Unit Secretary - Intermediate Care - Hopewell - Part-Time - DAYS

Capital Health (US); Pennington (NJ); On-site; USD 23,419 - 28,722; Full time

Benefits offered by this job

Medical Plan

Prescription drug coverage

Dental Plan

Vision Plan

Flexible Spending Account (FSA)

Retirement savings plan

Short-term disability

Job summary

Capital Health (US) in Pennington, NJ is seeking a full-time clerical role in a medical setting. The successful candidate will transcribe physicians' orders, maintain patient charts, and assist with patient movements. A high school diploma or GED is required, and one year of clerical experience in a medical environment is preferred. The role also involves various administrative tasks to support patient care and ensure timely communication between departments. Benefits include medical, dental, and retirement plans.

Qualifications

• One year of clerical experience in a medical setting preferred.
• Currently enrolled in an accredited nursing or medical professional healthcare program is accepted.
• Customer focused with mental, behavioral, and emotional abilities.

Responsibilities

• Transcribes physicians' orders accurately and in a timely manner.
• Maintains patient charts and ensures the integrity of the medical record.
• Coordinates patient movements and manages communication at the nursing station.

Skills

English speaking

Basic organizational skills

Reception skills

Education

High school diploma or GED

Tools

Medical terminology knowledge

Transcription skills

Job description

Pay Range

$17.00 - $20.85

Compensation is for a full‑time equivalent (1.0 FTE) position.

Scheduled Weekly Hours

24

Position Overview

Shift: 7:00 am – 7:30 pm

Essential Functions

• Transcribes physicians' orders accurately and in a timely manner.
• Generates and maintains tools necessary for patient care (Kardex, MAR, Nursing Flowsheets, and other treatment sheets).
• Creates, maintains, and terminates patient charts in compliance with Medical Records guidelines; obtains and files test results, lab reports, and treatments in charts; ensures the integrity of the medical record, including patient identification on all chart forms and correct placement of chart documents for transfer, discharge, or new unit placement.
• Maintains patient census and status boards, log books, and computer databases, ensuring that dates and records are current and accurate.
• Copies records and other information as needed.
• Ensures the unit is appropriately supplied with necessary forms and supplies, expedites delivery by preparing orders and tracking paperwork, and follows up timely with appropriate parties.
• Prepares unit charges as appropriate for specific unit needs.
• Performs other duties as assigned; willingness to adapt to changing department demands.
• Answers and places telephone calls timely; takes accurate and complete messages; pages personnel, other departments, and physicians as needed.
• Facilitates the movement of patients into and out of the unit and keeps the Charge nurse informed of discharges or transfers; coordinates with patient transport and admission personnel.
• Provides non‑clinical information (e.g., directions to a department, location of a patient’s room, assignment of a nurse) to patients, family members, visitors, staff, and physicians.
• Monitors communication at the nursing station to protect patient confidentiality.
• Schedules timely diagnostic tests and lab work as prescribed by nursing and medical staff.
• Assists in answering call bells and communicates specific patient needs to staff efficiently.
• Handles medication deliveries from Pharmacy and places medications in the appropriate storage area.

Minimum Requirements

• Education: High school diploma or GED.
• Experience: One year of clerical experience in a medical setting preferred; or currently enrolled in an accredited nursing or medical professional healthcare program.
• Other Credentials:
• Knowledge and Skills: English speaking; basic organizational and reception skills.
• Special Training: Knowledge of medical terminology; transcription skills.
• Mental, Behavioral and Emotional Abilities: Customer focused.

Physical Demands and Work Environment

• Frequent physical demands: sitting, standing, walking, carrying objects, push/pull, twisting, bending, reaching forward, reaching overhead, wrist deviation, pinching/fine motor activities, keyboard use/repetitive motion.
• Occasional physical demands: climbing (e.g., stairs or ladders), squatting/kneeling/crawling.
• Continuous physical demands: talking or hearing.
• Lifting: floor to waist 35 lbs; waist level and above 35 lbs.
• Sensory requirements: near vision 20/40; far vision 20/40; accurate color discrimination; accurate depth perception; accurate hearing.
• Occupational exposure risks: bloodborne pathogens, chemicals, airborne communicable disease, uneven surfaces or elevations, dust/particulate matter.

This Position Is Eligible For The Following Benefits

• Medical Plan
• Prescription drug coverage & in‑house employee pharmacy
• Dental Plan
• Vision Plan
• Flexible Spending Account (FSA)
• Healthcare FSA
• Dependent Care FSA
• Retirement savings and investment plan
• Basic group term life and accidental death & dismemberment (AD&D) insurance
• Less than 10 years of service – $5,000
• 10+ years of service – $10,000
• Supplemental group term life & accidental death & dismemberment insurance
• Short‑term disability (STD)
• Employee assistance program
• Commuter transit
• Commuter parking
• Supplemental life insurance
• Voluntary life (spouse, employee, child)
• Voluntary legal services
• Voluntary accident, critical illness and hospital indemnity insurance
• Voluntary identity theft insurance
• Voluntary pet insurance
• Paid time‑off program