Unit Secretary, Part Time

University of Miami; United States; On-site; USD 25,000 - 33,000; Part time

Benefits offered by this job

Benefits package

Job summary

University of Miami’s Sylvester Comprehensive Cancer Center is seeking a Part-time Unit Secretary to support the Stem Cell Transplant Unit. The role involves answering calls, greeting visitors, scheduling appointments, coordinating meetings and travel, and maintaining department records with discretion.

Minimum one year of relevant experience is required, along with a high school diploma and BLS certification.

Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to accurately prepare and maintain records and correspondence.

Responsibilities

• Answer phones, screen and route calls, and record messages.
• Greet visitors and staff; announce arrivals as needed.
• Schedule appointments and maintain department calendar.
• Arrange meetings and travel; coordinate catering where required.

Skills

Communication skills

MS Office

Records management

Problem solving

Education

High school diploma

Job description

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Location

Sylvester Comprehensive Cancer Center The Stem Cell Transplant Unit has an exciting opportunity for a Part‑Time Unit Secretary. The Unit Secretary performs a variety of clerical and administrative duties, including responding to general inquiries and questions, in order to ensure the efficient and effective operation of the department.

CORE JOB FUNCTIONS

• Answers telephone, screens and routes calls to appropriate destination, recording accurate messages when necessary.
• Greets staff and visitors, and announces arrival to appropriate staff.
• Schedules appointments and ensures the office calendar up-to-date.
• Arranges meetings, to include any required catering needs for the meeting, and handles travel arrangements.
• Provides general information about department operations.
• Compiles information in order to assist department leadership in managing the budget and inventory.
• Orders supplies for the department as needed.
• Adheres to University and unit-level policies and procedures and safeguards University assets.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• High school diploma or equivalent
• Valid American Heart Association (AHA) Basic Life Support (BLS) certification
• Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes

• Ability to accurately prepare and maintain records, files, reports and correspondence
• Ability to communicate effectively in both oral and written form
• Ability to recognize, analyze and solve a variety of problems
• Ability to process and handle confidential information with discretion
• Proficiency in computer software (i.e. Microsoft Office)

The above statements are intended to describe the general nature and primary responsibilities of this job classification. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job. This a job profile description and not all duties may be assigned to a specific position in each individual department.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Part time Employee Type: Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.