UNIV- Administrative Coordinator - Parking Management

MUSC Health; Charleston (SC); On-site; USD 38,000 - 56,000; Full time

Job summary

A leading healthcare organization seeks an Administrative Coordinator for Parking Management. The role entails high-level administrative support, managing calendars, and assisting with finance operations, ensuring efficient processes across multiple departments. Ideal candidates are proactive, detail-oriented, and possess strong communication skills.

Qualifications

• High school diploma with four years relevant experience or bachelor's degree with two years experience.
• Experience in business management or public administration is preferred.

Responsibilities

• Manage complex calendars and coordinate meetings.
• Provide backup support for finance team and assist with invoice processing.
• Act as the primary administrative contact between departments and HR.

Skills

Communication

Time Management

Multitasking

Education

Bachelor's degree

High school diploma

Job description

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Job Description Summary

The Administrative Coordinator provides high-level administrative support to the Directors of Business Operations, Parking and Transportation Services, and Finance and Support Services. This role manages complex calendars, coordinates meetings and communications, provides backup procurement and fiscal support, and supports department operations through effective organization and project coordination. The ideal candidate is a proactive and detail-oriented professional with strong communication, time management, and multitasking abilities. This position plays a critical role in ensuring the efficiency and effectiveness of administrative processes across multiple departments.

Job Description Summary

The Administrative Coordinator provides high-level administrative support to the Directors of Business Operations, Parking and Transportation Services, and Finance and Support Services. This role manages complex calendars, coordinates meetings and communications, provides backup procurement and fiscal support, and supports department operations through effective organization and project coordination. The ideal candidate is a proactive and detail-oriented professional with strong communication, time management, and multitasking abilities. This position plays a critical role in ensuring the efficiency and effectiveness of administrative processes across multiple departments.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC002126 Parking Management

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

40

Work Shift

Job Description

20%—Coordinate and maintain calendars, schedule meetings across departments, and ensure timely preparation of materials for each director. Draft, proofread, and distribute emails, memos, reports, and other communications on behalf of the directors. Support cross-functional projects within the division by tracking deadlines, compiling data, conducting initial analyses, coordinating logistics, and acting as a liaison between departments and external stakeholders.

20% - Serve as the primary custodian of all departmental policies and SOPs within Business Operations. Track policy updates, ensure proper documentation and version control, and coordinate internal reviews and approvals. Act as a central point of contact for policy-related inquiries and help maintain compliance with institutional standards.

20%—Provide backup support for finance team members. Assist with invoice processing, tracking departmental expenses, generating budget reports, recruitment, and managing supplies. Serve as a recruiting coordinator, assisting all departments with their ongoing recruitment processes.

15%—Act as the primary administrative point of contact between the seven Business Operations departments and University HR. Coordinate and communicate HR-related processes such as recruitment, onboarding, position updates, and personnel actions. Escalate departmental issues to the Director of Business Operations as necessary. Ensure timely submission of documentation and facilitate smooth communication between department leadership and HR representatives.

10%—Assists with the management of Contract Services for Business Operations, which includes the Cost-per-Copy Program, Managed Print Services, Vending, and software license management. Works directly with University customers and offers assistance and guidance with understanding the program options. Also assists with attaining estimates and projected cost comparisons.

10% - Provides part-time support to the Business Operations Support Center by providing general customer service and administrative functions for all areas. Responsibilities include but are not limited to: Directing customers to appropriate parking locations and bus stops; Providing bus schedule and next estimated arrival; Offering general departmental information like hours of operation, services provided and contact information; Monitoring departmental email inbox and responding to inquiries or forwarding to appropriate department contact; Assisting with parking citation adjudications; Performing data entry and assisting with reports.

5%—Perform other duties as assigned by the Director in support of the operational efforts of Business Operations and other units within the Operations division.

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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