Upper School Administrative Assistant and Attendance Coordinator

The Hockaday School; Dallas (TX); In loco; USD 42.000 - 62.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive compensation

Health insurance

Lunch provided daily

Professional development opportunities

Descrizione del lavoro

The Hockaday School in Dallas seeks an Upper School Administrative Assistant and Attendance Coordinator to provide comprehensive administrative support to the Upper School, manage attendance, calendars, and communications with families, students, faculty, and staff. This role requires independent judgment, discretion, and a professional demeanor.

You will join a mission-driven community grounded in the school’s core Cornerstones, collaborate with the Head of Upper School and the Registrar, and

Competenze

• High School diploma required; Bachelor’s degree preferred.
• Proven experience as an Executive or Administrative Assistant, preferably in a private school.
• Superior organizational and logistical skills with attention to detail.

Mansioni

• Provide administrative support to the Upper School and Attendance Coordinator duties.
• Maintain master calendars, attendance records, and communications with parents, students, and staff.
• Review, edit, and proofread documents with confidentiality and discretion.

Conoscenze

Executive/Administrative Assistant

Strong organizational skills

Excellent communication

Discretion and confidentiality

Multi-tasking under deadlines

Formazione

High School diploma

Bachelor’s degree preferred

Strumenti

Microsoft Office

SeniorSystems

BlackBaud

Descrizione del lavoro

Position Description (What you will do)

The Upper School Administrative Assistant and Attendance Coordinator provides administrative support to and facilitates the well-ordered functioning of the Upper School. The Administrative Assistant and Attendance Coordinator organizes, coordinates, and performs administrative duties requiring independent judgment, compassion, and confidentiality. The role serves as the Upper School Attendance Coordinator and supports the Upper School Registrar as needed. Strong organizational and communication skills, attention to detail, strict adherence to deadlines, and a professional demeanor are essential to the position. Comfort with Upper School students and faculty is essential to the position. It is important that this person enjoys attention to details and appreciates how those details inform the larger picture of the working of the School.

You’re excited about this opportunity because you’ll...

• Serve as a representative of the Upper School, answering questions, resolving issues, and making connections, always ensuring the Upper School is represented in a professional, hospitable, and responsive manner
• Create a welcoming, approachable, helpful, and professional environment for students, parents, faculty, and staff
• Thrive in a collaborative team environment, take initiative, and enthusiastically step in to help wherever needed
• Demonstrates composure, sound judgment, and clear communication in emergency situations, serving as a reliable and responsive member of the Upper School Incident Response Team
• Organize, coordinate, and perform administrative duties requiring independent judgment, compassion, and confidentiality
• Serve as Upper School Attendance Coordinator, maintaining accurate and up-to-date information, including frequent communication with parents, students, the Health Center, Athletics, and other administrative staff
• Create, update, and communicate a daily attendance report for Upper School faculty and administration
• Assign consequences for student tardies and absences
• Maintain the master calendar for Upper School students and faculty
• Manage multiple forms including field trip permission forms and planned absences
• Review, edit, and proofread various documents
• Provide strategic and logistical assistance to priorities identified by the Head of Upper School
• Other duties as assigned by and in support of the Head of Upper School

We’re excited about you because you have...

• High School diploma required, Bachelor’s degree preferred
• Proven experience as an Executive or Administrative Assistant; experience in a private school setting is preferred
• Superior organizational skills, project management experience and logistical skills
• Manage multiple tasks efficiently and calmly in a fast-moving office setting
• Well-developed interpersonal, written, and verbal communication skills, including the ability to communicate effectively with all constituents in a school environment, including students, co-workers, parents, alumnae, volunteers, trustees, and the public
• Discretion and the ability to handle confidential and sensitive matters appropriately
• Proficiency in managing multiple priorities strategically and under tight deadlines, while maintaining a high degree of accuracy
• Advanced understanding and ability to use computers and technology including Microsoft Windows and Office products; prior experience with Enterprise Resource Programs such as SeniorSystems or BlackBaud is preferred.
• Must have the ability to work in a school environment through satisfactory completion of all legally required and School-required background and screening checks and verifications, including criminal and sex offender background checks.

Why you’ll love working at Hockaday...

• You’ll join a mission-driven, joyful community that believes deeply in the limitless potential of girls.
• We are a community grounded in the Hockaday Cornerstones—Character, Courtesy, Scholarship, and Athletics—and you’ll bring these values to life in your daily work.
• We are energized by meaningful challenges, embrace a growth mindset, and seek creative solutions that positively impact our students.
• We honor our rich traditions while embracing innovation across all areas of the School.
• We value diverse perspectives and cultivate an environment where every voice is respected and every community member feels they belong.
• We work collaboratively, support one another, and take pride in the strong professional relationships that define our community.
• We offer competitive compensation and insurance packages, including medical, dental, vision, life insurance, and long-term disability benefits.
• Lunch is provided daily during the school year.
• We value professional development and offer extensive opportunities for you to grow, including networking with colleagues, conducting research with college professors, and even traveling the world!

In this role, you will...

• Participate in all requisite School trainings prior to the start of the school, and throughout the School year.
• Attend required staff development and training sessions throughout the year
• Attend periodic in-service meetings
• Acknowledge receipt of the current Employee Handbook and are responsible for reviewing the contents and abiding by rules, policies and procedures stated in the Handbook or otherwise by the School
• Abide by Hockaday’s Code of Ethics and Conduct
• Commit to the ideals expressed in Hockaday’s Tenets of Staff Excellence

Physical Requirements and Work Environment

• Regularly works in standard office conditions and climate, occasionally works outdoors in varying weather conditions and climate
• Regularly uses close and distance vision, including working at a computer screen for extended periods of time
• Frequently required to move around the office; works at a desk for extended periods of time; occasionally moves around campus
• Ability to occasionally move items weighing up to 30 lbs. across the campus
• Frequently works in an occasionally stressful environment, effectively dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts with stamina to maintain attention to detail despite interruptions
• Ability to occasionally work flexible hours to support before and after-school or weekend events Ability to maintain appropriate boundaries with students, fellow staff and community members

About The Hockaday School

The Hockaday School is an independent, college preparatory school for girls of strong potential and diverse backgrounds who may be expected to assume positions of responsibility and leadership in a rapidly changing world. With an enrollment of more than 1,100 students, The Hockaday School is the nation’s largest prekindergarten through grade 12 independent girls’ school. Ranked among the country’s finest college preparatory schools, it was founded over a century ago and continues today to build on its original Four Cornerstones: Character, Courtesy, Scholarship, and Athletics.

Hockaday’s faculty are recognized as experienced leaders in their field and students in every grade benefit from outstanding faculty and access to unmatched resources. Families who choose Hockaday care deeply about providing their daughters with a comprehensive and rigorous education, both inside and outside the classroom. Hockaday’s student body reflects the diversity that is deeply valued by the School.

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. This job description reflects administration’s assignment of essential functions; and nothing in this herein restricts administration’s right to assign or reassign duties and responsibilities to this job at any time.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

The Hockaday School is an equal opportunity employer. It is our policy not to discriminate, and to comply with all applicable state and federal laws prohibiting discrimination in employment based on race, color, sex, sexual orientation, creed, religion, national origin, ethnicity, age, disability, veteran status, or other applicable protected classification.