University Events Catering Coordinator - Catering

The University of Texas Medical Branch; Galveston (TX); On-site; USD 35,000 - 40,000; Full time

Job summary

The University of Texas Medical Branch seeks a Catering Events Supervisor to manage, plan, and execute all catered events across UTMB campuses. You will coordinate with event hosts, contract staff, and kitchen teams to provide service to multiple locations within the UTMB Health System.

Occasional evenings and travel are required. You will lead temporary staff, oversee logistics, and ensure food safety and presentation standards are met at multiple sites.

Qualifications

• High school graduate or GED.
• One year of previous related food service.
• Must have valid Texas driver’s license and complete Safe Driving training.

Responsibilities

• Manage, oversee, and execute official UTMB catered events.
• Coordinate with kitchen for timely pick-up and delivery to multiple locations.
• Coordinate, order, and deliver floor stocks and supplies for all UTMB campus facilities.
• Ensure items delivered as requested and resolve issues with kitchen/staff.
• Ensure food temperatures meet policy and notify if equipment fails.
• Demonstrate proper use of utensils and portion control.
• Ensure attractive garnishing and food display per standards.
• Supervise temporary staff for events at multiple locations.

Skills

Team leadership

Event coordination

Attention to detail

Excellent communication

Independent worker

Tools

CaterTrax

Job description

Minimum Qualifications

High school graduate or GED., and one (1) year of previous related food service. Must also have a valid Texas driver's license and complete Safe Driving training.

Preferred Qualifications

• Banquet experience.


• Relevant experience working in a healthcare or academic setting.


• Working knowledge of CaterTrax

Job Summary

Manages, plans, and executes all catered events through the Department of University Events. Provide quality service in the preparation, set-up, and clean-up of catered events in accordance with department standards. These events will occur on all four UTMB campuses. Coordinates with all event hosts and staff, non-UTMB contract employees, contract kitchen staff, and University Events management to provide services to multiple locations on different campuses within the UTMB Health System.

Salary Range

$17 to $19 an hour; actual salary commensurate with experience, with benefits.

Job Duties

• Manage, oversee, and execute official UTMB catered events. Responsibilities include direct supervision of personnel and temp staff hired for each event. Oversee the planning and production of all said events.


• Coordinates with the kitchen for timely pick-up and delivery to multiple locations utilizing available transportation.


• Responsible for the coordination, ordering, and delivery of floor stocks and supplies for all UTMB campus Special Use Facilities and planned events.


• Ensures all items are delivered as requested by a customer using problem-solving resolution with the kitchen and temporary staffing.


• Ensures proper food temperatures are maintained on all food items in accordance with department policy and notifies management if the equipment is not maintaining a proper temperature.


• Demonstrates correct usage of utensils and portion control according to established procedure.


• Ensures attractive garnishing and food display in accordance with department standards.


• Actively practices principles learned, including, but not limited to, the following topics: universal precautions, patient rights, fire safety, disaster preparedness, general safety, hazard communication, continuous process improvements, and HACCP. These are also taught to temporary staff and monitored as per UTMB standards.


• Supervises temporary staff to provide set-up, service, and clean-up to multiple events in multiple locations.


• Responsible for facility oversight with special events, coordinating with departments of Police, Maintenance, and facility management.


• May assist with coordination of events, and/or administrative tasks in Business Operations and Facilities, as needed.


• Performs related duties as required.

Knowledge/Skills/Abilities

• Ability to lead and motivate event teams and volunteers.


• Proven experience and ability in managing multiple projects and strong attention to detail.


• Ability to work independently and willingness to take initiative.


• Excellent communication and interpersonal skills with a high degree of professionalism and competence in working with a variety of individuals, including university executives and administrators, deans, department chairmen, and external constituencies.

Work Schedule

Occasionally work evenings, weekends, and travel when necessary.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Primary Location

United States-Texas-Galveston

Work Locations

1000 - Open Gates Carriage Hou

Job

Engineering, Crafts, Trades & LaborRegular

Shift

Standard

Employee Status

Non-Manager

Job Level

Day Shift