UNIV - Patient Service Representative - Pediatric Dentistry

musc; Charleston (SC); On-site; USD 52,272,000 - 83,607,000; Full time

Job summary

Medical University of South Carolina (MUSC) in Charleston seeks a Patient Service Representative to manage front desk registration, patient scheduling, and payments within the Dental Medicine EHR. You will assist with insurance verification, patient communications, and coordination with students and faculty to ensure quality care.

The role emphasizes excellent customer service, accurate documentation, and adherence to university policies while supporting a busy clinic environment.

Qualifications

• High school diploma or equivalent; two years related work experience required.
• Bachelor's degree may substitute for related experience.
• Some roles require valid driver's license and clean driving record.

Responsibilities

• Register patients and update demographics at each visit.
• Verify insurance benefits prior to appointments and process verifications.
• Schedule patient appointments using the EHR, call to confirm unconfirmed visits.
• Process payments at point of service and provide receipts.
• Answer incoming calls and manage referrals for the clinic.
• Support scheduling and patient care duties in collaboration with faculty and students.

Skills

Customer service

Communication

Telephone handling

Administrative tasks

Education

High school diploma or equivalent

Tools

Epic EHR

Insurance verification forms

Job description

Job Description Summary

The Patient Service Representative (PSR) reports directly to the Patient Service Representative Supervisor for their assigned clinic. Under general supervision, the PSR provides a high level of customer service while verifying and preparing documentation for the Dental Medicine EHR. This role facilitates the timely completion of the front desk registration process, telephone inquiries, scheduling, patient check-out process, and works closely with students and faculty to provide quality service and care to patients. Provides courteous and professional customer service to internal and external customers.

• Entity: Medical University of South Carolina (MUSC - Univ)
• Worker Type: Employee
• Worker Sub-Type: Classified
• Cost Center: CC001139 CDM Pediatric Dentistry
• Pay Rate Type: Hourly
• Pay Grade: University-GEN06
• Pay Range: 37,944.00 - 49,266.00 - 60,690.000
• Scheduled Weekly Hours: 40
• Work Shift:

Job Description

• 20% Conduct & Compliance: Patient Service Representative understands and consistently follows the MUSC Standards of Behavior and completes all assigned annual training. Provides excellent customer service to all internal and external customers, maintains open communication lines, and understands Federal, State, MUSC Enterprise, University and CDM policies, procedures, and guidelines as it relates to their position responsibilities.
• 20% Patient Registration: Responsible for management of patient registration, updating all patient demographics at each visit, and obtaining signatures on required documents and consents as needed. Scan insurance cards and submit insurance verification forms to the Billing Office. Based on the assigned clinic, you may be responsible for verifying insurance benefits prior to patient's appointments.
• 20% Patient Scheduling: Responsible for scheduling patient appointments by using the planned appointment lists in Electronic Health Record (EHR) system to ensure the schedules are full. Confirm any unconfirmed patient appointments by telephone. Complete contact notes in EHR to document relevant information and attempts to contact patients about appointments in a timely and accurate manner. Based on the assigned clinic location, you may also be required to use Epic to schedule and manage the patient appointments.
• 20% Payments and Insurance Verification: Collect, post, and reconcile payments for patients in the Dental Medicine EHR. Collect all payments due at point of service (Check in or Check out). Post all payments in EHR and provide patient with receipt. Discuss upcoming treatment appointments, financial responsibilities for future appointments, and provide a printed appointment reminder to each patient. Must enter transaction notes in EHR documenting any relevant financial conversations and all posting errors, refunds, etc. Scan all necessary documents in EHR as attachments. On a daily basis, prepare and reconcile deposits of cash, check and credit card transactions for assigned clinic area following all CDM guidelines and University policies and procedures.
• 10% Communication: Responsible for answering all incoming phone calls for your assigned clinic area using the assigned Avaya Agent login ID. Manage incoming referrals for your assigned clinic using the EHR. Maintain reception and waiting area in a neat and orderly fashion.
• 5% Stakeholder Engagement and Notification: Assist the College of Dental Medicine's Department Chairs, Faculty, Residents and Students and/or Patient Care Coordinators in any duty that relates to scheduling, patient care and quality assurance. Assist with the student accountability program for attendance in the pre-doctoral clinics.
• 5% Miscellaneous: Any other duties as assigned by the Supervisor.

Additional Job Description

Minimum Requirements: A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent