UNIV - Administrative Assistant - Surgery: Colorectal Surgery

MUSC Health; Charleston (SC); On-site; USD 37,200 - 49,500; Full time

Job summary

MUSC Health in Charleston, SC is seeking an administrative assistant for the Division of Colorectal Surgery. This role involves managing clinic schedules, handling patient records, and coordinating schedules with staff and physicians.

The ideal candidate will have at least two years of relevant experience and a high school diploma, with a bachelor's degree preferred. A commitment to teamwork and strong organizational skills are essential for success in this role.

Qualifications

• Minimum of two years of experience in a related field.
• Strong organizational skills to manage clinic schedules and patient records.
• Good communication skills for coordinating with staff and patients.

Responsibilities

• Manage and schedule clinic appointments while ensuring completeness of patient records.
• Coordinate schedules and prepare travel arrangements for the division.
• Assist in managing patient referrals and ensuring proper record handling.

Skills

Organizational skills

Communication skills

Attention to detail

Education

High school diploma or equivalent

Bachelor's degree (substitutable for work experience)

Job description

Overview

The Department of Surgery is actively recruiting for an administrative assistant for the division of Colorectal Surgery.

Details

• Entity MUSC - Univ (Medical University of South Carolina)
• Worker Type Employee
• Worker Sub-Type Classified
• Cost Center CC001067 COM SURG Colorectal Surgery CC
• Pay Rate Type Hourly
• Pay Grade University-GEN06
• Pay Range 37,200.00 - 48,300.00 - 59,500.000
• Scheduled Weekly Hours 40
• Work Shift
• Job Description
• Pay Band $37,200.00 - $48,300.00 - $59,500.00 (min - mid - max)

Job Duties

• 20% - Manages and schedules clinic appointments, revises clinic schedules as necessary, reviews clinics prior to clinic date to ensure that they are scheduled appropriately. Responsible for assuring completeness of patient records in EPIC prior to clinic.
• 20% - Responsible for maintaining scope schedules, scheduling diagnostic tests, or other ancillary procedures predominately for the Colon and Rectal Surgery Division and other divisions as needed.
• 20% - Serves as a contact person for the Division of Colon and Rectal Surgery. Responsible for coordinating schedules to include scheduling meetings and preparing travel arrangements. Maintains calendars and assembles all appropriate information for upcoming meetings as well as briefing the Physician and Advanced Practitioners prior to the meetings.
• 15% - Helps manage patient referrals, ensuring that all outside records are received and appropriate ancillary tests have been requested and/or scheduled.
• 10% - Provide cross-coverage administrative support in the Division of Colon and Rectal Surgery. Maintain OR room utilization data entry within Hospital IQ. Maintain Provider schedules data entry within GQenda.
• 5% - Provide administrative support for the division as needed.
• 5% - Upload, proof and fax clinic notes to referring and consulting physicians.
• 5% - Other duties as assigned.

Minimum Requirements

A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.

Physical Requirements

(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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