Unit Secretary - ED - Part time nights

Community Health Systems; Fort Wayne (IN); On-site; USD 30,000 - 40,000; Part time

Job summary

An established industry player in healthcare is seeking a dedicated Unit Secretary to join their team. This part-time role involves performing essential clerical tasks to support patient-centered care, ensuring that all documentation is accurate and timely. You'll be the first point of contact for patients and play a crucial role in maintaining a clean and organized environment. If you have a knack for communication and a passion for helping others, this position offers a fantastic opportunity to make a difference in patient care while developing your skills in a supportive setting.

Qualifications

• Completion of a Unit Secretary or Medical Terminology course preferred.
• 0-2 years of receptionist or secretarial training required.

Responsibilities

• Accurately enter orders and manage patient records.
• Assist physicians and coordinate patient admissions and discharges.

Skills

Medical Terminology

Data Entry

Microsoft Office Suite

Communication Skills

Attention to Detail

Education

Unit Secretary Course

Medical Terminology Course

Tools

Electronic Medical Records (EMR)

Office Software

Job description

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Job Summary

The Unit Secretary contributes to high quality, patient-centered care by performing a variety of clerical tasks. The Unit Secretary functions as receptionist for the unit and assists the patient care team while maintaining a clean, organized, and safe environment.

Essential Functions

• Accurately enters orders into the computer system, ensuring minimal shortages.
• Answers phones, manages patient records, schedules appointments, and ensures accurate documentation in the electronic medical records (EMR) system.
• Maintains patient charts and ensures labs, consults, and reports are retrieved and distributed promptly.
• Follows consult procedures accurately, ensuring physicians are notified and patient names are listed correctly. Assists physicians with labs and patient lists.
• Prioritizes tasks effectively, handling STAT orders and urgent needs immediately (e.g., STAT x-rays, repairs).
• Greets and assists patients, coordinates admissions, discharges, and transfers, and facilitates patient requests.
• Performs other duties as assigned.
• Complies with all policies and standards.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred.
• 0-2 years of receptionist or secretarial training required.

Knowledge, Skills, and Abilities

• Basic knowledge of medical terminology.
• Adept at learning new technologies to perform data entry, manage calendars, and create reports.
• Proficiency in Microsoft Office Suite and other office-related software.
• Ability to maintain confidentiality and handle sensitive patient information in accordance with HIPAA regulations.
• Strong attention to detail and accuracy.
• Excellent communication skills both written and verbal.
• Builds strong relationships with nurses, physicians, core team members, and facility leadership.

Licenses and Certifications

• BCLS - Basic Life Support obtained within 30 days of hire required.

Additional Details

• Seniority level: Entry level
• Employment type: Part-time
• Job function: Administrative
• Industries: Hospitals and Health Care