Unit Secretary, Part-Time, Days, 8a - 8:30p, Med/Surg, Cherry Hill

Jefferson Health; Cherry Hill Township (NJ); Hybrid; USD 38,000 - 56,000; Full time

Job summary

Jefferson Health is seeking a unit secretary to perform clerical duties, data entry into the Hospital Information System, and support for patient flow and staff. You will handle admissions, transfers, discharges, and coordinate appointments with other departments, ensuring a smooth operation and professional patient interaction.

Ideal candidates will have related secretarial experience, familiarity with medical terminology, and strong communication skills to support patients, families, and the

Qualifications

• Minimum secretarial & computer experience.
• Knowledge of medical terminology recommended.

Responsibilities

• Answer incoming calls and support unit flow.
• Enter data into Hospital Information System.
• Assist with admission, transfer and discharge duties.
• Coordinate off-unit testing and appointments.
• Support inventory needs with unit leadership and supply chain.
• Maintain organized patient information and medical records.
• Communicate with interprofessional team and families.

Skills

Secretarial experience

Medical terminology

Data entry

Computer skills

Education

Diploma or equivalent

Tools

Hospital Information System

Job description

With a commitment to patient- and family-centered care, performs a variety of clerical duties, including data entry into Hospital Information System to support the operations of the unit. They assist in overall unit flow including supporting patients and medical staff by answering incoming calls, organizing information, and duties related to admission, transfer and discharge of patients. The unit secretary works collaboratively with unit based clinical staff and other departments to coordinate off unit testing and appointments. The unit secretary works with unit leadership and supply chain to help support the inventory needs of the unit. The unit secretary is professional and welcoming to all patients, families, visitors, and staff.**Job Description** **Summary** With a commitment to patient- and family-centered care, performs a variety of clerical duties, including data entry into Hospital Information System to support the operations of the unit. They assist in overall unit flow including supporting patients and medical staff by answering incoming calls, organizing information, and duties related to admission, transfer and discharge of patients. The unit secretary works collaboratively with unit based clinical staff and other departments to coordinate off unit testing and appointments. The unit secretary works with unit leadership and supply chain to help support the inventory needs of the unit. The unit secretary is professional and welcoming to all patients, families, visitors, and staff. **Job Duties*** Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson. Creates an environment of belonging and inclusion, demonstrating skills in problem solving and conflict resolution.* Recognizes the patients, their family/designated care partner(s) and interacts with compassion and care based on respect for patient's personal preferences, priorities, needs, and cultural beliefs and values. Minimizes risk of harm to patients and others by following established protocols and individual performance.* Communicates with and supports the interprofessional team, patient, family and designated care partners. Maintain regular communication with Charge Nurse to meet the needs of the unit. Monitor electronic patient bed system for admission/discharge bed-flow, assign admissions, complete staffing assignment if needed, and request patient transport as needed. Collaborate with charge nurse with these duties to ensure patient appropriation for unit.* Coordinate patient appointments/testing within the acute care setting including coordination of transport. May coordinate patient discharge appointments.* Performs clerical functions to support department, including maintaining medical record to ensure complete and organized patient information. Organizes work environment for effective and efficient department operations.* Processes medical orders to facilitate implementation of medical regime for patient care. Performs other related duties and complies with hospital policies and procedures. Uses information technology to communicate, manage knowledge, mitigate error, and support ethical decision-making.* Active responder during unit emergency codes - Immediately call code to emergency response dispatcher, assist team in quickly gathering equipment, i.e. EKG, glucometer, crash cart, suction..., flushes, Etc.* Troubleshoot equipment failures to attempt to reset before fielding to appropriate on-call repair team. (Patient TV, call bell wall unit, computers, printers, etc.). Participate in Unit Committee meetings - this is in addition to staff meetings. Monitor Tube station for incoming and outgoing items (medications, cardiac monitor strips, etc.) and dispense accordingly. **Minimum Qualifications*** of related secretarial & computer experience, knowledge of medical terminology* Cultural Awareness Knowledge of people with diverse backgrounds and the ability to convey respect and connect effectively.* Effective Communication Understanding of effective communication concepts, tools and techniques, ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. Uses the language of partnership with patients and families, engaging them in their health and health care. Appropriately and respectfully delegates to other team members.* Patient-and Family-Centered Practice Knowledge of how to convey respect and collaborate with each patient, family and/or designated care partner in care setting.* Knowledge of Medical terminology is highly recommended. **Preferred Qualifications*** diploma or equivalent* Data entry experience preferred. **Physical Demands** Lift and carry 40-50 lbs. Examples: Push/pull patients on bed, stretcher (requires 29 lbs. push force), lateral transfers up to 50 lbs. of the patient's weight. Frequent to continuous standing/walking. Patient transporters can walk 8-10 miles per shift. \\*Patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR. Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.