University Accounting/Finance Assistant

ProPivotal; Cambridge (MA); Hybrid; USD 39,000 - 45,000; Full time

Benefits offered by this job

Hybrid work model

Temp-to-perm opportunity

University benefits upon conversion

Job summary

ProPivotal is hiring an Accounting/Financial Assistant to join a university finance team in Cambridge, MA. This is a full time, temp to perm opportunity with hybrid work (three days onsite per week) and a 9am-5pm schedule. Pay is $28-$33 per hour with University benefits upon converting to permanent status.

Candidates should have 2+ years in finance support, strong Excel skills, and experience supporting invoice processing, expense tracking, and financial records in a higher education setting.

Qualifications

• Bachelor's degree required.
• 2+ years in finance support, accounting, or related role.
• Experience in higher education finance office preferred.
• Strong Excel skills and familiarity with invoices and expense tracking.

Responsibilities

• Provide daily financial and administrative support to the finance department.
• Process invoices, track expenses, and maintain accurate financial documentation.
• Update and maintain spreadsheets, financial records, and reporting tools.
• Partner with internal teams and external vendors to resolve invoice discrepancies.
• Organize financial information and ensure records are complete and up to date.
• Support workflows that keep financial operations audit ready.

Skills

Excel

Invoice processing

Data entry

Vendor management

Financial reporting

Education

Bachelor's degree

Job description

We're hiring an Accounting/Financial Assistant to join a university finance team in Cambridge, MA. This is a full time, temp to perm opportunity for candidates who have supported accounting or finance operations within a college or university environment. This is a great temp-to-perm opportunity in a growing department at a prestigious University. Someone who is already familiar with how higher education operations work will do well here.

Key Details

• * Location:Cambridge, MA
• * Work arrangement: Hybrid with three days onsite per week in a typical week
• * Schedule: Full time M-F 9am - 5pm
• * Employment type: Temp to perm
• * Pay $28 - $33 / hour with the chance to increase plus receive great University benefits upon converting to perm

Why This Job is Awesome / Your Impact

• * Work inside a higher education finance department supporting mission driven programs and stakeholders
• * Be the person who keeps invoice processing, expense tracking, and financial records accurate and moving
• * Join a team where detail, follow through, and service mindset directly impact day to day operations

Responsibilities

• * Provide daily financial and administrative support to the finance department
• * Process invoices, track expenses, and maintain accurate financial documentation
• * Update and maintain spreadsheets, financial records, and reporting tools
• * Partner with internal teams and external vendors to investigate and resolve invoice discrepancies and other financial issues
• * Organize financial information and ensure records are complete, accurate, and up to date
• * Support administrative workflows that keep financial operations efficient and audit ready

Credentials

• * Bachelor's degree required

Qualifications

• * 2 plus years of experience in finance support, accounting, or a related administrative role
• * Strong Microsoft Excel skills and comfort maintaining spreadsheets and financial trackers
• * Familiarity with invoice processing, expense documentation, and working in a finance office environment
• * Finance or accounting experience in a higher education setting such as a college or university finance office
• * Experience supporting multiple internal departments and resolving vendor billing questions