Unit Secretary - Mother/Infants (Nights) FT 90%

Adena Health System; Chillicothe (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Adena Health System in Chillicothe, OH is seeking a Unit Secretary for the Mother Infant Unit to support the healthcare team with essential administrative tasks. The role focuses on coordinating communications, managing admissions, transfers, and discharges, and maintaining EMR records while delivering compassionate, patient-centered service during night shifts (7:00 PM – 7:30 AM) with every third weekend.

Strong organizational skills, professionalism, and the ability to stay calm in a

Qualifications

• High School Diploma or GED required.
• BLS certification required.
• De-escalation training within 6 months of hire and annually.

Responsibilities

• Coordinate essential administrative and clerical functions for the unit.
• Manage patient admissions, transfers, and discharges and EMR records.
• Serve as liaison among healthcare team, patients, and families with professional communication.
• Support unit organization, scheduling, and supplies.

Education

High School Diploma or GED

BLS Certification

De-escalation training

Job description

Unit Secretary - Mother Infant Unit

At Adena Health, our non-clinical roles are essential to how care is delivered. These positions are a great fit for candidates who value service, organization, teamwork, and making a meaningful impact behind the scenes.

Job Description

Unit Secretary - Mother Infant Unit

At Adena Health, our non-clinical roles are essential to how care is delivered. These positions are a great fit for candidates who value service, organization, teamwork, and making a meaningful impact behind the scenes.

Mission Statement:

“Called to serve our communities”.

Guiding Principle:

“Let all that you do be done in love”.

Vision:

To be the region's most trusted partner in healthcare.

Values:

Compassion, Excellence, Integrity, and Trust.

Position Highlights

• Position: Unit Secretary
• Work Life Balance: Full-Time | Night Shift (7:00 PM – 7:30 AM) - Required (every third weekend)
• Location/Department: Chillicothe – Mother Infant Unit

At Adena Health, our non-clinical roles are essential to how care is delivered. These positions are a great fit for candidates who value service, organization, teamwork, and making a meaningful impact behind the scenes.

Why Adena?

• Community-centered decision making
• Leadership visibility and cross-functional collaboration
• Competitive compensation and benefits
• Growth-focused culture
• Opportunity to influence real healthcare outcomes

Does Adena offer growth opportunities?

Growth at Adena isn’t one-size-fits-all. It’s built through relationships, mentorship, and opportunity.

Caregivers are encouraged to explore career paths that fit their strengths and interests through:

• Emerging leader and leadership development programs
• Tuition assistance and education support
• Skill-building and lateral career opportunities
• Visibility with leaders who recognize potential early

What You’ll Do

The Unit Secretary plays a vital role in supporting all members of the healthcare team by coordinating essential administrative and clerical functions.

As a key contributor to the smooth delivery of patient care, the Unit Secretary effectively manages communication across multiple channels, facilitates patient movement—including admissions, transfers, and discharges—and maintains accurate paper and electronic medical records (EMR).

Serving as a liaison among all members of the healthcare team, including patients and members of their support systems, the Unit Secretary ensures timely, respectful, and professional communication in person, electronically, and by phone.

The Unit Secretary facilitates continuity of care through paper and EMR navigation, scheduling appointments, preparing forms and documentation, ordering supplies, managing mail, and supporting overall unit organization and workflow.

In alignment with High Reliability Organization (HRO) principles, the Unit Secretary demonstrates mindfulness, attention to detail, and a commitment to safety and reliability in all tasks.

The Unit Secretary performs within the defined scope of the role and carries out non-clinical duties delegated by the Registered Staff Nurse, supporting the care team with a strong commitment to delivering compassionate, patient-centered care.

This individual must display professionalism, empathy, and strong interpersonal skills, particularly during periods of high activity or stress.

The ability to remain calm, organized, and respectful in a fast-paced environment is essential.

As one of the first points of contact on the unit, the Unit Secretary upholds a high standard of customer service, confidentiality, and teamwork.

While this role has limited clinical responsibilities, it requires close collaboration with the interdisciplinary clinical care team and functions under the direct supervision of the Department Manager with indirect oversight of the Department Director.

Minimum Qualifications

Required Educational Degree: High School Diploma or GED

Required Certifications, Credentials and Licenses: BLS, De-escalation training within 6 months of hire

and annually

Why Caregivers Stay?

• Reliable compensation
• Strong healthcare coverage options
• 3.5% retirement match with automatic annual increase
• PTO that grows with tenure
• Visible leadership impact within a regional health system

Adena Health System is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, or status as a qualified individual with disability or any other protected class