Unit Secretary, Watkins 2, 16-Hour Day shift, every other weekend and holiday

Heywood Medical Group; Gardner, Dayton (MA, OH); On-site; USD 35,000 - 55,000; Full time

Job summary

An established healthcare provider is seeking a dedicated clerical support member to join their team. In this role, you will provide essential clerical and receptionist duties, ensuring a smooth workflow within the unit. Your responsibilities will include maintaining patient records, coordinating communications, and supporting clinical staff in a dynamic environment. This position offers the opportunity to contribute to patient care while developing your skills in a supportive team atmosphere. If you are motivated, organized, and passionate about healthcare, this is a fantastic opportunity to make a meaningful impact.

Qualifications

• High school graduate or equivalent required.
• Experience in healthcare setting preferred.

Responsibilities

• Provides clerical support to clinical staff and maintains unit files.
• Coordinates patient testing and facilitates communication between departments.
• Maintains a clean and safe work environment.

Skills

Clerical Support

Communication Skills

Computer Skills

Medical Terminology

Customer Service Orientation

Education

High School Diploma or Equivalent

Job description

Overview

Under the supervision of the Nurse Manager or designee, functions as a member of the health care team who provides clerical and receptionist duties and maintains the physical environment of the unit.

Hours: 16-Hour Day shift, Every other weekend and holiday

Responsibilities

ESSENTIAL FUNCTIONS

• Provides clerical support to clinical staff (e.g. maintains unit files, organizes patient care record, prepares admission and pre-op charts, etc).
• Under direction of nurse, makes all appropriate arrangements for outside services, transfers, and ambulance services in a timely manner.
• Appropriately prioritizes tasks adjusting to changing workload as necessary (e.g. seeks assistance as needed from appropriate resources, recognizes emergency situations, etc.).
• Maintains clean and safe work environment (identifies and/or removes safety hazards).
• Performs thorough, timely, and accurate transcription of physicians’ orders (including entering into Meditech OE module where utilized).
• Performs support functions to manager/director such as copying, typing, etc.
• Participates in the learning for colleagues and self (e.g. assist with orientation of new staff in-services, educational programs, etc.).
• Promptly answers the phone in a respectful manner identifying self and department and communicates clearly in a pleasant voice.
• Accurately maintains logs (i.e. daily census, discharge tracking log, etc.)
• Coordinates patient testing by calling ancillary departments upon request.
• Creates, copies and distributes mail and materials necessary for projects and daily activities.
• Facilitates communication between the nursing unit and other departments so that everyone involved has current and accurate information as to patient's care.
• Facilitates transfers and admissions through retrieving and copying medical records and sending and receiving faxes so that, documents arrive before or at the same time as patients
• Maintains patient refrigerator temperature log daily.

Statement of Other DutiesThis document describes the major duties and responsibilities for this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that employees may be asked to perform job-related duties beyond those explicitly described.FUNCTIONAL DEMANDSPhysical Requirements:Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or greater than a negligible amount of force constantly to move objects. Frequently reaches (extending hands and arms in any direction), and handles (seizing, holding, grasping, turning, or working with hands). Occasionally kneels (bending the legs at the knee to come to rest on the knee or knees), crouches (bending body downward and forward by bending legs and spine) and stoops (bending the body downward and forward by bending the spine at the waist).ORGANIZATIONAL EXPECTATIONSBehavioral Attributes:The following behavioral attributes are required: achievement motivation, flexibility, concern for order, initiative, self-confidence, self control, customer service orientation, interpersonal effectiveness, teamwork and information seeking.

Qualifications

JOB REQUIREMENTSMinimum Education

• High school graduate or equivalent required.

Minimum Work Experience

• Experience in Healthcare setting preferred.
• Experience with medical terminology preferred.

Required Skills

• Computer skills preferred.