UNIV - Administrative Coordinator I - CHP DO Admin

Medical University Hospital Authority (MUHA); South Carolina; In loco; USD 40.000 - 68.000; Tempo pieno

Descrizione del lavoro

Medical University of South Carolina (MUSC - Univ) is seeking an Administrative Project Coordinator to support marketing projects, clinical education, and departmental operations. The role involves coordinating communications, meetings, and deliverables across multiple functional areas to ensure alignment with college objectives.

The position emphasizes strong organizational and communication skills, with responsibilities including calendar management, documentation, and liaison work with

Competenze

• Strong organizational, communication, and multitasking skills are essential.
• Experience coordinating multiple projects and departments is preferred.

Mansioni

• Marketing Project Coordination: Supports marketing projects, campaigns and recruitment initiatives; tracks timelines and deliverables.
• Dean's Office Support: Manages inquiries, directs calls, and supports Dean's Office with meetings and minutes.
• Clinical Education Support: Coordinates invoices and scheduling for Clinical Education team; assists with annual CSAs reporting and training materials.

Conoscenze

Organization

Communication

Multitasking

Descrizione del lavoro

Job Description Summary

The position provides high-level administrative, project coordination, and operational support across multiple functional areas within the College of Health Professions. Key responsibilities include supporting marketing projects, clinical education, Mental Health First Aid trainings, as well as providing assistance with general office operations.

The role involves managing communications, coordinating meetings and deliverables, maintaining project documentation, and facilitating logistics for departmental initiatives. The position also serves as a key liaison between internal teams and external stakeholders, ensuring smooth operations, timely follow-ups, and alignment with college objectives. Strong organizational, communication, and multitasking skills are essential for success in this multifaceted role.

The role involves managing communications, coordinating meetings and deliverables, maintaining project documentation, and facilitating logistics for departmental initiatives. The position also serves as a key liaison between internal teams and external stakeholders, ensuring smooth operations, timely follow-ups, and alignment with college objectives. Strong organizational, communication, and multitasking skills are essential for success in this multifaceted role.

Entity Medical University of South Carolina (MUSC - Univ)

Worker Type Employee

Worker Sub-Type Classified

Cost Center CC000214 CHP - DO Admin

Pay Rate Type Hourly

Pay Grade University-GEN07

Pay Range 40,086.00 - 54,162.00 - 68,136.000

Scheduled Weekly Hours 40

Work Shift

Job Duties

Marketing Project Coordination: 30%

• Supports the implementation of marketing projects, campaigns and recruitment-focused initiatives.
• Manages timelines, deliverables, and project documentation for marketing efforts.
• Tracks progress of marketing projects and ensures alignment with strategic enrollment objectives.
• Communicates project statuses with stakeholders.
• Coordinates schedules for the production of video/photography projects.
• Assists as needed with calendar management and schedule coordination for the Director of Marketing & Student Recruitment.
• Organizes logistics for team meetings, workshops, and department-sponsored events.
• Ensures agendas, materials, and follow-up communications are completed in a timely manner.
• Maintains shared project documentation, SOPs, and records related to department operations.
• Provides administrative support for ad-hoc initiatives, including research, data analysis, and presentation preparation.
• Supports the maintenance and updating of online directories and websites to ensure information remains accurate, current, and accessible.

Dean's Office Support: 25%

• Serve as the primary point of contact for the Dean's Office by managing incoming calls and visits, responding to inquiries, and directing calls to appropriate personnel while ensuring professional and responsive customer service.
• Provides back up for the Dean's Office faculty and staff in the event of absences
• Coordinate the creation and distribution of college-wide employee birthday announcements using approved design and communication platforms to support employee recognition and foster a positive workplace culture.
• Provides administrative support for Faculty Council and Faculty Assembly, to include scheduling meetings, ordering food, and storing minutes and notes as requested
• Support the Dean's Office through a variety of administrative, operational, and special project assignments by coordinating tasks, managing priorities, and contributing to the successful completion of departmental initiatives.

Clinical Education Support: 25%

• Provides primary support for the Senior Director of Clinical Education and the Clinical Education team.
• Assists the Clinical Education team by coordinating invoices for payment to vendors for services provided.
• Assists Clinical Education team with scheduling interviews for Clinical Education staff team members.
• In partnership with Public Safety Office, coordinates annual Clery Act reporting process for college Campus Security Authorities including distributing and tracking training materials, compiling annual reporting spreadsheets for off-campus events, and compiling signed annual reporting disclosures from all CSAs.

ICCE Support: 10%

• Provides administrative support to the ICCE Chief, including coordinating schedules and meetings, preparing correspondence and documents, maintaining records, and facilitating communication with internal and external stakeholders.
• Assists with the coordination of activities, special projects, events, and other administrative functions to support the effective operation of the ICCE Chief.

Health Professions Exploratory Program: 5 %

Provides the Director of Student Enrichment and Community Outreach with administrative support for the Health Professions Exploratory Program (HPEP) by: completing the application review process (compiling application pa