Unit Secretary - Inpatient Psychiatric - Full Time - Evenings

What’s Upstate; City of Utica (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading healthcare organization is seeking a unit secretary to support nursing staff and maintain patient records. This full-time position requires strong organizational skills and a high school diploma, with preference for candidates having secretarial certification. Responsibilities include managing charts, transcribing orders, and assisting in public relations duties on the nursing unit.

Qualifications

• Ability to transcribe orders accurately within 3 months of hire.
• Excellent interpersonal and organizational skills required.

Responsibilities

• Perform clerical duties and manage patient medical records.
• Alert personnel in emergencies and maintain patient charts.
• Transport medications as authorized by Pharmacy Services.

Skills

Interpersonal skills

Organizational skills

Education

High school diploma or equivalent

Completion of a secretarial certification course

Job description

Job Summary

Under the direct supervision of the nurse manager or designee, the unit secretary directly supports all members of the nursing unit and indirectly with other ancillary departments, physicians, patients, and their families.

Core Job Responsibilities

• Perform clerical and public relations duties on a nursing unit
• Provide quality non-direct patient care and non-clinical services by accurate and complete management of the patient medical record
• Maintain patient charts in appropriate and sequential order, per policy
• Alert appropriate personnel in emergency situations
• Transcribes appropriate and accurate information on patient records
• File reports and test results
• Set priorities, separates emergency/stat orders and requests from regular workflow
• Post and remove all departmental bulletin board notices. Ensure postings are timely and the most recent version
• Transport medications as defined and authorized by Pharmacy Services

• Perform other duties as required.

Education/Experience Requirements

Required:

• High school diploma or equivalent
• Completion of a secretarial certification course or equivalent experience
• Ability to transcribe orders accurately within 3 months of hire
• Excellent interpersonal and organizational skills

PREFERRED:

• Experience with Medical Terminology

Licensure/Certification Requirements

Disclaimer

Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.

Successful candidates might be required to undergo a background verification with an external vendor.

Job Details

Req Id 94678
Department PSYCHIATRIC UNIT
Shift Evenings
Shift Hours Worked 8.50
FTE 1
Work Schedule UFCSM
Employee Status A1 - Full-Time
Union 2006 - UFCW
Pay Range $17 - $21 per hour