Upper School Receptionist

The Blake School; Minneapolis (MN); On-site; Full time

Job summary

A leading independent day school in Minneapolis is seeking a full-time Administrative Support professional for the Upper School. This role involves providing essential administrative support, managing communications, and assisting with various logistical tasks. The ideal candidate will possess strong organizational and communication skills, along with at least three years of relevant experience. Join a vibrant community committed to diversity and student engagement.

Qualifications

• At least three years of experience as a receptionist or administrative assistant.
• Strong written and verbal communication skills.

Responsibilities

• Answer and transfer calls on the main phone line and greet visitors.
• Manage mailings and support office operations.
• Maintain the Upper School calendar and coordinate facility reservations.

Skills

Communication

Organization

Interpersonal Skills

Multitasking

Tools

Google Suite

Job description

Full-time Administrative Support Position in the Upper School

This position involves providing administrative support in the front office of the Upper School. Responsibilities include answering phones, greeting visitors, supporting office operations, maintaining schedules, and assisting with various logistical tasks.

Essential Functions and Responsibilities:

1. Answer and transfer calls on the main phone line, answer questions, and take messages; greet visitors, parents, and students professionally.
2. Perform administrative tasks such as word processing, data entry, and photocopying.
3. Manage mailings for the Upper School front office and administrative purposes.
4. Assist the office manager and attendance officer as needed.
5. Order and maintain office supplies, postage, and equipment.
6. Handle incoming and outgoing mail and deliveries.
7. Maintain the Upper School calendar and coordinate facility reservations and events.
8. Update emergency information and First Aid/CPR lists.
9. Support field trip logistics, including First Aid/CPR preparedness and student medication tracking.
10. Ensure employment law posters and notifications are current.
11. Manage paperwork related to purchase orders and student accounts, collaborating with the Business Office.
12. Support financial aspects of building and office maintenance.
13. Work with the school registrar on class, study hall, and advisory data entry.
14. Assist the AP coordinator with scheduling, testing supplies, and administration.
15. Perform other duties as assigned.

Experience and Skills:

Minimum qualifications include:

• At least three years of experience as a receptionist or administrative assistant.
• Strong written and verbal communication skills.
• Attention to detail and excellent organizational skills.
• Interpersonal skills to interact professionally with visitors, students, and parents.
• Ability to multitask and adapt to changing priorities.
• Experience with Google Suite.
• Ability to lift small packages (up to 10 lbs).
• Team-oriented attitude and willingness to assist in various areas.

Compensation:

This is a full-time, 11-month position with an hourly rate of $24-27. Salary offers are based on experience, qualifications, and other relevant factors, and may exceed the stated range.

About The Blake School:

The Blake School is a pre-kindergarten through grade 12, co-educational, nonsectarian, independent day school with approximately 1,316 students from the Twin Cities area. Established in 1900, Blake offers facilities tailored for different developmental stages. The school's mission emphasizes engaging students in a challenging, diverse, and supportive community committed to pluralism and shared values. Blake prepares students for college, lifelong learning, and active citizenship through a comprehensive program of academics, arts, and athletics.

The school values diversity in all forms and actively seeks to include students, families, and staff who contribute to a vibrant, inclusive community. Blake is committed to providing a supportive environment where everyone can thrive. EOE