UNIV - Program Assistant - Department of PHS

Medical University of South Carolina; Orleans Estates (SC); On-site; USD 37,000 - 60,000; Full time

Job summary

The Program Assistant at Medical University of South Carolina provides comprehensive administrative and programmatic support to faculty and staff within the Biomedical Informatics and AI division, focusing on CIDER and other large initiatives.

Responsibilities include coordinating communications with stakeholders, managing schedules, assisting with financial processes, and supporting day-to-day program operations in an academic research setting. A degree and relevant experience are preferred.

Qualifications

• Minimum Requirements: A high school diploma and two years relevant program experience; a bachelor’s degree may substitute.
• Strong computer skills, including proficiency in Microsoft Office.
• Experience in research or academic settings is preferred.

Responsibilities

• Provide administrative and program support to research faculty and staff, managing calendars and communications.
• Coordinate travel, prepare and edit reports and biosketches, and assist with expense tracking and invoicing.
• Facilitate cross-department collaboration and track program deliverables and timelines.
• Arrange meetings and events, manage calendars, and provide logistical support for program initiatives.
• Track budgets and ensure compliance with grant requirements and institutional policies.
• Support continuous improvement of program operations and assist with special projects.

Skills

Microsoft Office

Communication

Organizational skills

Education

Bachelor’s Degree or higher in Data Science, Health Informatics, Business Administration, Healthcare Administration, or related field

Job description

Job Description Summary

The Program Assistant provides comprehensive administrative and programmatic support to faculty and staff within our division, Biomedical Informatics and AI, at the Department of Public Health Sciences and Hollings Cancer Center (HCC) at the Medical University of South Carolina (MUSC), specifically supporting the Cancer Integrated Data-Enabled Resource (CIDER) and other large initiatives. This role supports the coordination and day-to-day operations of both internal and extramurally funded programs with focus on biomedical and clinical informatics, data science and artificial intelligence.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Research Grant

Cost Center

CC001038 COM PHS Operations CC

Pay Rate Type

Hourly

Pay Grade

University-GEN06

Pay Range

37,200.00 - 48,300.00 - 59,500.000

Scheduled Weekly Hours

40

Job Description

The Program Assistant provides comprehensive administrative and programmatic support to faculty and staff within our division, Biomedical Informatics and AI, at the Department of Public Health Sciences and Hollings Cancer Center (HCC) at the Medical University of South Carolina (MUSC), specifically supporting the Cancer Integrated Data-Enabled Resource (CIDER) and other large initiatives. This role supports the coordination and day-to-day operations of both internal and extramurally funded programs with focus on biomedical and clinical informatics, data science and artificial intelligence.

Responsibilities include supporting program operations, coordinating communications with research stakeholders and patients, managing schedules and logistics, and assisting with financial and administrative processes. The position requires a highly organized and detail-oriented individual who can manage multiple priorities in a fast-paced academic research environment while contributing to the successful execution of program and research objectives.

Job Duties

• 20% - Provide administrative and program support to research faculty and staff, including managing calendars, coordinating meetings, handling correspondence, and serving as a point of contact for internal and external stakeholders. Support day-to-day program operations by maintaining organized systems and ensuring timely communication.
• 20% - Support faculty and program leadership with operational and research-related administrative needs, including coordinating travel, preparing and editing documents (e.g., reports, presentations, biosketches), and assisting with expense tracking, reimbursements, and invoice processing in accordance with institutional and grant guidelines.
• 15% - Facilitate coordination of program activities by serving as a liaison across departments and divisions, research teams, and external partners. Ensure effective communication, support workflow management, and assist with tracking program deliverables and timelines.
• 15% - Coordinate scheduling and logistics for program-related activities, including meetings, events, and research-related engagements. Assist with calendar management, meeting preparation, and logistical support for program initiatives and special projects.
• 15% - Support financial and administrative aspects of program operations, including maintaining records, assisting with budget tracking and reporting, and ensuring compliance with institutional policies, grant requirements, and confidentiality standards.
• 15% - Contribute to continuous improvement of program and administrative processes. Support special projects and initiatives, maintain a professional and collaborative work environment, and perform additional duties as assigned to support program and research goals.

Additional Knowledge, skill, ability preferred

• Bachelor’s Degree or higher in Data Science, Health Informatics, Business Administration, Healthcare Administration, or a related field.
• 1-2 years of administrative or program support experience, preferably in information technology, public health, healthcare, or academic research settings.
• Strong computer skills, including proficiency in Microsoft Office;
• Experience with health systems, academic environments, data science tools and/or biomedical research processes is preferred.
• Excellent communication and interpersonal skills, with the ability to engage professionally with patients, faculty, and external stakeholders.
• Strong organizational and time management skills, with the ability to prioritize and manage multiple projects simultaneously.

Additional Job Description

Minimum Requirements: A high school diploma and two years relevant program experience. A bachelor's degree may be substituted for the required program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Frequent) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees