calculated risks
• Confidence in decision‑making and ability to inspire and motivate others
• Proven track record of being trustworthy, reliable, and maintaining confidentiality
• Prior management experience, preferably in a veterinary or related field, with a focus on leading and developing teams
• Teachable mindset, with a strong desire and ability to learn new concepts and skills
• Demonstrated accountability for actions and outcomes, with a proactive approach to problem‑solving
• Team awareness, with a focus on fostering collaboration and inclusivity
• Ability to inspire and motivate team members to achieve goals and overcome challenges
• Strong assessment ability, with the capacity to evaluate performance and identify areas for improvement
• Proficiency in delegating tasks and leveraging team members' strengths
• Capacity for immediate course correction in response to changing circumstances
• Commitment to collaboration and fostering a positive team environment
• Professionalism in all interactions, both internal and external

Operational Expertise and Business Acumen

• Specific knowledge of veterinary practice operations and industry standards
• Critical thinking skills, with the ability to analyze situations and make sound decisions
• Flexibility to adapt to changing circumstances and priorities
• Effective time management skills, with the ability to prioritize tasks and meet deadlines
• Proactive approach to identifying and addressing issues before they escape escalation
• Strong business acumen, with an understanding of financial management principles and practice growth strategies

Benefits

• Opportunity for career advancement as UrgentVet continues to grow and expand clinic locations throughout the country
• Tuition assistance for prospective Veterinary Technician Students
• Tuition reimbursement for Credentialed Veterinary Technicians
• Opportunity to make an impact in your community while tackling a challenging variety of tasks and the ability to help animals among a great team of people!
• Health Care Plan (Medical, Dental & Vision Options)
• 401k Match
• Generous paid time off (PTO)
• Paid Parental Leave + Paid Maternity Leave
• One (1) Work/Life Balance day off
• Short‑term and long‑term disability options
• Supplemental insurance options
• Discounted Veterinary Care
• Scrub allowance
• Hands‑on and E‑training include Fear Free certification
• Professional growth opportunities
• Bonus potential based on performance