Upper School Front Office Manager

VAIS; Alexandria (VA); On-site; USD 30,000 - 40,000; Part time

Job summary

A leading educational institution in Alexandria seeks an Upper School Front Office Manager to ensure smooth administrative operations. The role involves welcoming visitors, managing calls, and supporting school functions. Ideal candidates are organized, detail-oriented, and thrive in a collaborative environment. This part-time position requires flexibility and excellent communication skills.

Qualifications

• Proven experience in an administrative role, preferably in an educational setting.
• Strong attention to detail and accuracy in data entry and record-keeping.

Responsibilities

• Maintains a welcoming and organized front office space.
• Answers the main phone number and directs calls as needed.
• Works with maintenance and security personnel to implement building safety protocols.

Skills

Organizational Skills

Communication

Multitasking

Attention to Detail

Education

High school diploma or equivalent

Associate or bachelor's degree

Tools

Google Docs

Google Sheets

Excel

Job description

Location:

St. Stephen's and St. Agnes School (SSSAS) - Upper School Campus

1000 St. Stephen's Road, Alexandria, VA 22304

Position Description:

As an Upper School Front Office Manager at SSSAS, you will play a vital role insupporting the smooth operation of administrative functions within the school. You willbe part of a high functioning and collaborative team that supports all administrative and logistical support of the Upper School.

You will work closely with the Upper School Division Director, administrative team,faculty, students, and parents to provide support and guidance reflective of the warm and welcoming atmosphere of our school.

The ideal candidate will be experienced in administrative positions, highly organized,detail-oriented, and capable of multitasking in a fast-paced environment. Additionally,the ideal candidate would thrive in a forward facing environment that supports varied school functions with a positive, optimistic, and welcoming disposition.

Please note: The Front Office Manager position works 40 hours duringthe summer months when school is not in session and is a part-time position (20 hours) when school is in session.

Responsibilities of the Front Office Manager include:

• The front office manager maintains a welcoming and organized front office space, welcomes visitors to the school with a friendly and upbeat demeanor, and effectively manages different administrative responsibilities with professionalism and grace.
• The front office manager answers the main phone number for SSSAS and directs calls and requests as needed. Serves as a resource to parents, students and teachers to help with school questions/logistics.
• The office manager works with the maintenance and security personnel to implement building safety protocols. This includes procedures to allow guest access and guest registration when visiting the school.
• The office manager reviews emails/requests from SSSAS website and forwards them appropriately.
• The office manager will enter and update Upper School calendar events into the website and update the electronic display screens around the school.

Qualifications

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Proven experience in an administrative role, preferably in an educational setting.
• Significant experience using digital platforms (google docs, google sheets, excel, etc.), exceptional organizational and time management skills, and a proven ability to multitask.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent communication with a positive attitude and a collaborative spirit and the ability to interact professionally within the community.
• Experience with coordinating events for small and large groups.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Flexible and adaptable, with the ability to work independently and as part of a team.
• Knowledge of school policies, procedures, and regulations is a plus.

READY TO JOIN OUR COMMUNITY?

We understand your time is valuable, and that is why we have a very quick and easy application process. If you feel that you would be right for this position, please fill out our initial 3-minute, mobile-friendly application . We look forward to meeting you!

Interested applicants should apply through the SSSAS website at https://www.sssas.org/about-us/employment

For more information about St. Stephen's and St. Agnes School, we invite you to visit our website at www.sssas.org

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://sssas.isolvedhire.com/jobs/1499581-396744.html