UNIV- Neurology Fellowship Coordinator: COM : Neurology

musc; Charleston (SC); On-site; USD 53,000 - 90,000; Full time

Job summary

Medical University of South Carolina (MUSC) in Charleston, SC, seeks an experienced program coordinator to direct the Neurology education programs, including the Medical Student Clerkship and visiting student rotations. The role encompasses scheduling, credentialing, onboarding, and liaison duties across multiple sites.

The position also supports the Vice Chair for Education, Clerkship Director, and Careers in Medicine Advisor, ensuring smooth administrative operations and regulatory compliance.

Qualifications

• A bachelor's degree and two years relevant experience.
• Experience coordinating medical student clerkships and electives.
• Ability to liaise with multiple stakeholders across sites and colleges.

Responsibilities

• Serve as Program Coordinator for the Neurology Medical Student Clerkship and oversee activities for third- and fourth-year medical students and visiting students.
• Coordinate schedules for fourth-year neurology electives and communicate schedules to students, faculty, clinical sites, and other stakeholders.
• Act as liaison among students, course directors, faculty, clinical sites, and the College of Medicine.
• Track attendance and submit required reports to the Dean's Office regarding student performance.
• Coordinate credentialing and onboarding for rotating students at multiple locations and maintain affiliation agreements with external hospitals and rotation sites.
• Manage the VSLO program and ensure compliance with College of Medicine policies and procedures.

Skills

Administrative coordination

Scheduling

Liaison

Policy compliance

Education

Bachelor's degree

Tools

MedHub

VSLO

Job description

Job Description Summary

Directs and oversees coordination of Department of Neurology educational programs, including the Neurology Medical Student Clerkship, visiting and rotating students, observerships, non-ACGME fellowship programs, career advising support, and the MUSC Speech-Language Pathology student rotation. Provides advanced administrative support to the Vice Chair for Education, the Medical Student Clerkship Director, and the Neurology Careers in Medicine Advisor.

Entity
Medical University of South Carolina (MUSC - Univ)

Worker Type
Employee

Worker Sub-Type
Classified

Cost Center
CC000985 COM Neurology CC

Pay Rate Type
Salary

Pay Grade
University-GEN09

Pay Range
53,142.00 - 71,706.00 - 90,372.000

Scheduled Weekly Hours
40

Work Shift

Job Description

35% - Medical Student Clerkship and Elective Coordination

• Serves as Program Coordinator for the Neurology Medical Student Clerkship and oversees program activities for third- and fourth-year medical students and visiting students.
• Coordinates schedules for fourth-year students completing neurology electives and communicates schedules to students, faculty, clinical sites, and other stakeholders.
• Acts as liaison among students, course directors, faculty, clinical sites, and the College of Medicine.
• Tracks attendance and submits required reports to the Dean's Office regarding student performance.
• Coordinates credentialing and onboarding for rotating students at multiple locations and maintains affiliation agreements with external hospitals and rotation sites.
• Manages the Visiting Student Learning Opportunities (VSLO) program and ensures compliance with applicable College of Medicine policies and procedures.

25% Non-ACGME Fellowship Coordinator

• Serves as the primary departmental liaison and coordinator to the Graduate Medical Education Office for non-ACGME fellowship programs, including Movement Disorders, Cognitive and Behavioral Neurology, and Headache/Migraine.
• Creates, distributes, tracks, and compiles evaluations for semiannual and annual fellow reviews.
• Schedules and coordinates semiannual Clinical Competency Committee meetings and monitors duty hours when required.
• Provides required reports to the Executive Administrator, Program Directors, and Graduate Medical Education Office.
• Completes annual or monthly scheduling in MedHub, as applicable, and coordinates fellowship recruitment, interviews, and onboarding throughout the academic year.

15%-Administrative Support for the Vice Chair for Education

• Provides advanced administrative and scheduling support to the Vice Chair for Education and the Medical Student Clerkship Director.
• Triages student and program concerns and collaborates with the Vice Chair for Education, Course Directors, and Graduate Medical Education Office to facilitate timely resolution.
• Coordinates faculty letters of recommendation when requested and gathers educational performance information.
• Attends monthly coordinators' conferences, monthly Curriculum and Evaluation Committee (CEC) meetings, and biannual CEC retreats.
• Provides administrative and meeting support associated with College of Medicine educational accreditation and readiness activities, including preparation for the LCME site visit.

10%- Support for the Neurology Careers in Medicine Advisor

• Provides administrative support to the Neurology Careers in Medicine Advisor in advising third- and fourth-year medical students who are considering careers in neurology.
• Coordinates individual and group career-advising meetings between students and the Neurology Careers in Medicine Advisor.
• Assists with scheduling, communications, meeting materials, follow-up, and related logistics for students planning neurology careers and residency applications.
• Supports activities related to neurology residency career planning and the National Resident Matching Program (NRMP).

10%- MUSC Speech- Language Pathology Student Rotations

• Coordinates shadowing and educational experiences for MUSC Speech-Language Pathology students in Neurology clinics throughout the academic year.
• Develops and distributes clinic schedules to students, faculty, clinic teams, and other stakeholders in a timely manner.
• Communicates upcoming rotations to the residency program and other affected parties before scheduled visits.
• Ensures compliance with College of Medicine policies and procedures and maintains communication with the MUSC Speech-Language Pathology program regarding the student

5%- Neurology Visiting Scholars Program s

• Coordinates observerships for residents, fellows, and students from outside MUSC who seek visiting scholar experiences within the Department of Neurology.
• Schedules visits and distributes itineraries to physicians and visiting scholars in a timely manner.
• Serves as liaison to the MUSC Office of Volunteer Services and confirms completion of required onboarding before each observership begins.

Additional Job Description

Minimum Requirements: A bachelor's degree and two years relevan