UNIV - Program Assistant - Department of PHS

Medical University of South Carolina; Charleston (SC); On-site; USD 51,000 - 82,000; Full time

Job summary

The Medical University of South Carolina is seeking a Program Assistant to deliver administrative and programmatic support within the Biomedical Informatics and AI division. You will work with faculty and staff across the Department of Public Health Sciences and Hollings Cancer Center, assisting with the Cancer Integrated Data-Enabled Resource (CIDER) and other major initiatives.

The role emphasizes coordinating schedules, communications with research stakeholders and patients, budget tracking,

Qualifications

• Bachelor’s degree or higher in data science, health informatics, business administration, healthcare administration, or a related field.
• 1–2 years of administrative or program support experience in information technology, public health, healthcare, or academic research settings.
• Strong computer skills, including proficiency in Microsoft Office;
• Experience with health systems, academic environments, data science tools and/or biomedical research processes is preferred.
• Excellent communication and interpersonal skills, with the ability to engage professionally with patients, faculty, and external stakeholders.
• Strong organizational and time management skills, with the ability to prioritize and manage multiple projects simultaneously.

Responsibilities

• Provide administrative and program support to research faculty and staff, including managing calendars and coordinating meetings; serve as a point of contact for internal and external stakeholders.
• Support faculty and program leadership with travel, document preparation, expense tracking, reimbursements, and invoice processing in line with grant guidelines.
• Facilitate cross-department coordination to track program deliverables and timelines.
• Coordinate scheduling and logistics for program activities and events; assist with calendar management and meeting prep.
• Support financial and administrative aspects including budget tracking and reporting, ensuring compliance with policies and grant requirements.
• Contribute to process improvements and support special projects to advance program and research goals.

Skills

Administrative support

Communication skills

Organization

Time management

Education

Bachelor’s degree or higher

Tools

Microsoft Office

Data science tools

Biomedical research processes

Job description

Job Description Summary

The Program Assistant provides comprehensive administrative and programmatic support to faculty and staff within our division, Biomedical Informatics and AI, at the Department of Public Health Sciences and Hollings Cancer Center (HCC) at the Medical University of South Carolina (MUSC), specifically supporting the Cancer Integrated Data-Enabled Resource (CIDER) and other large initiatives. This role supports the coordination and day-to-day operations of both internal and extramurally funded programs with focus on biomedical and clinical informatics, data science and artificial intelligence.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Research Grant

Cost Center

CC001038 COM PHS Operations CC

Pay Rate Type

Hourly

Pay Grade

University-GEN06

Pay Range

37,200.00 - 48,300.00 - 59,500.000

Scheduled Weekly Hours

40

Job Description

The Program Assistant provides comprehensive administrative and programmatic support to faculty and staff within our division, Biomedical Informatics and AI, at the Department of Public Health Sciences and Hollings Cancer Center (HCC) at the Medical University of South Carolina (MUSC), specifically supporting the Cancer Integrated Data-Enabled Resource (CIDER) and other large initiatives. This role supports the coordination and day-to-day operations of both internal and extramurally funded programs with focus on biomedical and clinical informatics, data science and artificial intelligence.

Responsibilities include supporting program operations, coordinating communications with research stakeholders and patients, managing schedules and logistics, and assisting with financial and administrative processes. The position requires a highly organized and detail-oriented individual who can manage multiple priorities in a fast-paced academic research environment while contributing to the successful execution of program and research objectives.

Job Duties

• 20% – Provide administrative and program support to research faculty and staff, including managing calendars, coordinating meetings, handling correspondence, and serving as a point of contact for internal and external stakeholders. Support day-to-day program operations by maintaining organized systems and ensuring timely communication.
• 20% – Support faculty and program leadership with operational and research-related administrative needs, including coordinating travel, preparing and editing documents (e.g., reports, presentations, biosketches), and assisting with expense tracking, reimbursements, and invoice processing in accordance with institutional and grant guidelines.
• 15% – Facilitate coordination of program activities by serving as a liaison across departments and divisions, research teams, and external partners. Ensure effective communication, support workflow management, and assist with tracking program deliverables and timelines.
• 15% – Coordinate scheduling and logistics for program-related activities, including meetings, events, and research-related engagements. Assist with calendar management, meeting preparation, and logistical support for program initiatives and special projects.
• 15% – Support financial and administrative aspects of program operations, including maintaining records, assisting with budget tracking and reporting, and ensuring compliance with institutional policies, grant requirements, and confidentiality standards.
• 15% – Contribute to continuous improvement of program and administrative processes. Support special projects and initiatives, maintain a professional and collaborative work environment, and perform additional duties as assigned to support program and research goals.

Additional Knowledge, skill, ability preferred

• Bachelor’s Degree or higher in Data Science, Health Informatics, Business Administration, Healthcare Administration, or a related field.
• 1–2 years of administrative or program support experience, preferably in information technology, public health, healthcare, or academic research settings.
• Strong computer skills, including proficiency in Microsoft Office;
• Experience with health systems, academic environments, data science tools and/or biomedical research processes is preferred.
• Excellent communication and interpersonal skills, with the ability to engage professionally with patients, faculty, and external stakeholders.
• Strong organizational and time management skills, with the ability to prioritize and manage multiple projects simultaneously.

Additional Job Description

Minimum Requirements: A high school diploma and two years relevant program experience. A bachelor’s degree may be substituted for the required program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform ‘pinching’ operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Frequent) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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