Unit Secretary - Part-time

Banyan Treatment Center; Lake Worth (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Banyan Treatment Centers is seeking a Unit Secretary to support the Nursing Management team in Lake Worth, FL. The role involves coordinating provider schedules, handling communications, and organizing medical records to ensure efficient patient flow.

The Unit Secretary will assist with scheduling nursing staff, maintaining required trainings, and documenting incidents and QA reports while upholding patient confidentiality and compliance standards.

Qualifications

• Associate degree or CRS/MA/CNA/CN A certification preferred.
• One year of secretary experience, preferably in medical/substance abuse field.
• Knowledge of Joint Commission Standards.
• Proficient in written and verbal communication.
• Knowledge of State & Federal patient confidentiality laws.
• Knowledge of Drug-Free Workplace policies.
• Knowledge of Workplace Violence policies.
• Knowledge of Corporate Integrity & Compliance programs.
• Experience in substance abuse setting.

Responsibilities

• Schedule and coordinate appointments with physicians/ARNP and nursing staff.
• Answer phones, take messages, and manage communications.
• Maintain and organize medical records and related paperwork.
• Coordinate with DON and Medical Director on daily schedules and case management paperwork.
• Ensure safety, accuracy, and timely documentation of incidents and QA reports.

Skills

Communication

Written communication

Confidentiality awareness

Policy compliance

Interpersonal skills

Education

Associate Degree or CRS/MA/CNA Certification

Job description

BHOPB
Banyan Treatment Centers | Behavioral Health of the Palm Beaches
7859 Lake Worth Road
Lake Worth, FL 33467, USA

BHOPB
Banyan Treatment Centers | Behavioral Health of the Palm Beaches
7859 Lake Worth Road
Lake Worth, FL 33467, USA

The Unit Secretary will work with the Nursing Management team to ensure the providers and scheduling is completed and implemented. The purpose of the Unit Secretary Supervisor is to assist medical and nursing staff in administrative duties and clerical work.

• Work with outside doctor’s offices to schedule appointments for clients as requested
• Answer phones courteously and take messages as needed.
• Organize and maintain the return Meds Pharmacy Spreadsheet.
• Organize and maintain the provider working schedule
• communicate call offs and work schedules as needed
• Acknowledge, report and properly document all accidents, incidents, errors/omissions.
• Organize and facilitate client appointments with the MD/ARNP as requested
• Complete all assigned paperwork in a neat, accurate and timely manner.
• Complete incident reports according to policy in a timely, accurate manner.
• Communicate with staff as necessary to promote quality patient care.
• Assist with scheduling of nursing department and medical staff.
• Assist with ensuring staff mandatory trainings, competencies and reviews are completed timely.
• Observe and report safety, maintenance problems.
• Interact appropriately with patients, showing them respect while maintaining boundaries.
• Scan all Labs, EKGs, and Medical Records into the computer and upload them into Kipu as needed.
• Make appropriate daily schedule for Doctors and ARNPs to ensure that the patient’s History, Physical, and Psychiatric Evaluation are completed.
• Ensure critical lab results or Dr/ARNP orders are transferred to nurses on duty in a timely manner.
• Keep supplies stocked and audit inventory as needed.
• Exercise sound professional judgment and seek assistance as necessary to effectively manage patient behavior.
• Work in collaboration with Director of Nursing to complete all assigned tasks.
• Coordinate with Medical Director as needed to review schedule for the day and to review case management paperwork as needed.
• Ensure and assist DON with quality control and Performance Improvement QA reports as needed.
• Compile and keep accurate information for the Infection Control Monthly Report.
• Perform other duties as assigned by Supervisor.

Requirements/Qualifications

• Associate Degree or CRS Certification or MA Certification or CNA Certification, preferred
• One year of secretary experience and/or experience in substance abuse or medical field
• Knowledge of Joint Commission Standards.
• Demonstrates Proficiency in Communication & Written skills.
• Knowledge of State & Federal Statutes Regarding Patient Confidentiality laws.
• Knowledge of Drug-Free Workplace Policies.
• Knowledge of Workplace Violence.
• Knowledge of Corporate Integrity & Compliance Program.
• Demonstrates knowledge of Substance Abuse experience.

Qualifications

Skills

Behaviors

:

Motivations

:

Education

Experience

Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.